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HomeMy WebLinkAbout1990-04-16 Min - Board REGULAR MEETING April 16, 1990 The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order by President Maass at 7: 06 P.M. in the TDPUD Board Room. ROLL CALL: Directors Joe Aguera, John Corbett, Richard Curran and Jim Maass were present; Director Pat Sutton was expected. EMPLOYEES PRESENT: Joan Antonnuci, Bruce Grow, Na y Waters, Susan Trudeau, Lenna Hossack, Paul Colburn, Beverly Jon.,son, Andy Hyde, Mary Chapman, Peter Holzmeister and Susan Craig. CONSULTANTS PRESENT: Counsel John Phelps. OTHERS PRESENT: Among those present in the audience were Kathy Pooler, Joel Alford, Jeff Colburn, Patti Colburn, Dan Mangus and Scott Andre. CONSENT AGENDA Director Aguera requested that Item 7, a resolution calling for transformer bids, be removed from the consent agenda. Director Corbett moved, and Director Aguera seconded, that the Board approve the consent agenda as follows: Item 4 - That the minutes of February 20, March 5 and 15, 1990 be approved as presented in final form. Item 5 - There was no correspondence received by the Board. Item 6 - That bids for supplying the District' s 1990 wire and cable requirements be awarded as follows: Western States Electric, Schedules A through F and Schedule H for a total of $26, 557.40; Graybar Electric, Schedule G for $15, 668.76; King Wire and Cable, Schedules I, J, and K for a total of $23 , 643 . Item 8 - That Word Perfect 5. 0 software be declared surplus, and authorization be given to donate it to Tahoe Truckee Unified School District in accordance with the WPCorp School Software Donation Program. All Directors, aye, by voice vote. SO MOVED. DIRECTION REGARDING CABLE TV COMMITTEE Director Maass moved that the TDPUD withdraw its support and dissolve the Cable TV Committee; seconded by Director Corbett. ROLL CALL: all Directors, aye. SO MOVED. The Chairman directed that the Secretary copy recent correspondence 1 and newspaper articles concerning the TDPUD/citizens Cable TV Committee for attachment to the minutes of this meeting. ACCEPTANCE OF A PROPOSAL FOR THE DISTRICT'S PROPERTY AND LIABILITY INSURANCE FOR 1990-01 Kathy Pooler of Frank B. Hall & Co. was present to explain the proposals for insurance coverage as provided through the NRECA insurance program. A copy of the proposed property and liability coverage, updated this date, is attached to these minutes. At Director Sutton's request, the Board asked the Office Supervisor to obtain a quote for earthquake coverage on District substations, tanks and pump stations. Director Corbett moved, and Director Aguera seconded, that the Board approve the proposal for insurance coverage as presented. All Directors, aye, by voice vote. SO MOVED. PUBLIC INPUT Employee interviews with Director Maass Beverly Johnson, employee of the District and IBEW steward, noted that considerable time has passed since Mr. Maass ' interviews with staff. The employees, she said, would like to know the results or general feelings resulting from those interviews. She asked if the S Board could disclose some of their findings and the recommendations they intend to act on in summary terms. It is understood that the confidentiality of the matter must be protected, she noted. Director Maass said he hopes to be able to put together a summary of concerns and recommendations resulting from his interviews at a future time. He noted that the candidness of the 25 or 30 people he interviewed was appreciated and has helped to identify areas that must be corrected. CONSIDERATION OF AN ORGANIZATION CHART FOR THE DISTRICT Mr. Holzmeister advised that he met with the supervisory staff on April 9 and discussed the organization chart he proposed to the Board. Based on staff' s comments and his reflections on those comments, he said, he has slightly modified his proposed chart. A copy of the Manager's memo dated April 13 , 1990 (including the proposed chart) is attached to these minutes. Note was made of the April 16, 1990 letter written by Dave Rully, Water Foreman, regarding the District reorganization. A copy of Mr. Rully' s letter has been attached. Paul Colburn, Finance Supervisor, said it is very evident in both of Mr. Holzmeister's proposed organization charts that the Manager no longer feels the need for a