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Home My WebLink About1990-01-02 Min - Board i . REGULAR MEETING January 2, 1990 The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 7 : 06 P.M. by President Jim Maass in the TDPUD Board Room. ROLL CALL: Directors Joe Aguera, John Corbett, Richard Curran, Pat Sutton and Jim Maass. CONSULTANTS PRESENT: Counsel John Phelps. EMPLOYEES PRESENT: Tom Buckhouse, Peter Holzmeister and Susan Craig. OTHERS PRESENT: Among those present in the audience were Mike Taylor, Hope Austin, Ramon Ayala, Phil Dolan, Shelby Seeber, Julie Buyer, Silver Dwinell, Tracey Kissinger, Anson Burke and Damian Holzmeister. APPROVAL OF MINUTES Regarding the draft minutes of October 30, 1989, the Chairman indicated he may have some corrections; he'd like an opportunity to listen to the tape of the meeting. Consideration of approval was put over. STATEMENT OF GENERAL FUND AND BILLS FOR APPROVAL Director Sutton said she thought the D & D Plumbing payment in the amount of $23 , 907 should be made by way of two checks, one in the amount of $544 for repairing two existing heaters and the other in the amount of $23 , 363 for installing radiant heating in the garages, rather than just one check. She indicated she would discuss this procedure with the auditors. Director Aguera moved, and Director Corbett seconded, that the bills presented for consideration be approved for payment. All Directors, aye, by voice vote. SO MOVED. MANAGER'S REPORT Review of financial statements for November The Board packet included the investment report, statement of general fund, water and electric income statements and water and electric balance sheets for the period ending November 30, 1989 . Mr. Holzmeister stated that the District is in good financial condition, and the Board had no questions. Report on miscellaneous accounts receivable for 1989 ® Mr. Holzmeister reported that Finance Supervisor Colburn provided a memorandum answering the questions raised at the last Board meeting concerning the total amounts billed under miscellaneous 1 accounts receivable for 1988 and 1989 . Directors Sutton and Maass asked for a report describing how the bills were incurred, how and when they were processed, and whether or not the District has a judgment or other valid claim at this point in time. organic chemical sampling status report Engineering Technician Black's memorandum noted that the District has received notice from the State Department of Health Services that the vulnerability designation of the Truckee Main System has been reclassified to non-vulnerable and further quarterly sampling has been waived. This will result in a savings to the District of $4 , 800 during the next six months and an additional $1, 500 over the next five years. Annual fees for credit cards Mr. Holzmeister advised that he contacted several banks for information on credit cards and provided the data in the Board packet. He recommended paying the $20 per card service fee and staying with Truckee River Bank. Responding to Director Sutton' s question, the Manager said finance charges on the accounts are not accrued. Director Curran moved, and Director Aguera seconded, that the Board approve the continuation of credit cards through Truckee River Bank and payment of the annual service fees. ROLL CALL: all Directors, aye. SO MOVED. PUBLIC INPUT There was no public input. CORRESPONDENCE - POSSIBLE DIRECTION The Chairman noted a thank you card from the employees for the annual awards dinner had been received. COMMITTEE REPORTS Cable TV Chairman Maass reported that, so far, four people have volunteered to sit on the committee to investigate public ownership of cable television. CONSIDERATION OF BILLING DISPUTE SUBMITTED BY FRANK AND LINDA ALDRIDGE ® The Aldridges were not able to be present. The Chairman put the matter over to the January 15 meeting and asked the Office Supervisor to notify them. 2 • CONSIDERATION OF A REVISED AGENDA FORMAT Director Maass noted that an amendment to the bylaws would be necessary to revise the agenda format. The Board reviewed the current and proposed agenda formats and, after some discussion, Director Sutton moved that the bylaws be suspended and the agenda for the next regular meeting be prepared so that routine business is conducted at the end of the meeting; seconded by Director