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HomeMy WebLinkAbout1990-09-17 Min - Board • REGULAR MEETING September 17, 1990 The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order by Director Maass at 7: 15 P.M. in the TDPUD Board Room. ROLL CALL: Directors Joe Aguera, John Corbett and Jim Maass were present. Director Richard Curran was out of town on vacation, and Director Pat Sutton was unable to attend. CONSULTANTS PRESENT: John M. Phelps and Keith Sauers. EMPLOYEES PRESENT: Debi Black, Andy Hyde and Peter Holzmeister. OTHERS PRESENT: Among those present in the audience were several Tahoe Truckee High School students. CONSENT AGENDA Director Corbett moved, and Director Aguera seconded, that the consent agenda be approved as follows: The minutes of August 20, 1990 were approved as presented. . All Directors, aye, by voice vote. SO MOVED. CONSIDERATION OF SCOPE OF SERVICES FOR PHASE III OF THE TAHOE DONNER LEAK ANALYSIS After a brief review of Andrew Hyde' s memo, Director Corbett moved that the Board authorize SEA to go forward with Phase III of the Tahoe Donner leak analysis, preparation of the final report of the entire study, at a cost ceiling of $15, 000. The motion was seconded by Director Aguera. All Directors, aye, by voice vote. SO MOVED. Manager Holzmeister asked the Board to consider having a hearing in the Tahoe Donner Property Owners' building to let the residents know what the District has been doing and its plans for repair of the leaks. Director Maass suggested a direct mailing inviting them to attend. PRESENTATION OF DRAFT WATER SYSTEM MASTER PLAN The draft water system master plan prepared by Sauers Engineering was presented to the Directors in their packets. Mr. Holzmeister advised that the plan will be used to guide the District' s capital improvement program and is an essential part of the budget. The master plan is required by AB 1600; it serves as a basis for the facility fees charged by the PUD. The plan will allow refinement of the Prop 55 projects. Keith Sauers will be present for a workshop on the plan at the next regular meeting. 1 • PRESENTATION RE PROPOSITION 55 District staff and consultants have been working on three related projects - the Tahoe Donner leak analysis, the water master plan and Proposition 55. They are related because they contain cross- over activities and their implementation needs to be coordinated. Mr. Holzmeister reviewed time lines representing suggested implementation schedules for the three projects. Copies of those time lines are attached for reference. He said the short construction season in Truckee complicates the task; however, if a reasonable schedule is agreed upon and thoughtfully and aggressively implemented, the job will get done. Manager Holzmeister noted that the District will have to spend money up front and then be reimbursed under the loan program for the Prop 55 projects. This will most likely involve borrowing money and should be coordinated with the Tahoe Donner leak repairs and master plan projects. Briefly discussed were various financing options and services provided by fiscal advisors. The Chairman suggested preparing a wall-size time table including activities of all three projects. Also, he asked Mr. Holzmeister to meet with Scott Andre of the Sierra Sun and provide information regarding the various up-coming water projects. PUBLIC INPUT There was no public input. CONSIDERATION OF RESPONSE TO REA LETTER OF AUGUST 29, 1990 The Board reviewed the draft letter addressed to Martin Seipel of the Rural Electrification Administration responding to issues raised in the auditor' s report on internal control. Director Corbett moved, and Director Aguera seconded, that the draft be finalized and mailed. All Directors, aye, by voice vote. So MOVED. REVIEW OF TITLES 1 AND 2 OF THE TDPUD CODE This matter is to be put over to a meeting when all Directors will be present. CORRESPONDENCE There was no correspondence discussed by the Board. BILLS FOR APPROVAL Director Maass asked why the progress pay estimate for the Donner • Trails tank from Resource Development Company was on the bills for consideration rather than specifically listed on the agenda. Mr. Holzmeister said it wasn't received by the District in time to be listed on the agenda and was, therefore, listed with the other 2 • bills. The Chairman directed that contractors be informed of the deadline for submitting bills and that each progress pay estimate be agendized separately in the future. Civil Engineer Hyde reviewed Resource Development's application for payment in the amount of $68, 978.70. Director Corbett moved, and Director Aguera seconded, that the bills presented for consideration (including the payment to Resource Development Company) be approved for payment. All Directors, aye, by voice vote. SO MOVED. STAFF REPORTS A copy of the staff report has been attached to these minutes for reference. It includes written reports on water quality, the Alder Creek pipeline project, the Donner Trails tank project, and the planning for tomorrow in Truckee meeting attended by Mr. Holzmeister on September 12 , 1990. CLOSED SESSION The Board adjourned to closed session at approximately 9: 15 P.M. for the purpose of discussing personnel matters in accordance with Government Code Section 54957 . • RETURN TO PUBLIC SESSION The Board returned to public session at about 10: 20 P.M. No action was taken as a result of the closed session. ADJOURNMENT There being no further business before the Board, the meeting was adjourned at 10: 21 P.M. TRUCKEE DONNER PUBLIC UTILITY DISTRICT J es A. Maass, P esident Prepared by Susan M. C aig, Deputy District erk smc 3