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HomeMy WebLinkAbout1996-01-17 Min - Board (3) REGULAR MEETING January 17, 1996 In accordance with District Code Section 2.08 010 the TDPUD minutes are action only minutes All Board meetings are recorded on audio tapes which are preserved 12e&Qetuagy and made available for listening to any interested 12alt.y Upon their request The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 7.02 PM in the TDPUD Board Room by President Hemig. ROLL CALL: Directors Joe Aguera, Bob Jones, James Maass, Patricia Sutton and Ron Hemig were present. EMPLOYEES PRESENT..- Mary Chapman, Susan Craig, PeterHolzmeister, Kathy Neus and Bob Quinn. CONSULTANTS PRESENT..- Attorneys Christina Bark and Steve Gross. OTHERS PRESENT.- No others were present in the audience. PUBLIC INPUT �-. There was no public input CONSIDERATION OF A POLICY STATING THE INTENT OF THE DISTRICT TO IMPLEMENT A NEW METER READING TECHNOLOGY At the last workshop, the Board discussed implementing new meter reading technologies as they are developed and become cost effective and practical for the District. It was suggested that the Board consider adopting a policy stating the intent of the District to follow a phased-in approach to implementing meter reading technologies. The Board reviewed the draft policy and an automated meter reading cost analysis. Thereafter, Director Maass moved, and Director Jones seconded, that the Board adopt Resolution No. 9602 adopting a policy authorizing implementation of automatic meter reading technology. ROLL CALL: Aguera, Jones, Maass, Sutton and Hemig, aye. SO RESOLVED. CONSIDERATION OF A RESOLUTION DISPENSING WITH BIDDING ON UPGRADING OF EXISTING METER READING HARDWARE AND SOFTWARE TO ACCOMMODATE NEW METER READING TECHNOLOGY The Board has expressed their desire to proceed with upgrading the District's meter reading system to newer technology. In order to be able to do so, it is necessary to upgrade the District's existing hand held meter reading devices to include a radio antenna and other hardware which will allow the devices to read meters by radio wave. Additionally, it will be necessary to upgrade the existing software to accommodate the new method of reading. The equipment is provided by ltron. The software is a combination of Itron software and interface software provided by OrCom Systems, who provides all of the District's current software for meter reading, billing and accounting functions. 1/17/96 Pagel The District's meter reading function has been converted to the current OrCom software and itron hardware systems at great expense to the District. Converting all of these software packages to another vendor's hardware and/or software system would not be desirable and would be very costly to the District After some discussion, Director Jones moved that the Board adopt Resolution No. 9603 directing that competitive bidding be dispensed with in connection with upgrading the District's existing hardware and software in order to accommodate changes in electric metering equipment. The motion was seconded by Director Aguera. ROLL CALL: all Directors, aye. SO RESOLVED. CONSIDERATION OF A RESOLUTION CALLING FOR BIDS FOR ERT PROGRAMMABLE COMPUTER BOARDS FOR CONVERSION OF EXISTING METERS The District started to purchase residential meters during 1995 that were "ERT ready." These meters are set up from the factory to receive the electronic ERT modules. So far, 576 of the Landis & Gyr type MX ERT ready meters have been purchased. An expenditure in the amount of$4Z 000 has been approved in the 1996 budget for purchase of ERT retrofit kits. Director Jones moved, and Director Maass seconded, that the Board adopt Resolution No. 9604 issuing a call for bids for ERT modules for automated metering and that the bid opening date be scheduled for Tuesday, February 6, 1996. ROLL CALL: all Directors, aye. SO RESOLVED. DISCUSSION OF DRAFT PERSONNEL POLICIES AND PROCEDURES The General manager made a presentation regarding personnel policies dealing with equal employment opportunity, discrimination and harassment, a drug free work place, and drug and alcohol testing. There was considerable discussion regarding the drug free work place and drug and alcohol testing policies, and the matter was returned to staff for additional analysis. In particular, there was concern regarding the requirements of the U.S. Department of Transportation for testing of truck drivers. There was consensus that the policies relating to equal employment opportunity and discrimination and harassment should be listed on the next meeting agenda for formal adoption. DISCUSSION OF DRAFT FINANCE AND ACCOUNTING POLICIES AND PROCEDURES The General Manager presented a draft revision to the District finance and accounting policy. There was a lengthy discussion and the Board did not complete review of the entire document. The Manager was asked to list this matter for discussion at a future workshop to complete the review MONTHLY STAFF REPORTS Monthly staff reports were reviewed. ADJOURNMENT ?000- There being no further business before the Board, the meeting was adjourned at 10:15 PM. 1/17196 Page 2 /^ TRUCKE �00NN PUBLIC UTl ITY DISTRICT J. Ro Hemip, Presid t Prepared by - Susan M. Craig, Deputy District Clerk smc Pam' 1/17196 Page 3