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HomeMy WebLinkAbout1989-11-20 Min - Board REGULAR MEETING November 20, 1989 The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order by President James Maass at 7 : 00 P.M. in the TDPUD Board Room. ROLL CALL: Directors Joe Aguera, John Corbett, Richard Curran, Pat Sutton and James Maass were present. EMPLOYEES PRESENT: Debi Black, Paul Colburn, Andy Hyde, Peter Holzmeister and Susan Craig. CONSULTANTS PRESENT: Counsel James Porter was present. OTHERS PRESENT: Among those present in the audience were Scott Andre, Julie Bayer, Jenny Ray, J. Crosbie, K. Siefker, S. Derbyshire and Diane Brunson. APPROVAL OF MINUTES Director Corbett moved, and Director Sutton seconded, that the minutes of October 16, 1989 be approved as presented. All Directors, aye, with the exception of Director Curran, who abstained from voting. SO MOVED. BILLS FOR APPROVAL Note was made of the bill from Tahoe Truckee Unified School District for a substitute teacher for Jim Maass on September 29 , 1989 while he was attending the Northern California Power Agency conference on behalf of the District. Director Corbett questioned whether this should have been approved in advance, and Director Maass said he would investigate and determine whether there is a policy regarding payment of employment-related expenses for Directors. Concerning annual credit card fees payable to the Customer Financial Center, the Manager was asked to see whether or not the District can obtain one credit card account which all authorized individuals may use and on which only one annual fee would be paid. (At the present time there are four active credit card accounts in the names of Joe Aguera, John Corbett, James Maass and Peter Holzmeister. Each is charged a $20 annual fee. ) Responding to Director Sutton' s question, the Manager advised that the bill from Glenn M. Reiter & Associates in the amount of $794 . 21 is a progress payment and further advised that the Board should have their inventory analysis before the next meeting. Director Sutton moved, and Director Corbett seconded, that the me bills presented for consideration be paid with the exception of the payments to Glenn M. Reiter, Tahoe Truckee Unified School District and the Customer Financial Center. All Directors, aye, by voice 1 vote. SO MOVED. The Manager was directed to tell Reiter & Associates that payment for consulting services will be withheld until the report is received by the District. MANAGER'S REPORT Water quality report and analysis Mr. Holzmeister noted the water quality analysis for the month of October shows a problem in the Truckee system beginning at the Northside Well and showing up in the system at Donner View Tank. Civil Engineer Hyde talked with John Sharp of Hydrosearch in Reno, who suspects that the contamination might be caused by entry of surface water into the well, coliform bacteria in a soil layer near the well, or the pumping equipment could have been contaminated the last time it was handled and then inadequately disinfected. Mr. Hyde said another possibility is that the oil used to lubricate the pump bearings could also harbor the bacteria. Director Sutton stated she felt the Board or at least Water Committee members should have been informed of the situation when it occurred. The well will be chlorinated in an attempt to clear up the contamination, Mr. Hyde reported, and he indicated he would keep the Board informed of progress. Engineering Technician Black's memorandum of November 16, 1989 concerning the purpose and manner of bacteriological sampling and reporting was included in the Board packets. Hirschdale status report Mr. Hyde reported that he met with Jess Morehouse of the State Department of Health Services on November 7 to discuss the high iron and manganese concentrations in the Hirschdale water system. He informed Mr. Morehouse that the District is not interested in pursuing a loan to build a treatment plant at this time. The possibility of installing individual treatment units at each house was discussed. Mr. Morehouse confirmed to Mr. Hyde that the State will not order the District to reduce the iron and manganese concentrations since the standards for iron and manganese are secondary and not primary standards. There is, however, a process within the standards that must be followed if