Corbett. All Directors, aye, by voice vote. SO MOVED. Director Sutton said she would provide the Board with copies of various consent agendas from other agencies for review. CONSIDERATION OF A RESOLUTION REGARDING HR 3030 - ACID RAIN LEGISLATION Manager Holzmeister explained the objectionable provisions of HR 3030. He said NCPA has adopted a resolution opposing HR 3030 and is asking its member agencies to lend their voices to the cause. The American Public Power Association and Sierra Pacific are also in opposition. He recommended the Board adopt the proposed resolution and authorize him to send the draft letter to Congressman Norm Shumway. After brief discussion, Director Aguera moved that the Board adopt Resolution No. 9001 concerning the acid rain legislation (HR 3030) and approve sending letters as prepared to congressmen and • senators; seconded by Director Corbett. ROLL CALL: All Directors, aye, with the exception of Director Sutton, who voted no. She stated she has concerns about certain implications. SO RESOLVED. CONSIDERATION OF SEEKING PROPOSALS FOR THE DISTRICT'S LIABILITY INSURANCE PACKAGE Office Supervisor Chapman's memo outlining the procedure to be followed in order to renew insurance coverage for the period of 5/7/90 to 5/6/91 was reviewed by the Board. The Chairman expressed his appreciation for the timely manner in which this item was presented and commended Mrs. Chapman for her efforts towards saving the District money on insurance. After some discussion, Chairman Maass directed that the procedure proposed by Mrs. Chapman be approved and that the companies be asked to provide proposals for one, two and three year periods of coverage (with the understanding that rates will not be fixed) . CONSIDERATION OF A RESOLUTION ACCEPTING AN EASEMENT FOR ELECTRIC FACILITIES FROM ORIN STEIN Electrical Engineer Buckhouse explained that the District needs to obtain an easement for an existing overhead power line located in the Prosser Heights area. He said the property owners involved have agreed to provide the easements; Counsel has reviewed the deeds and determined that they are acceptable and ready for recording. 3 . Director Corbett moved, and Director Aguera seconded, that the Board adopt Resolution No. 9002 accepting easements deeds from Eagan, Kim and Stine - AP## 's 19-380-31, 19-380-30 and 19-380-10. ROLL CALL: all Directors, aye. SO RESOLVED. DISCUSSION OF ADOPTING A RESOLUTION AUTHORIZING THE GENERAL MANAGER TO ACCEPT AND ABANDON ROUTINE EASEMENTS ON BEHALF OF THE DISTRICT Director Sutton said she believes the abandonment and acceptance of routine easements is not just a ministerial function and is the type of item that should be placed on a consent agenda. There was some discussion, and Director Curran moved that the Board adopt Resolution No. 9003 authorizing the District General Manager to accept, sign and record certain recordable documents; Director Corbett seconded the motion amending it to include the provision that an annual report be made to the Board. ROLL CALL: Sutton, abstain; all other Directors, aye. SO RESOLVED. AWARD OF BID FOR MECHANIC'S LEFT DEVICE Mr. Buckhouse reported that only one bid was received to supply, assemble, test and certify a moveable steel gantry crane. He said the bid was in order and recommended an award to Crane Service Corporation in the amount of $5, 646 plus freight and tax. • Director Corbett moved, and Director Curran seconded, that the Board award the bid for a lift device in the amount of $5, 646 plus freight and tax to Crane Service Corporation. All Directors, aye, by voice vote. SO MOVED. TRAFFIC CONGESTION IN TRUCKEE Chairman Maass brought up the problems of responding to outages encountered by District's crews and other emergency vehicles due to the traffic gridlock during winter storms and freeway closures. He directed that a meeting be scheduled, and that representatives of other governmental agencies in Truckee as well as CalTrans be invited to attend to discuss the problems and possible solution. ADJOURNMENT There being no further business before the Board, Director Aguera moved that the meeting be adjourned at 8 :40 P.M. ; seconded by Director Corbett. All Directors, aye, by voice vote. SO MOVED. TRUCKEE DONNER PUBLIC UTILITY DISTRICT J2 bs A. Maass, P ident Prepared by - , Susan M. Craig, Deputy District Cle�dc smc 4