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HomeMy WebLinkAbout1989-10-05 Min - Board SPECIAL MEETING . October 5, 1989 The special meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order by President Maass at 3 : 35 P.M. in the TDPUD Board Room. ROLL CALL: Directors John Corbett, Pat Sutton, Karen White and Jim Maass were present; Director Joe Aguera was absent. CONSULTANTS PRESENT: Counsel John M. Phelps. EMPLOYEES PRESENT: Peter Holzmeister, Andy Hyde and Susan Craig. OTHERS PRESENT: Among those present in the audience were Matt Wiser, Michelle LaBeouf and Hope Austin. ACCEPTANCE OF DIRECTOR KAREN WHITE' S RESIGNATION Included in the meeting packet was Director White' s October 2 , 1989 memo tendering her resignation effective October 31, 1989. She has accepted a promotion with her employer which necessitates moving to the Columbus, Ohio area. Director Corbett moved that the Board regretfully accept Director White's resignation; seconded by Director Sutton. ROLL CALL: Aguera, absent; all other Directors, aye. SO MOVED. Director Sutton noted Mrs. White's leaving will be a loss to the District as she's been a great asset to the Board, particularly in her area of expertise which has to do with finance. APPROVAL TO GIVE NOTICE OF BOARD VACANCY, INVITE APPLICANTS, AND ESTABLISH A TIME LINE FOR APPOINTMENT Chairman Maass made note of Counsel 's June 8 , 1987 memorandum written when there was a previous vacancy on the Board. It states that the remaining Board members may, within 60 days of the effective date of the resignation, either appoint a new Director or determine that the vacancy will be filled at an election. If the Board elects to appoint, the Clerk of the Board must post a notice of vacancy in three or more conspicuous places in the District at least 15 days before such appointment. Newspaper advertising is not required, although it is customary for the District to advertise such a position. Counsel noted that it is permissible to advertise the vacancy and interview applicants before the resignation actually occurs, but no appointment can be made until the resignation is effective. Mr. Phelps said Director White may participate in the interview process but cannot vote on an appointment. Chairman Maass suggested the following time line: 1 1. October 6, 1989 - post notice of vacancy and invite applications. 2 . October 12 and 19, 1989 - advertise in the Sierra Sun stating there is a vacancy and inviting applications. 3 . October 25, 1989 - deadline for receipt of applications. 4 . October 30, 1989 - special meeting to interview applicants. 5. November 6, 1989 - regular meeting to consider filling the vacancy. Director Corbett moved, and Director Sutton seconded, that the Board approve the time line for filling the vacancy suggested by the Chairman. All Directors, aye, by voice vote. SO MOVED. Director Sutton noted that this appointment will be to fill the remainder of Director White' s term, until the 1991 general election. CONSIDERATION OF RESOLUTIONS PERTAINING TO AND INITIATING THE HIRSCHDALE ASSESSMENT PROCEEDINGS Civil Engineer Hyde spoke with Special Counsel Copeland concerning the language of the proposed resolutions. Mr. Copeland confirmed that it is not necessary to specifically list the acts that empower the District to conduct the assessment, and that "intends to acquire" is the proper language. Also, serial bonds are mentioned in the resolution of intent. Mr. Copeland assured Mr. Hyde that this can be done easily at little expense. After some discussion, Director White moved that the Board adopt Resolution No. 8930 designating the District Civil Engineer as District Engineer (Superintendent of Streets) for assessment district purposes and designating the office of the District Civil Engineer as the office of the District Engineer (the office of the Superintendent of Streets) for such purposes; seconded by Director Corbett. ROLL CALL: Aguera, absent; all other Directors, aye. SO RESOLVED. Director Corbett moved, and Director White seconded, that the Board adopt Resolution No. 8931 requesting from the Board of Supervisors of the County of Nevada approval of proposed resolution of intention and extent of territory to be included in proposed assessment district, and consent for this Board to acquire public improvements under appropriate special assessment and assessment bond acts. ROLL CALL: Aguera, absent; all other Directors, aye. SO RESOLVED. WORKSHOP ON ASSEMBLY BILL 1600 At this point in the meeting, 4 : 10 P.M. , it was necessary for Director Maass to leave. 