Finance Department or Finance Supervisor. In the most recent version of the chart, he 'd be demoted; this was not discussed with him previously, he said. It 2 was discovered in his review of the Board packet on the afternoon of April 13 . When he was hired three years ago, Mr. Colburn said, • it was his understanding that the position of Finance Supervisor was a permanent position. Although he never had a performance evaluation during that time, he said there was no indication of displeasure. Mr. Colburn asked for the courtesy of having this matter dealt with in a private manner. He asked the Board to make some decision regarding his position as quickly as possible and asked for the opportunity to discuss and negotiate a severance package with them. There was some discussion, and Director Maass appointed Directors Sutton and Curran to a committee to work with the Manager and other staff for the purpose of preparing an organization chart for consideration by the Board at the May 7 meeting. Director Curran said that the Finance Supervisor would be involved in those discussions. Director Sutton said she would like the organization chart to include titles and a definition of the employees under each category. CLARIFICATION OF RESOLUTION NO. 8907 Director Sutton suggested some word changes to the proposed resolution and, thereafter, Director Corbett moved that the Board adopt Resolution No. 9010 clarifying Resolution No. 8907 regarding . the purchase of FmHA loans by means of an internal loan; seconded by Director Sutton. ROLL CALL: all Directors, aye. SO RESOLVED. ACCEPTANCE OF 1989 AUDIT PREPARED BY DELOITTE & TOUCHE Finance Supervisor Colburn noted that changes in the wording that were requested by the Board at the workshop have been included in the audit. Director Corbett moved, and Director Curran seconded, that the Board accept the 1989 audit prepared by Deloitte & Touche. All Directors, aye, by voice vote. SO MOVED. SELECTION OF LAFCO SPECIAL DISTRICT REPRESENTATIVE It was the Board' s earlier direction that Director Sutton be nominated as a representative to the Local Agency Formation Commission. However, there was some confusion and her name was not placed on the ballot. Director Maass moved, and Director Corbett seconded, that the District vote for Kathy Krieger for the two-year term; Ron Sweet for the four-year term; and Kathy Krieger for the alternate, four- year term. All Directors, aye, by voice vote. SO MOVED. DIRECTION REGARDING THE DRAFT MINUTES OF MARCH 19, 1990 ® Director Corbett moved, and Director Curran seconded, that the 3 Secretary be directed to prepare the minutes of March 19, 1990 in final form. All Directors, aye, by voice vote. SO MOVED. • BILLS FOR APPROVAL Director Corbett moved that the bills presented for consideration be approved for payment; seconded by Director Curran. All Directors, aye, by voice vote. SO MOVED. STAFF REPORTS General Manager A copy of Mr. Holzmeister's April 13, 1990 memo concerning the Truckee Fire Protection District Board meeting, the TDPUD Financing Corporation meeting, rate comparison with other utilities, and possible exchange of real estate between the District and Embree and Ruth Cross has been attached. Finance Supervisor Copies of the income statements, balance sheets, statement of general fund and investment report have been attached to these minutes. MAY 7, 1990 AGENDA ® Director Sutton asked that the following items be placed on the May 7, 1990 agenda: 1) direction regarding selection of an auditing firm for next year; 2) discussion regarding legislation to control voter registration through the Department of Motor Vehicles; 3) discussion as to whether to purchase a vehicle for the engineers or continue with the current arrangement. CLOSED SESSION The Board adjourned to closed session at 8 : 32 P.M. for the purpose of discussing personnel matters in accordance with Government Code Section 54957. RETURN TO PUBLIC SESSION The Board returned to public session at 11:27 P.M. No action was taken or direction given as a result of public session. ADJOURNMENT There being no further business before the Board, the meeting was adjourned by unanimous consent at 11: 28 P.M. TRUCKEE DONNER PUBLIC UTILITY DISTRICT Ja s A. Maass, President 4 4 Prepared by _ n Susan M. Craig, Deputy District Cler . smC 5