Loading...
HomeMy WebLinkAbout1990-06-18 Min - Board REGULAR MEETING June 18, 1990 The special closed session of the Board of Directors of the Truckee Donner Public Utility District was called to order at 6 : 00 P.M. in the TDPUD conference room by President Maass. Directors Aguera, Corbett, Sutton and Maass were present. Also present were Manager Holzmeister and Special Counsel Dennis DeCuir. CLOSED SESSION The meeting was adjourned to closed session at 6: 01 P.M. in accordance with Government Code Section 54956. 8 . RETURN TO PUBLIC SESSION The meeting was returned to public session at 7 : 19 P.M. There was no action as a result of the closed session. The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order by President Maass at 7 : 20 P.M. in the TDPUD Board Room. ROLL CALL: Directors Joe Aguera, John Corbett, Richard Curran, Pat Sutton and Jim Maass were present. CONSULTANTS PRESENT: Counsel Phelps was on vacation; Peter Cuttita from Porter, Simon, Graham, Phelps & Cuttita was present in his place. Special Counsel Dennis DeCuir was also present. EMPLOYEES PRESENT: Andy Hyde, Peter Holzmeister and Susan Craig. OTHERS PRESENT: Among those present in the audience were Earl Snyder, Brent Collinson, Don Casler and Scott Andre. REQUEST OF DON CASLER TO ADDRESS THE BOARD Don Casler and his attorney, Brent Collinson, were present concerning the A&W property adjacent to the PUD complex that Mr. Casler is in the process of purchasing. The seller, Earl Snyder, petitioned abandonment of the blanket easement over the property on June 13 and paid the $200 administrative fee. Also, he has agreed to deed a specific easement to the District when it has been identified. Mr. Casler said the District ' s Engineering Department advised him there is a hold on the matter at the direction of the Manager, and he expressed concern as he is anxious to close escrow. Director Maass explained that this is a routine matter which should be handled by the Manager. A letter of intent to release the easement upon receipt of specific easements will be written and should satisfy the lenders. A meeting between the Manager, Mr. Snyder and Mr. Casler to discuss the matter was scheduled for 9 : 00 A.M. on Thursday, June 21. 1 PUBLIC INPUT There was no public input. CONSENT AGENDA Director Sutton requested that Item 7 be removed from the consent agenda. Director Corbett moved, and Director Aguera seconded, that the consent agenda be approved. ROLL CALL: all Directors, aye. The minutes of April 16, May 2, May 7 and May 10, 1990 were approved as presented in final form. Adoption of Resolution No. 9019 implementing and fixing electric and water standby charges pursuant to Ordinance No. 7501 for the fiscal year 1990-91. Adoption of Resolution No. 9020 fixing and placing electric and water standby charges on District tax roll for collection by the Counties of Placer and Nevada. Adoption of Resolution No. 9021 establishing a policy regulating the use of facsimile machines for receipt of proposals. • Regarding the vacancies on the Nevada County Local Agency Formation Commission, Director Sutton said she would like a letter to be sent to the Commissioners asking why there isn't a provision for one of the special district' s members to be from the eastern side of the County, and also asking why the LAFCo officers assume that special districts cannot send a representative to a meeting for the purpose of nominating and electing the special district representatives. Director Sutton moved that such a letter be prepared for her review and signature by the Chairman; seconded by Director Corbett. All Directors, aye, by voice vote. SO MOVED. Director Corbett moved, and Director Aguera seconded, that the Board adopt Resolution No. 9022 making nominations for special district vacancies on Nevada County Local Agency Formation Commission. ROLL CALL: all Directors, aye. SO RESOLVED. CONSIDERATION OF BUDGET FOR 1990 The Manager gave the draft 1990 budget to the Directors. He suggested, and the Chairman agreed, that staff be present at the next regular meeting or at a special workshop meeting to make a presentation and discuss their requests with the Board. CONSIDERATION OF CONTRACT CHANGE ORDER NO. 1 TO THE DONNER TRAILS TANK NO. 2 PROJECT ® Consulting Engineer Keith Sauers and District Civil Engineer Andy Hyde discussed this matter with the Board in detail at the special 2 meeting held June 11. • Director Sutton expressed concern about the role of the Consulting Engineer. She said she thought the change order should have come from Mr. Sauers and not have been prepared by Mr. Hyde. The Chairman explained that although Mr. Hyde prepared Contract Change Order No. 1, it was recommended and signed by Keith Sauers on June 13 , 1990. It was previously recommended by Terry Lowell, Mr. Holzmeister noted, that the engineering staff be more closely involved with the consulting engineer in its projects. He said this could be worth discussion in terms of policy. Mr. Hyde advised that the letter of award has been written to Resource Development and the notice to proceed will be delivered when the contract, insurance certificates and bonds have been received by the District. Director Corbett moved that the Board approve Contract Change Order No. 1 to the Donner Trails Tank No. 2 project in the amount of ($4 ,885) . The motion was seconded by Director Curran. ROLL CALL: all Directors, aye. SO MOVED. REPORT FROM DIRECTOR SUTTON REGARDING ATTENDANCE AT THE PLANNING FOR TOMORROW IN TRUCKEE MEETING • Director Sutton attended the public meeting on June 12 sponsored by the Planning for Tomorrow in Truckee group and provided a copy of information regarding Truckee government and alternatives which was distributed at the meeting. She made note of a statement listed under the section entitled, "Truckee - as we are now, special districts, pros and cons. " It reads, "Existence of many independently elected boards can contribute to fragmentation of Truckee's political identity and weaken our voice in dealing with the county. " Director Sutton expressed the Board' s concern to the group about the fact that they are advocating a new multi-purpose district when there is one already in existence (the PUD) . She said the meeting wasn't about alternative government; it was about incorporation. She also provided to the Board the results of the poll that was taken of the audience at the meeting showing first, second and third choice for the various types of government entities that were discussed. (The information provided by Director Sutton has been made an attachment to these minutes. ) There was some discussion, and thereafter, the Chairman directed Director Sutton to attend the June 19 meeting of the Planning for Tomorrow group and suggest they conduct a series of public forums at which representatives of the special districts could explain and discuss their services, how they are governed, their budget, etc. This would help educate the community about the present form of ® government and enable them to make an informed decision about what type of government they want in the future. 