noncompliance with the secondary standards causes dissatisfaction among customers. If enough customers are dissatisfied and are willing to pay for the necessary improvements, then the improvements can be constructed. If there is not enough support to fund the project, it need not be built. Impetus and funding to reduce the iron and manganese concentrations in Hirschdale will come only from the customers in Hirschdale, Mr. Hyde said. 2 • After some discussion, the Chairman referred the matter of water quality in Hirschdale to the Water Committee. it was suggested that a meeting to advise the residents of the situation be held in the community of Hirschdale, perhaps at PUD employee, Bruce Waltrip' s house. Cost of service study status report Mr. Holzmeister has asked NCPA and Public Utility Rate Consultants of Placerville to provide proposals on the cost of service study. They should be received prior to the next meeting. Request of Truckee Little League Mr. Holzmeister noted that Steve Carpenter, on behalf of the Truckee Little League, has asked if the PUD will install a gate in the fence behind the baseball diamond backstop. It would be used to gain entry to the yard for the purpose of retrieving foul balls, and the coach would make sure it' s locked after each game. Presently, if a ball is hit into the yard, one of the children climbs over the fence to retrieve it. After some discussion, the Chairman referred this matter to staff for recommendation. Bank signature cards Mr. Holzmeister advised that with Richard Curran now joining the Board, the bank signature cards need to be updated. Ms. Craig provided them to the Board for execution. PUBLIC INPUT There was no public input. CORRESPONDENCE - POSSIBLE DIRECTION There was no correspondence discussed by the Board. COMMITTEE REPORTS Water Committee Director Sutton reported that the Water Committee met on November 9 and discussed conditions of service for the Riverview Mobile Home Park, seasonal water shut-offs, the Tahoe Donner water line leak analysis and master planning. The committee continued discussion at their November 16 meeting. Mr. Hyde stated that the agreement regarding the Mobile Home Park is not yet finalized; when it is ready it will go to Grace ® Robertson for approval, then to the Board. He noted that the committee is recommending that nothing be done on the Tahoe Donner analysis until several more proposals are received. Regarding seasonal water shut-offs, they suggested the Manager draft a letter 3 . to Sally Campbell for review by the Board at the next meeting. The committee had nothing to report on fire hydrant maintenance. CONSIDERATION OF ENGINEERING PROPOSALS TO EVALUATE TAHOE DONNER WATER LINE LEAKS This matter was put over to the next regular meeting. PRESENTATION OF AUDIT SCHEDULE After some discussion, Chairman Maass directed that the audit workshop be scheduled for a special meeting on March 26, 1990. AUTHORIZATION FOR SAUERS ENGINEERING TO PERFORM CONSULTING SERVICES RELATING TO FACILITIES FEES AND MASTER PLANNING Engineering Technician Black advised that Keith Sauers will make a presentation regarding master planning of the Gateway Zone of Benefit to the Board on December 18 . Master planning of this area will define existing water system deficiencies as well as future water system requirements. After some discussion, Director Corbett moved that Keith Sauers be authorized to determine the estimated costs of system improvements in the Gateway Zone of Benefit and revise the fee schedule for • review by the Board; seconded by Director Aguera. All Directors, aye, by voice vote. SO MOVED. Director Corbett moved that the Board authorize Keith Sauers to prepare the master planning mapping for use on the District's CAD system at a cost of $1,750. The motion was seconded by Director Sutton. All Directors, aye, by voice vote. SO MOVED. RESOLUTION AUTHORIZING TRUCKEE RIVER BANK TO HONOR CERTAIN FACSIMILE SIGNATURES Truckee River Bank is requiring an authorizing resolution for facsimile signatures for their files. The draft suggested by the bank was reviewed and, thereafter, the Board directed the Manager to prepare two resolutions regarding facsimile signatures - one which allows the use and ordering of the stamps, and the other authorizing the bank to honor such signatures. AUTHORIZATION TO REQUEST CMUA'S ASSISTANCE TO CHANGE LEGISLATION AND INCREASE PURCHASING LIMITS APPLICABLE TO THE DISTRICT Recently the District purchased envelopes and billing supplies in excess of $4 , 000 without going to bid and the bid limits set forth in the Public Contract Code were discussed. Mary Chapman, Office Supervisor, made the suggestion that the California Municipal Utility Association be asked to sponsor legislation to increase the bid limit to $15, 000. Mr. Holzmeister agreed with her suggestion. 