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HomeMy WebLinkAbout1990-05-07 Min - Board REGULAR MEETING May 7, 1990 The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order by President Maass at 6: 00 P.M. in the TDPUD Board Room. ROLL CALL: Directors Joe Aguera, John Corbett, Richard Curran, Pat Sutton and Jim Maass were present. CONSULTANTS PRESENT: Counsel John Phelps. CLOSED SESSION The Board adjourned to closed session pursuant to Government Code Section 54957 at 6:01 P.M. for the purpose of discussing personnel matters. RETURN TO PUBLIC SESSION The meeting was reconvened to public session at 7 : 03 P.M. No action was reported as a result of closed session. EMPLOYEES PRESENT: Joan Antonnuci, Lenna Hossack, Michael Camara, Paul Colburn, Bruce Grow, Paul Rose, Tom Buckhouse, Nancy Waters, Andy Hyde, Debi Black, Peter Holzmeister and Susan Craig. OTHERS PRESENT: Among those present in the audience were Donald Huber, Trevor DelPape, Patti Colburn, Chris Winch and Scott Andre. CONSENT AGENDA Director Sutton requested that Item 7 , authorization to schedule a public hearing concerning fee revision, be removed from the consent agenda. Director Sutton moved, and Director Curran seconded, that the consent agenda be approved as follows: Item 5 - That the Board approve the minutes of March 19 , 1990 as presented in final form. Item 6 - No correspondence was received by the Board. All Directors, aye, by voice vote. SO MOVED. AUTHORIZATION TO SCHEDULE A PUBLIC HEARING TO CONSIDER REVISING MISCELLANEOUS, CONNECTION, FACILITIES, METERING AND FIRE SPRINKLER STANDBY FEES. After some discussion, the Chairman directed that the Manager provide the Directors with copies of the proposed revisions to the miscellaneous, connection, facilities, metering and fire sprinkler standby fee schedules (along with appropriate back-up material) as quickly as possible. The matter is then to be placed on the agenda 1 for discussion and either referral to the Water and Electric Committees or direction to set a public hearing. RESOLUTION AUTHORIZING A CALL FOR BIDS ON AN AIR CIRCULATION SYSTEM FOR THE DISTRICT BUILDING The Manager noted that in August of 1989 the Board approved installation of an outside air ventilation system for the District building as proposed by Dinter Engineering. After some discussion, Director Sutton moved that the Board adopt Resolution No. 9011 approving specifications and calling for bids on an air circulation system for the District building; further, that the Manager be authorized to obtain small air conditioning units to be placed upstairs in the leased space and wherever necessary downstairs on an interim basis. The motion was seconded by Director Curran. ROLL CALL: all Directors, aye. SO RESOLVED. STATUS REPORT FROM AD HOC COMMITTEE RE DISTRICT ORGANIZATION CHART Director Curran advised that he and Director Sutton met with the various departments to discuss their ideas regarding the organization of the District. He indicated the committee would be meeting with Manager Holzmeister prior to the next regular meeting and preparing a chart that would serve the purposes of the District. The matter will be scheduled for action on May 21. CONSIDERATION OF NEPOTISM POLICY; POSSIBLE ACTION Counsel Phelps, at the direction of the Board, prepared a draft resolution establishing a policy with respect to employment of spouses or persons living together as husband and wife. The resolution concludes that the employment of spouses or persons living together as husband and wife can, in certain circumstances, create conflicts of interest, create hazards, compromise supervision, safety and security, harm employee morale or cause employee dissension, or create the potential for claims of sexual harassment, and may be detrimental to the best interests of the District. Further, it finds that because of the small size of the District work force, the extent of personal interaction between the District General Manager and all employees, and the fact that the District General Manager is involved in all or nearly all disciplinary actions taken against District employees, the District General Manager, and any assistant or acting General Manager, supervises or otherwise evaluates the performance of all District employees, for purposes of the policy. Counsel Phelps noted that the policy would be effective only as to District employees who are not members of the bargaining unit represented by IBEW Local #1245 until such time as the District has satisfied its obligation to meet and confer with the Union. Director