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HomeMy WebLinkAbout1996-02-04 Min - Board P^ REGULAR MEETING February 7, 1996 In accordance with District Code Section 2,08.010. the TDPUD minutes are action only minutes All Board meetings are recorded on audio tapes which are preserved der ep tually and made available for listening to any interested pady uvon their request The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 7:00 PM in the TDPUD Board Room by President Hemig. ROLL CALL: Directors Joe Aguera, Bob Jones, James Maass, Patricia Sutton and Ron Hemig were present. EMPLOYEES PRESENT.- Susan Craig, Steve Hollabaugh, Peter Holzmeister, Kathy Neus, Bob Quinn and Dave Rully. CONSULTANTS PRESENT. Attorneys Christina Bark and Steve Gross, Consulting Engineer Keith Sauers. OTHERS PRESENT. Wenette Von Fluee Simons and Dan Wendin. PUBLIC INPUT �., There was no public input. CONSIDERATION OFAUTHORIZING THE GENERAL MANAGER TO NEGOTIATE THE SALE OF AN EASEMENT TO WENETTE VON FLUES SiMONS AND HER CO-TENANTS At a recent meeting the Board discussed the possibility of selling some real estate owned by the District. Dan Wendin appeared at the workshop representing Wenette Von Fluee Simons who owns a parcel of land on River Street. The parcel has no access to a public street except across a parcel that the PUD owns. Mr. Wendin asked that the District sell an easement to his client. It was noted that another resident on River Street, Nick Sassarini, has asked for a formal agreement to cross District property in order to gain access to his parcel. Counsel Gross prepared a memorandum addressing the procedures for disposing of surplus land and granting of an easement. If the Board wishes to work with Ms. Von Fluee Simons, a representative may be designated to negotiate on behalf of the District. The Board discussed the future marketability of District parcels on River Street and reviewed the future zoning proposed by the Town of Truckee for that area. Staff was asked to come back to the Board in two weeks with an assessment of the District owned parcels on River Street. The agenda item is to leave enough latitude for the Board to take several different actions,staff should be prepared to discuss precise time frames. The Manager was asked to write to the Town regarding District parcels and the proposed zoning of those parcels. CONSIDERATION OF A PROPOSAL FROM SAUERS ENGINEERING TO PERFORM SERVICES RELATED TO THE UPDATE OF THE DISTRICT WATER MASTER PLAN 217196 Pagel 100� Nevada and Placer County LAFCOs have asked all Truckee special districts to prepare a report describing projected growth into their spheres of influence. They are requesting a great deal of detailed planning covering such topics as infrastructure extensions, projected fees and rates, timing of projected development in five-year increments and impact on organization. The basis for TDPUD's response is the water master plan which was initially adopted in 1991. Considerable changes have been made to the District's infrastructure since that time which need to be reflected in the master plan. The primary reason for maintaining an up-to-date master plan is to serve as the basis for facilities fees. The Board reviewed the proposal from Sauers Engineering. The total estimated cost is$72,370. It was noted that$30,000 was budgeted for the master plan update and facilities fees work. Staff is to provide the Board with recommendations on how to fund the shortfall. Director Maass moved, and Director Aguera seconded, that the Board approve the proposal of Sauers Engineering to provide planning services as described in the letter dated February 2, 1996. ROLL CALL: all Directors, aye. SO MOVED. CONSIDERATION OF A REQUEST FROM HYDRO-SEARCH, INC. FOR ADDITIONAL FUNDING AUTHORIZATION TO COMPLETE WORK RELATED TO COMPLETION OF PROPOSITION 55 WORK Consulting Engineer Savers has reviewed the HydroSearch invoices for October 30 through �... November 26 and November 27 through December 31 in the amounts of $1,339.37 and $2,796.33 respectively. They are consistent with the contract for services pursuant to Proposition 55. These invoices bring the total amount to $153,427.42 which is 97% of the contract. Director Maass moved, and Director Jones seconded, that the Board approve payment of the HydroSearch invoices in the amounts of$1,339.37 and$2,796.33. ROLL CALL:all Directors, aye. SO MOVED. HydroSearch, during the contract period initiated in June of 1993, has been asked either by District staff or the consulting engineer to provide consultation on jobs outside the scope of the original authorization. This includes additional work at Southside to develop a new workplan to cope with higher groundwater arsenic levels; consultation at Sanders Well; consultation at Airport Well, environmental site assessment prior to acquisition of the Glenshire Drive Well site. Director Maass moved that the Board approve an extension of the maximum fee for HydroSearch, Inc. services from $158,154 to $173,154. The motion was seconded by Director Jones. ROLL CALL: all Directors, aye. SO MOVED. CONSIDERATION OF A RESOLUTION MAKING A NOMINATION FOR SPECIAL DISTRICT MEMBER ON THE NEVADA COUNTY LOCAL AGENCY FORMATION COMMISSION Nevada County LAFCo is asking for nominations for a special district representative to serve on the Local Agency Formation Commission for the term that expires on May 5, 1996. Since Nevada County LAFCo is involved in a sphere of influence update process that is important to the TDPUD, it would be advantageous if a strong Truckee representative could be elected to help the Truckee districts in the LAFCo process. Director Maass moved that the Board adopt Resolution No. 9605 nominating Patricia Sutton for 217196 Page2 /^ special district member on the Nevada County Local Agency Formation Commission; seconded by Director Aguera. Director Sutton noted that she would be interested in serving if the other local