4 • After some discussion, the Manager was directed to contact other similar districts and learn their views regarding purchasing limits. CONSIDERATION OF AGREEMENT WITH GRACE ROBERTSON REGARDING CONDITIONS OF SERVICE FOR RIVERVIEW MOBILE HOME PARR This matter was put over at the request of the Water Committee, and Mr. Hyde was directed to finalize the agreement concerning Riverview Mobile Home Park for presentation to Grace Robertson. AUTHORIZATION TO EXECUTE PENSION PLAN TRUSTEE APPOINTMENT FORM Director Corbett moved, and Director Aguera seconded, that the Directors be authorized to execute the pension plan trustee appointment form. All Directors, aye, by voice vote. SO MOVED. SNOW REMOVAL FOR TAHOE DONNER SUBSTATION - DISCUSSION AND DIRECTION REGARDING DISTRICTS INSURANCE LIMITS Mr. Holzmeister advised that there is a contractor willing to clear snow from the substation in Tahoe Donner, but he has only $500, 000 in liability insurance; the District requires $1, 000, 000. The other contractors performing snow removal for the District have the required coverage. Other contractors may have submitted bids if the requirement was $500, 000. The District is adequately covered . through its own policy limits; requiring contractors to also have substantial insurance limits increases the cost to have work performed. Mr. Holzmeister said it is, in his opinion, customary and wise to require contractors to have reasonable insurance as an indication of their worth and responsibility. He noted it might be reasonable to reduce the insurance requirement to $500, 000. There was some discussion and the Chairman directed that staff perform snow removal at the Tahoe Donner Substation and access road on a trial basis. RESOLUTION AUTHORIZING RECORDING OF QUITCLAIM DEED FROM TAHOE TRUCKEE UNIFIED SCHOOL DISTRICT (RELEASING RESTRICTIONS ON 1.9 ACRE PARCEL) Mr. Holzmeister explained that the title report on the 1.9 acre parcel made note that the property shall be used only for school purposes. The grant deed dated May 31, 1960, recorded June 1, 1960, in Book 291 of Official Records, at Page 160, set up this covenant when the PUD conveyed the property to the School District and there has been no other document recorded removing the covenant. Director Sutton said she thought the Board should have been previously advised of this situation, and the Manager noted that the Directors were copied with the title report. She asked for back-up information and asked Mr. Holzmeister to call her when it is available. 5 • After review of the resolution, Director Corbett moved, and Director Curran seconded, that the Board adopt Resolution No. 8935 accepting a quitclaim deed from Tahoe Truckee Unified School District concerning AP# 18-570-10. ROLL CALL: All Directors, aye, with the exception of Director Sutton, who abstained from voting. SO RESOLVED. RESOLUTION APPOINTING REPRESENTATIVE AND ALTERNATES TO NCPA COMMISSION The Board reviewed the draft resolution and, thereafter, Director Sutton moved that the Board adopt Resolution No. 8936 designating a representative to the Northern California Power Agency Commission; seconded by Director Aguera. It was noted that in instances where the designated representative is unable to serve, the President of the Board may authorize any of the Directors to act as an alternate. ROLL CALL: all Directors, aye. SO RESOLVED. CLOSED SESSION The Chairman adjourned the meeting to closed session at 9: 04 P.M. RETURN TO PUBLIC SESSION The meeting was returned to public session at 9: 45 P.M. No direction or action was noted. ADJOURNMENT There being no further business before the Board, Director Corbett moved that the meeting be adjourned at 9:46 P.M. ; seconded by Director Aguera. SO MOVED by voice vote. TRUCKEE DONNER PUBLIC UTILITY DISTRICT es A. Maass, Pr sident, Prepared by - %'� / Susan M. Craig, Deputy District C rk smc 6