3 DISCUSSION OF CALIFORNIA DEPARTMENT OF FINANCE AUDIT OF DISTRICT' S CLAIM FOR DISASTER RELIEF ASSISTANCE; POSSIBLE ACTION Costs related to the February 1986 storm were eligible for reimbursement from the California Disaster Assistance Grant Program. Mr. Holzmeister noted that a claim for $80, 682 was submitted by the PUD. When audited it was found that a portion of overheads had been counted twice. The County, as administrator for the grant program, is now asking that the District return $29 , 244 . He admitted the District made an error in calculating the overheads and recommended returning the funds to the County. There was some discussion, and it was suggested that only one person be involved in preparing items of this nature, and then that it be presented to the Finance Department for review prior to submittal. Director Corbett moved, and Director Aguera seconded, that the Board authorize a withdrawal from the Storm Damage Restricted Fund in the amount of $29 , 244 and that such funds be returned to Nevada County. All Directors, aye, by voice vote. SO MOVED. DISCUSSION OF AUDIT OF SURPLUS FUNDS PERTAINING TO THE TRUCKEE SANITATION ASSESSMENT DISTRICTS 1, 2, 3, 4 AND 5 The audit of surplus funds pertaining to the Truckee Sanitation . Assessment District has been forwarded to the District for comment by Nevada County. It concludes that the PUD should receive $25, 833 out of a surplus fund account relating to SADs 1, 2 , 3 and 4 . The report notes that the SADs are related to road, sewer and water system funding. From cursory work performed by staff, it appears that SADs 1, 3 and 4 relate to improvements at Donner Lake, while SAD 2 relates to improvements at Gateway. Staff will investigate further and provide a report and proposed response for Board consideration. CORRESPONDENCE - LETTER FROM PAT SHANE OF SHA-NEVA DATED JUNE 1, 1990 Note was made of the letter from Pat Shane concerning the hearing before the Board of Supervisors this date regarding the reclamation plan for Plan No. 2 . DIRECTION REGARDING DRAFT MINUTES OF APRIL 9, MAY 21, JUNE 4 , AND JUNE 11, 1990 Director Corbett moved that the Secretary be directed to prepare the minutes of April 9, 1990 in final form; seconded by Director Curran. All Directors, aye, by voice vote. SO MOVED. Director Aguera moved, and Director Corbett seconded, that the minutes of May 21, 1990 be prepared in final form. All Directors, aye, by voice vote. SO MOVED. 4 Director Corbett moved that the Secretary be directed to prepare • the minutes of June 4, 1990 in final form; seconded by Director Curran. All Directors, aye, by voice vote. SO MOVED. Director Corbett moved that the Secretary be directed to prepare the minutes of June 11, 1990 in final form; seconded by Director Curran. All Directors, aye, by voice vote. SO MOVED. The Chairman asked if the minutes were now up to date. The Secretary advised that minutes had been prepared for all meetings of which she was aware. Director Sutton mentioned she thought there were two special meetings held while Ms. Craig was on vacation. At one of those meetings she asked that her comments regarding failure to post the meeting agenda properly and her displeasure at the preparation of the agenda on Engineering Department letterhead be reflected in the minutes. BILLS FOR APPROVAL Director Aguera moved, and Director Corbett seconded, that the bills presented for consideration be approved for payment. All Directors, aye, by voice vote. SO MOVED. STAFF REPORTS Water quality t Manager Holzmeister advised that there is still a problem at Northside Well, but chlorine is keeping the distribution system clean. Director Sutton suggested getting some kind of input as to possible solutions to the problem. She thought perhaps the matter should be referred to the Water Committee. Director Sutton mentioned the Water Committee should meet to discuss the Hirschdale water quality. Director Corbett indicated he would be available during the next few weeks. The Manager was asked to schedule a meeting. Engineering vehicles Mr. Holzmeister said that specifications for new engineering vehicles are in the process of being prepared. They should be ready for consideration at the next regular meeting. Surplus property In 1989 the Board considered Mrs. McGrath' s request to purchase a parcel of PUD land located next to her parcel on Richards Boulevard. Staff assembled a list of PUD surplus property as directed by the Board. The list was distributed to staff for comment and the suggestion was made that any sale of property be postponed until the master planning process is complete. The Board agreed that this would be a good idea. 5 CLOSED SESSION • The Board adjourned to closed session at 8: 15 P.M. for the purpose of discussing personnel matters in accordance with Government Code Section 54957 and acquisition of the Truckee Steak House Property (currently in escrow, with Don Casler as the potential new owner) in accordance with Government Code Section 54956. 8. RETURN TO PUBLIC SESSION The meeting was returned to public session at 10 : 09 P.M. There was no action as a result of closed session. ADJOURNMENT There being no further business before the Board, the meeting was adjourned at 10: 10 P.M. TRUCKEE DONNER PUBLIC UTILITY DISTRICT es A. Maass, Pre dent /l Prepared by �� Susan M. Craa Deputy District Cler smc 6