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HomeMy WebLinkAbout1990-05-21 Min - Board REGULAR MEETING May 21, 1990 The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order by President Maass at 6: 00 P.M. in the TDPUD Board Room. ROLL CALL: All Directors were present. CONSULTANTS PRESENT: Counsel John Phelps was also present. CLOSED SESSION The Board adjourned to closed session pursuant to Government Code Section 54947 at 6:00 P.M. for the purpose of discussing personnel matters. RETURN TO PUBLIC SESSION The meeting was reconvened to public session at 7 : 15 P.M. There was no action taken as a result of closed session. EMPLOYEES PRESENT: Mike Connell Nancy Waters, Joan Antonucci, Ron Reynolds, Lenna Hossack, Joe Straub, Andy Hyde, Tom Buckhouse, Debi Black, Mary Chapman, Sue Felce and Maria Martinez . OTHERS PRESENT: Among those present in the audience were Jeff ® Chapman, Bob French and Todd Graham. PUBLIC INPUT: at approximately 7 : 25 - none. CONSENT AGENDA Director Sutton requested that Items 1 and 3 be removed. Director Sutton questioned bid date. She also stated that a faxed bid should not be accepted as a sealed bid. A policy should be considered for future faxed bids. Director Corbett moved, and Director Sutton seconded, that the consent agenda be approved as follows, but in relation to the transformer bids, a policy should be considered for faxed bids: Item 1 - That the Board approve the minutes of April 2 , 1990 as amended. Item 2 - No correspondence was received by the Board. Item 3 - That bids for transformers be awarded as follows: Maydwell and Hartzell - bid be rejected; Wedco, Schedule C and E for a total of $9 , 433 ; ® Western States, Schedules B, D & F for a total of $26, 106; General Electric, Schedule A for a total of $2 , 970. ROLL CALL: All aye by voice vote. SO MOVED. ADOPTION OF DISTRICT ORGANIZATION CHART Director Curran briefly described the recommended organization chart. Director Sutton described changes to inside staff and explained the temporary staffing for the Finance and Office Departments. Director Corbett moved, and Director Aguera seconded, that the Board adopt the organization chart as amended. ROLL CALL: All aye by voice vote. SO MOVED. PRESENTATION OF PROPOSAL FOR PHASE II OF GLENN REITER REPORT Greg Lowry gave a presentation about Phase II of the Reiter study. Director Sutton was concerned that the Board' s roll would be approving the funding. Mr. Lowry specified that that was not the case. After an in-depth discussion, Mr. Lowry suggested interim reporting would be necessary. Director Corbett moved that the General Manager be authorized to proceed with Phase II with a budget up to $15, 000, and that periodic progress reports be submitted to the Board; seconded by Director Curran. ROLL CALL: All aye by voice vote. SO MOVED. ACTION REGARDING NEPOTISM POLICY Director Aguera reported that he and Counsel Phelps have not yet completed this study and requested that New Business Items No. 1 and 2 be held over to a future meeting. Director Sutton moved that the Chairman contact the McDonough law firm then call a special meeting if necessary; seconded by Director Corbett. ROLL CALL: All aye by voice vote. SO MOVED. DEVELOPMENT AGREEMENT BETWEEN THE DISTRICT AND GATEWAY AT DONNER PASS, LTD. A presentation was given on behalf of the developers by Debi Black, District Engineering Technician, as well as Tom Buckhouse, District Electrical Engineer, and Andy Hyde, District Civil Engineer. The agreements were discussed in detail. Director Corbett moved that the electric and water development agreements be accepted; seconded by Director Aguera. ROLL CALL: All aye by voice vote. SO MOVED. RESOLUTION AUTHORIZING WIRE TRANSFERS After a brief review Director Corbett moved that resolution pass by adding the President of the Board to the list of people authorized to make wire transfers, and to delete the Deputy District Clerk. ® All aye by voice vote. SO MOVED. CONSIDERATION OF MANAGEMENT LETTER Director Corbett moved that the Board accept the Management Letter, Report on Internal Controls and Report on Compliance with Laws and Regulations; seconded by Director Curran. ROLL CALL: all aye by voice vote. SO MOVED. Andy after a brief discussion, Director Maass asked that bids go out for a new auditing firm for the coming year. Director Aguera moved that the General Manager seek proposals for performing the audit of District statements; seconded by Director Corbett. All aye by voice vote. SO MOVED. NATIONAL VOTER REGISTRATION ACT OF 1990 Director Sutton discussed the concern she had over the National Voter Registration Act of 1990 regarding the combination Department of Motor Vehicle application and voter registration. After some discussion, Director Maass moved that the Board oppose the Act by writing a letter to the County Clerk and asked that the General Manager draft said letter; seconded by Director Sutton. ROLL CALL: all aye by voice vote. SO MOVED. STATUS OF 1.9 ACRE PROCEEDS ® Peter reported to the Board that the money was received from the sale of the 1.9 acre parcel owned by the District. Director Corbett moved that the District reimburse the general fund for expenses incurred and place the net proceeds in the building restricted fund; seconded by Director Aguera. ROLL CALL: All aye by voice vote. SO MOVED. DIRECTION REGARDING THE DRAFT MINUTES Motion was made and approved by voice vote that the minutes of April 16, May 2 , May 7 and May 10, 1990 be prepared in final form, and that the Secretary include more detail in the minutes of April 9, 1990. BILLS FOR APPROVAL Director Aguera moved that the bills presented for consideration be approved for payment; seconded by Director Sutton. ROLL CALL: all aye by voice vote. SO MOVED. STAFF REPORTS A copy of Mr. Holzmeister's May 18, 1990 memo concerning the resignation of Bruce Waltrip, the Water Quality Report and the April Financial Reports has been attached. The Board stated that the April Financial Reports should be corrected by deleting the reference to the 1990 budget. ADJOURNMENT There being no further business before the Board, the meeting was adjourned by unanimous consent at 10:30 P.M. TRUCKEE DONNER PUBLIC UTILITY DISTRICT J es A. Maass, President Prepared by 2�41�x r Maria Martinez and Pet lzmeister smc •