districts will offer their support; the General Manager will contact the appropriate agencies. ROLL CALL: all Directors, aye. SO RESOLVED. CONSIDERATION OF A RESOLUTION AMENDING THE BY-LAWS OF THE DISTRICT RELATED TO THE APPOINTMENT OF BOARD STANDING COMMITTEES The Board recently decided to dispense with its standing committee structure. Two sections of the bylaws are affected and, since the last amendment to the bylaws was made by ordinance, Counsel was asked to determine the manner in which this change should be made. CONSIDERATION OF A RESOLUTION APPROVING SPECIFICATIONS AND AUTHORIZING STAFF TO SOLICIT COMPETITIVE PROPOSALS FOR AN ELECTRIC SUPERVISORY CONTROL AND DATA ACQUISITION SYSTEM The District has budgeted to install an electric SCADA system-a computer controlled system that collects data about the District's electric system operation and sends that information to an automatic control system. This is important in order to move to the next stage of purchasing power from NCPA and others. It will allow the District to do a better job in purchasing inexpensive power on the open market and having the Northern California Power Agency schedule the deliveries to the PUD system. �,.. The Board considered the resolution dispensing with bidding. It will allow staff to secure competitive proposals and have the ability to consider factors other than price such as compatibility with the District's needs and the track record of the firms making the proposals. Director Jones moved, and Director Maass seconded, that the Board adopt Resolution No. 9606 directing that competitive bidding be dispensed with in connection with the District's purchase of a supervisory control and data acquisition (SCADA) system for its electrical system and contracting for related services. ROLL CALL: all Directors, aye. SO RESOLVED. CONSIDERATION OF AWARDING A CONTRACT FOR THE PURCHASE OF ENCODER RECEIVER TRANSMITTERS In response to the District's call for proposals for 576 encoder receiver transmitters, two bids were received, one from OrCom Systems in the amount of$66 per meter and the other from Software installed in the amount of$60.20 each. The amount of$42,000 was budgeted for this purchase. Director Maass moved, and Director Jones seconded, that the Board award the bid for 576 encoder receiver transmitters to Software Installed in the total amount of$34,675.20. ROLL CALL: all Directors, aye. SO MOVED. CONSIDERATION OF AWARDING A CONTRACT FOR THE PURCHASE OF ELECTRIC METERS Four bids were received in response to the District's call for proposals for 2,304 single phase meters with radio communication modules. The low bid, in the amount of $70 each, was submitted by WESCO and is considerably less than was anticipated by staff,• $213,000 was budgeted. 217196 Page3 i^ Director Maass moved, and Director Aguera seconded, that the Board award the bid for single phase meters with radio communication modules to WESCO in the total amount of$161,280. ROLL CALL: all Directors, aye. SO MOVED. CONSIDERATION OF RESOLUTIONS ADOPTING PERSONNEL POLICIES RELATED TO A POLICY REGARDING EQUAL EMPLOYMENT OPPORTUNITY, A POLICY AGAINST UNLAWFUL DISCRIMINATION AND HARASSMENT, A POLICY ADOPTING A DRUG-FREE WORK PLACE At a recent workshop, the Board discussed draft amendments to several personnel policies. The policy regarding equal employment opportunity implements the requirements of state and federal law. Director Maass moved, and Director Aguera seconded, that the Board adopt the equal employment opportunity policy. ROLL CALL: all Directors, aye. SO MOVED. The policy against unlawful discrimination and harassment is complicated,it contains a complaint procedure and there should be a meet and confer session with the Union before implementing the policy. Director Maass moved that the Board express its intent to adopt the policy against unlawful discrimination and harassment subject to the meet and confer process and directing the General Manager to meet and confer with IBEW, Local 1245. ROLL CALL: all Directors, aye. SO MOVED. The drug-free work place policy is not yet ready for Board consideration. CONSIDERATION OF A RESOLUTION ADOPTING A COORDINATED PROCUREMENT AGREEMENT AMONG NCPA MEMBERS The Board reviewed a proposal developed by NCPA to purchase poles through a joint effort. Participation would probably save money since poles would be purchased in greater volume and there is the opportunity to have poles warehoused by the supplier. There is also the potential to simplify the purchase order and invoicing procedure, thus cutting down on paperwork and overhead. The District would participate with other members in paying NCPA's costs to administer the program. Roseville, Lompoc, Lodi and Alameda have committed to participate in the program. The Chairman asked that staff make sure the District's bidding requirements will be met if it participates in NCPA's procurement plan and, if so, to bring the item back to the Board for action. MONTHLY TREASURER'S REPORT - APPROVAL OF DISBURSEMENTS - ACCEPTANCE AND APPROVAL OF MONTHLY REPORT Director Maass moved that the Board approve the disbursements and accept and approve the monthly Treasurer's report. Director Aguera seconded the motion. ROLL CALL:Aguera, Jones, Maass and Hemig, aye; Sutton, abstained. SO MOVED. CLOSED SESSION - CONFERENCE WITH LABOR NEGOTIATOR, PETER HOLZMEISTER, EMPLOYEE ORGANIZATION, LOCAL 1245, INTERNATIONAL BROTHERHOOD OF ELECTRICAL WORKERS, GOVERNMENT CODE SECTION 54957.6 The Board adjourned to closed session at 8:30 PM. 217196 Page4 RETURN TO PUBLIC SESSION The Board returned to public session at approximately 9:07 PM. There was no action taken or direction given as a result of closed session. ADJOURNMENT There being no further business before the Board, the meeting was adjourned at 9:08 PM. TRUCKEE DONNER PT C UTILITY I TRICT Q q J. Ron Hemi , P wide / Prepared by Susan M. Craig, Deputy District Clerk smc 2/7/96 Pages