Loading...
HomeMy WebLinkAbout1990-10-15 Min - Board _.............. REGULAR MEETING October 15, 1990 The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 7 : 10 P.M. by Chairman Maass in the TDPUD Board Room. ROLL CALL: Directors John Corbett, Richard Curran, Pat Sutton and Jim Maass were present; Director Joe Aguera was absent. EMPLOYEES PRESENT: Andy Hyde, Peter Holzmeister and Susan Craig. CONSULTANTS PRESENT: Engineering Consultant Keith Sauers and John Phelps, Counsel. OTHERS PRESENT: Scott Andre of the Sierra Sun and a Tahoe Truckee High School student. CONSENT AGENDA Resolution calling for bids for padmount transformers Director Corbett moved, and Director Curran seconded, that the consent agenda be approved. (Resolution No. 9034 calling for bids on padmount transformers. ) All Directors, aye, by voice vote. SO RESOLVED. CONSIDERATION OF DRAFT WATER MASTER PLAN - REVIEW OF DRAFT ENVIRONMENTAL DOCUMENTS Mr. Hyde reported that, after the last Board meeting, John Phelps alerted him of the need to comply with the California Environmental Quality Act as it relates to the adoption of the plan. It was decided to postpone the public hearing until the appropriate environmental review was conducted. Mr. Hyde briefly summarized the initial study of the environmental effects of the water system master plan, the preliminary environmental assessment and the proposed negative declaration. Regarding population, Mr. Hyde was asked to amplify his answers to questions 11 (a) and 11 (b) stating that the plan identifies a way to provide adequate service to existing customers as well as the future growth projected by the County and noting that each project will be thoroughly analyzed as it comes up. Director Sutton asked that the environmental setting of the project be elaborated upon in order to describe the District and the community more fully. Also, she asked that some of the names of the tanks be changed to describe the subdivision in which they are located rather than street names. Director Corbett moved, and Director Sutton seconded, that the • Board approve distribution of the draft document and that Mr. Hyde schedule and advertise a public hearing for November 19, 1990. All Directors, aye, by voice vote. SO MOVED. 1 • REVIEW OF TITLE 2 OF THE TDPUD CODE Since Director Aguera wasn't present, review of the code was put over to the next meeting. PUBLIC INPUT There was no public input. AWARD OF VEHICLE BIDS Fifteen invitations to bid on vehicles were mailed out; only one bid was returned. The bid was in order; there were two exceptions noted by the dealer having to do with tire size, but neither is of major consequence. The requirement for bidders to submit a bid bond was discussed, and the Chairman suggested that the Manager ask the California Municipal Utilities Association to look into the possibility of introducing legislation to amend the law. Director Sutton voiced her concern about the vehicles meeting California emission controls since the bidder is located in Nevada. Mr. Holzmeister noted that a statement certifying that the bidder is submitting his bid in compliance with the District specifications was signed. • Director Curran moved, and Director Corbett seconded, that the Board award the bid for Schedule A, a pick-up truck for the Meter Reading Department, to Michael Hohl Motor Company in the amount of $13 ,459.95, without the extra warranty. All Directors, aye, by voice vote. SO MOVED. Director Corbett moved, and Director Curran seconded, that the Board award the bid for Schedule B, a 3/4 ton truck for the Water Department, to Michael Hohl Motor Company in the amount of $16, 639.98, without the extra warranty. All Directors, aye, by voice vote. So MOVED. Director Corbett moved that the Board award the bid for Schedule C, a 1/2 ton truck for the Technical Services Department, to Michael Hohl Motor Company in the amount of $17 , 395.72 , without the extra warranty; seconded by Director Curran. All Directors, aye, by voice vote. So MOVED. Director Corbett moved, and Director Curran seconded, that the Board award Schedule D, two multi-purpose sport utility vehicles for the Engineering Department, to Michael Hohl Motor Company in the amount of $36, 114 .27, without the extra warranty. All Directors, aye, with the exception of Director Sutton who voted no. So MOVED. DONNER TRAILS TANK PROJECT - REVIEW OF PROGRESS PAY REQUEST The underground piping is complete with the exception of the 2 . installation of one valve and associated section of pipe. The contractor is awaiting delivery of the valve. Tank erection is underway with the floor, first course and part of the second course of the shell in place. All tank materials have been delivered to the site and tank appurtenances have been fabricated by the contractor. Keith Knibb of Sauers Engineering, in his memo, recommended approval of the pay request, and Mr. Hyde stated he concurs with that recommendation. Director Corbett moved, and Director Curran seconded, that the Board approve Resource Development Company's progress pay request for the Donner Trails Tank project in the amount of $49 , 462 . 