Curran moved, and Director Sutton seconded, that the Board is adopt Resolution No. 9014 establishing a policy with respect to 2 employment of spouses or persons living together as husband and wife. Debi Black, employee of the District, stated that it has been suggested to her that adoption of such a policy may be in violation of the Brown Act and the right to privacy as described in Title 6 of the Rules and Regulations of the Department of Agriculture, the Civil Rights Act, relating to discrimination. ROLL CALL: Aguera, Curran, Sutton and Maass, aye; Corbett, no. SO RESOLVED. Director Curran moved, and Director Aguera seconded, that the Board elect Jim Maass to work with Counsel and to meet and confer with the Union concerning a nepotism policy. All Directors, aye, by voice vote. SO MOVED. Director Sutton moved that the Board authorize Joe Aguera to meet with Counsel and any others that may be necessary to prepare an analysis for the Board to determine how the nepotism policy applies to the General Manager, Peter Holzmeister; seconded by Director Curran. ROLL CALL: all Directors, aye. SO MOVED. PUBLIC INPUT There was no public input. PUBLIC HEARING The public hearing was opened at 7 :40 P.M. District Civil Engineer Andy Hyde explained that the purpose of the Donner Trails Tank No. 2 project is to remove the existing 100, 000 gallon wood stave water storage tank and replace it with a 150, 000 gallon steel tank at the same site. The environmental impacts of the project have been evaluated, and it has been determined that the project will not have a significant effect on the environment. Staff has consulted with concerned agencies, notified adjacent property owners in writing, and placed notices in the Sierra Sun. No comments were received from agencies or property owners. He estimated that it will take five months to complete the project. Director Corbett moved, and Director Curran seconded, that the Board adopt Resolution No. 9012 approving the negative declaration for Donner Trails Tank No. 2 and authorizing filing with the County of Nevada. ROLL CALL: all Directors, aye. SO RESOLVED. Director Corbett moved, and Director Curran seconded, that the Board adopt Resolution No. 9013 approving contract documents, plans and specifications for Donner Trails Tank No. 2 and issuing a call 40 for bids. ROLL CALL: all Directors, aye. SO RESOLVED. 3 DIRECTION REGARDING MINUTES OF APRIL 2, 1990 Director Corbett moved that the Secretary be directed to place the minutes of April 2 , 1990 into final form. The motion was seconded by Director Maass. All Directors, aye, by voice vote. SO MOVED. BILLS FOR APPROVAL Several questions were answered regarding the check register, and Director Sutton requested that Mr. Hyde advise whether or not the process of obtaining unit prices from three contractors for patch paving was followed this year. Director Corbett moved, and Director Aguera seconded, that the bills presented for consideration be approved for payment. All Directors, aye, by voice vote. SO MOVED. Director Sutton made several inquiries regarding seminar and conference attendance, and asked that the Board be provided with a copy of the recent paper on giardia. She also noted the Board should, in her opinion, be asked for approval to join associations. STAFF REPORTS District Civil Engineer Mr. Hyde' s May 4 , 1990 memo regarding the Tahoe Donner leak analysis currently being performed by SEA has been attached to these minutes. SEA is continuing to meet with individuals who have knowledge of the project and expect to complete their final report of Phase I of the study in June. Concerning the road damage on Beacon in Prosser Heights, Mr. Hyde will discuss the matter with the County and advise the Board of what action is being taken. Deputy District Clerk A memo listing - the District's surplus property prepared by Susan Craig on April 10, 1990 has been attached to these minutes. General Manager Mr. Holzmeister said he would arrange for the representative of Glenn M. Reiter and Associates to make his presentation at the next meeting. CLOSED SESSION The Board adjourned to closed session at approximately 8: 10 P.M. to discuss personnel matters in accordance with Government Code Section 54957 . RETURN TO PUBLIC SESSION 4 The meeting was returned to public session at 10: 23 P.M. . ADJOURNMENT There being no further business before the Board, the meeting was adjourned at 10:24 P.M. TRUCKEE DONNER PUBLIC UTILITY DISTRICT (4 es A. Maass, Pre en't Prepared by , . c Susan M. Craig, Deputy District Cle smc 5