2 Engineering Technician Debi Black reviewed the memorandum presented to the Board in their packets for the regularly scheduled meeting of October 2 , 1989. She provided the members present with a memo relating to master planning which will be presented to the full Board at the October 16 meeting. The following issues were discussed at length: 1. Assembly Bill 1600, which resulted in edits to Chapter 5 of the Government Code, became effective on January 1, 1989. This section of the code requires that any fees or construction requirements in lieu of fees assessed to a developer have a clear and rational basis and be no more than the developer's fair share of costs. 2 . The requirements within Chapter 5 of the Government Code are clear, and the following action must be taken in order for the District to be in compliance with the law: a) The adoption of an ordinance clearly defining the fees and their potential use. b) The adoption of an administrative code which sets out the guidelines under which fees can be collected, spent, disputed and refunded. • c) The completion of a master plan for the District' s water and electric systems. d) Preparation of a five-year capital improvements plan based upon the master plan. 3 . Because of the need to justify the facilities fees charged to a developer, master plans for both the water and electric systems are essential. These plans will enable the District to identify the impact a development may have on the existing systems and thereby determine the developer's share of buy-in and future system improvements needed by the development. 4 . Because the District's water system is composed of many pressure zones and is served from many different sources through a series of pump stations and storage tanks, it is possible to define "zones of benefit" for these service areas. The present day condition of each zone can be determined through a master plan, and the need for system enhancements to continue to serve existing customers as well as newly proposed development can be assessed. 5. The zones of benefit for the electrical system would be defined by the elements of that system. While the • actual master plan would be distinct and separate from the water system master plan, the basic data collection (existing customers, projected growth) would be quite 3 similar. 6. Upon completion of the master plans, revised facilities fee schedules must be prepared. These new schedules will be based upon the benefit of connecting to the existing overall integrated systems and will factor in the benefit or required improvements needed to serve a project within the specific zones of benefit. 7. Because the District is experiencing rapid growth in certain zones of benefit, it is essential that the District proceed with the master planning in stages. For water, the most critical area would be the Gateway Zone. The second most critical area is the Airport Area Zone. For electric, the Tahoe Donner Zone and the Airport Area Zone are the primary areas on which to focus. 8. At the direction of the Board in 1987 , Sauers Engineering began working on master planning and the analysis of the existing water system. The firm is prepared to complete the master planning for the Gateway Zone of Benefit by December 1, 1989 if so directed by the Board. Upon completion of the discussion, the following recommendations were made: • 1. That the proposed ordinance and administrative code be referred to the Water and Electric Committees for refinement. 2 . That Sauers Engineering be authorized to complete the master planning for the Gateway Zone of Benefit. 3 . That the Board consider requesting a proposal from R. W. Beck for the master planning of the electrical system following basic growth and existing system data collection by Sauers Engineering. 4. That a public hearing be scheduled for November 6, 1989 in order to consider the adoption of the facilities fee ordinance and administrative code for the implementation and collection of facilities fees. ADJOURNMENT The special meeting was adjourned by consensus at 5: 50 P.M. TRUCKEE DONNER PUBLIC UTILITY DISTRICT By- _ i J4 es A. Maass, P �Obident,, �. Prepared by �% Susan M. Craig, Deputy District Clerk 4 ..... ...... M E M 0 � TO: Truckee Donner PUD Board of Directors DATE: October 2, 1989 0 FROM: Karen White //J RE: Resignation 1 It is with great regret that I must tender my resignation as a member of this Board . I have accepted a promotion with Banc One Leasing Corporation which necessitates my moving to the Columbus, Ohio area . I can remain active on the Board through October, 1989 . This memo will be followed by a formal letter of resignation that can be included in the next Board Agenda . •