65. All Directors, aye, by voice vote. SO MOVED. Director Sutton mentioned some damage to the roads caused by the subcontractor's power shovel . Mr. Hyde noted that the County has inspected the damage; he will check into whether or not they will be requiring repair. ALDER CREEK PIPELINE PROJECT - CONSIDERATION OF CHANGE ORDER - CONSIDERATION OF PROGRESS PAY REQUEST Estabrook Construction is making good progress even though they experienced difficulty due to the substantial leakage from the . adjacent water main. Keith Sauers noted that the work is satisfactory, and he recommended approval of the periodic pay estimate. Director Corbett moved, and Director Curran seconded, that the Board approve Estabrook's progress pay request for the Alder Creek Pipeline project in the amount of $20,700. All Directors, aye, by voice vote. SO MOVED. Mr. Hyde advised that Change Order No. 1 is for work to abandon an old fire hydrant lateral and replace it with new ductile iron pipe from the new main to the hydrant. Director Corbett moved that Estabrook's Contract Change Order No. 1 in the amount of $1,789.20 be approved; seconded by Director Sutton. All Directors, aye by voice vote. SO MOVED. CONSIDERATION OF MANAGEMENT VACATION POLICY After reviewing the draft, the Manager was directed to clearly set forth the vacation benefits rather than referring to the MOU. The Board agreed that the General Manager, at his discretion, may grant additional vacation to management employees who have worked extra hours for which they were not otherwise compensated. Counsel Phelps was asked to review the revised draft. • CLOSED SESSION At Director Sutton's request, the Board adjourned to closed session 3 • at 8 :25 P.M. to discuss personnel issues pursuant to Government Code Section 54957. RETURN TO PUBLIC SESSION The Board returned to public session at 9: 15 P.M. No action was taken as a result of closed session. CONSIDERATION OF JOB DESCRIPTION FOR EXECUTIVE SECRETARY Responding to the Chairman's question, Susan Craig noted that the proposed job description for Executive Secretary is satisfactory in her opinion. Director Corbett moved, and Director Curran seconded, that the Board approve the job description as presented. All Directors, aye, by voice vote. SO MOVED. CONSIDERATION OF PLACE OF EXECUTIVE SECRETARY WITHIN THE DISTRICT ORGANIZATION CHART Director Corbett moved that the District' s organizational chart be amended to reflect a solid line from the General Manager to the Executive Secretary and a dotted line from the Board to the Executive Secretary. The motion was seconded by Director Sutton. All Directors, aye, by voice vote. SO MOVED. The Chairman explained that the dotted line is to signify a relationship of cooperation between the Board and Secretary and noted that she will make secretarial services accessible. CONSIDERATION OF UNION PETITION FOR REPRESENTATION OF EXECUTIVE SECRETARY POSITION BY IBEW, LOCAL 1245. After some discussion, Director Curran moved, and Director Corbett seconded, that Counsel Phelps be directed to research, review and report back to the Board relative to Union representation oSO MOVED. Executive Secretary. All Directors, aye, by voice vote. CONSIDERATION OF DRAFT MINUTES OF SEPTEMBER 17 AND OCTOBER 1, 1990 Director Corbett moved that the minutes of September 17, 1990 be accepted subject to Counsel providing information regarding the closed session; seconded by Director Curran. All Directors, aye, by voice vote. SO MOVED. Director Corbett moved, and Director Sutton seconded, that the minutes of October 1, 1990 be approved as presented. All Directors, aye, by voice vote. SO MOVED. CORRESPONDENCE • October 2, 1990 letter from Walter Haugen Mr. Haugen, in his letter, disagrees with the District' s $40 4 • reconnect fee and is asking the Board to reimburse him $30. Mr. Holzmeister noted the reconnect fee is based on the actual cost to perform the service. The costs are reviewed in January of each year. Director Sutton stated she feels that if a party is willing to pay the bill since the last reading (and no special meter read is required) they should be allowed to do so and then possibly pay a lesser transfer fee. The Manager noted that usually, when a person is moving, they want to end their liability with the District - there has to be a clean break. It was decided to take Mr. Haugen' s suggestions into consideration when the fees are reviewed in January of 1991. Director Sutton moved, and Director Corbett seconded, that Mr. Haugen's request for a refund be rejected, and that the Manager write and thank him for his suggestions and tell him the Board will review the policy in January of 1991. All Directors, aye, by voice vote. SO MOVED. October 1, 1990 letter from California Department of Transportation The letter from CalTrans refers to the Southside complex property owned by the District. Mr. Holzmeister believes they plan to widen Highway 267 and want to take some additional land for their right- of-way. As yet he has been unable to reach their office to discuss the matter, but he has written and advised that the PUD wants to have a representative accompany their appraiser. He said he would keep the Board advised. BILLS FOR APPROVAL After reviewing the bills and some discussion, Director Corbett moved that the bills presented for consideration be approved for payment; seconded by Director Curran. All Directors, aye, by voice vote. SO MOVED. STAFF REPORTS A copy of the staff report has been attached to these minutes for reference. Monthly water quality report Mr. Holzmeister noted that the Board is in receipt of the water bacteriological report for September. 1991 Budget preparation The budget will be presented to the Board on November 5, Mr. Holzmeister reported. Portions will look different than the 1990 budget because there are new departments (Technical Services and Purchasing/Warehousing) ; also, more functionalization of tasks has been incorporated due to the work order planning and scheduling 5 • system. ADJOURNMENT There being no further business before the Board, Director Corbett moved that the meeting be adjourned at 9 :47 P.M. ; seconded by Director Curran. A11 Directors, aye, by voice vote. SO MOVED. TRUCKEE DONNER PUBLIC UTILITY DISTRICT J es A. Maass, Pre 'dent tt Prepared by �'Lr Susan M. Craig, eputy District Cle smc • • 6