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Home My WebLink About1996-04-03 Min - Board �•-. REGULAR MEETING April 3, 1996 In accordance with District Code Section 2 08 010 he TDPUD minutes are action only minutes All Board meetings are recorded on audio tapes which are preserved pg etually and made available for listening to any interested paL#y upon their request. The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 7.05 PM in the TDPUD Board Room by President Hemig. ROLL CALL: Directors Bob Jones, James Maass and Ron Hemig were present. Directors Joe Aguera and Patricia Sutton were absent. EMPLOYEES PRESENT.- Mary Chapman, Susan Craig, Peter Holzmeister and Kathy Neus were present. CONSULTANTS PRESENT. Consulting Engineer Keith Sauers; Attorneys Christina Bark and Steve Gross. OTHERS PRESENT. Don Wendin, Mr. and Mrs. Simons, Abby and Oliver Simons. PUBLIC INPUT Director Maass noted that the March 28 issue of the Sierra Sun ran an article regarding Recreation District fees. In that article among his other remarks, Town Councilman Drake states he feels consolidation of special districts should be pursued...a remark Mr. Maass found objectionable especially in light of the fact that the Town has been provided space in the PUD complex by the District. CONSIDERATION OF A REQUEST OF WENETTE VON FLUES SiMONS FOR THE DISTRICT TO SELL AN EASEMENT FOR ACCESS TO PROPERTY ON SOUTH RIVER STREET; POSSIBLE ACTION Wenette Von Fluee Simons wants access to her parcel(Parcel 25) on River Street by obtaining an easement across Parcel 26, owned by the District. The District wants to preserve the value of Parcel 26 and to retain current utility easements. The Board reviewed a map of the area, discussed the Town's proposed Downtown Specific Plan and considered several options. Director Maass moved that the Board direct staff to develop language for a non-exclusive temporary easement on the east side of Parcel 26 pending development of the extension of River Street at which time the easement would switch to the west side of the parcel and become permanent. The easement is also to contain language concerning the agreement to share maintenance costs of the easement. The motion was seconded by Director Jones. ROLL CALL: Aguera and Sutton, absent, all other Directors, aye. SO MOVED. GLENSHIRE DRIVE WELL PROJECT-CONSIDERATION OF CONTRACT CHANGE ORDER- CONSIDERATION OF RESOLUTION ACCEPTING THE PROJECT AND DIRECTING THE ,,.., FILING OF THE NOTICE OF COMPLETION-CONSIDERATION AND POSSIBLE APPROVAL OF A RESOLUTION APPROVING PLANS AND SPECIFICATIONS FOR THE GLENSHIRE DRIVE PUMP STATION AND ISSUING A CALL FOR BIDS 4/3/96 Pagel ell" Construction is complete on the Glenshire Drive Well,the hydrogeologist is confident that the well will be a good producer. Director Maass moved, and Director Jones seconded, that the Board approve Contract Change Order No. 1 submitted by Charles Sargent Irrigation, Inc. for a decrease of$267.50 in the contract amount. ROLL CALL: Aguera and Sutton, absent, all other Directors, aye. SO MOVED. Director Maass moved, and Director Jones seconded, that the Board adopt Resolution No. 9609 accepting the Glenshire Drive Well Project as complete and authorizing the filing of a Notice of Completion. ROLL CALL: Aguera and Sutton, absent; all other Directors, aye. SO RESOLVED. Director Maass moved that the Board adopt Resolution No. 9610 approving plans, specifications and contract documents and issuing a call for bids for the Glenshire Drive Well Pump Station, a component of the Safe Drinking Water Bond Law Program subject to review and approval by Counsel, seconded by Director Jones. ROLL CALL: Aguera and Sutton, absent, all other Directors, aye. SO RESOLVED. CONSIDERATION OF CASTING A BALLOT FOR ELECTION OF A SPECIAL DISTRICT REPRESENTATIVE ON THE NEVADA COUNTYLOCAL AGENCYFORMATION COMMISSION Director Maass moved that a unanimous ballot be cast in favor of Pat Sutton for special district representative to the Nevada County LAFCo; Director Jones seconded the motion. SO MOVED BY ACCLAMATION. CONSIDERATION OF A POSSIBLE AMENDMENT TO THE NEVADA COUNTY LAFCo SPECIAL DISTRICT REPRESENTATIVE SELECTION PROCESS After some discussion, Director Maass moved that staff be directed to forward a memo to LAFCo expressing interest in exploring alternatives to the special district representative selection process. Director Jones seconded the motion. ROLL CALL:Aguera and Sutton, absent,all other Directors, aye. SO MOVED. CONSIDERATION OF A RESOLUTION ADOPTING A REVISED FINANCE PROCEDURES POLICY AND REPEALING PORTIONS OF EXISTING POLICY Director Jones moved, and Director Maass seconded, that the Board adopt Resolution No. 9611 amending portions of Title 3, Finance and Accounting, of the TDPUD Code as amended. ROLL CALL: Jones, Maass and Hemig, aye; Aguera and Sutton, absent. SO RESOLVED. CONSIDERATION OFAN ORDINANCEAMENDING THE CUSTOMER DEPOSIT POLICYAND REPEALING PORTIONS OF EXISTING POLICY After review, Director Jones moved that the Board adopt Ordinance No. 9601 amending Section 5.01.040.1(B)and deleting Section 5.01.040.2 of the TDPUD Code;seconded by Director Maass. ROLL CALL: Aguera and Sutton, absent, all other Directors, aye. SO RESOLVED. CONSIDERATION OF AUTHORIZING STAFF TO MAKE TRANSFERS FROM THE FOLLOWING RESTRICTED FUNDS: FROM THE MARTIS WOODS ESTATES PREPAID CONNECTION FEES RESTRICTED FUND TO THE WATER FUND - FROM THE RESERVE FOR FUTURE METERS RESTRICTED FUND TO THE WATER FUND - FROM THE 1991 4/3/96 Page 2 CERTIFICATES OF PARTICIPATION ACQUISITION FUND TO THE WATER FUND - FROM THE WATER BUILDING RESTRICTED FUND TO THE WATER FUND Director Jones moved, and Director Maass seconded, that staff be authorized to make the following transfers: 1) $450 from the Mantis Woods Estates Prepaid Connection Fees Restricted Fund to the Water Fund, 2) $10,125 from the Reserve for Future Meters Restricted Fund to the Water Fund, 3) $76,370.71 from the 1991 Certificates of participation Acquisition Fund to the Water Fund;d)$63,585 from the Water Building Restricted Fund to the Water Fund. ROLL CALL: Aguera and Sutton, absent, all other Directors, aye. SO MOVED. CONSIDERATION OF BIDS FOR PURCHASE OF TRUCKS; POSSIBLE AWARD OF PURCHASE CONTRACT No bids were received on the two 314 ton four wheel drive pick-ups and only one bid was received on the four wheel drive service truck. That bid was from Altec and it was in order. Director Maass moved, and Director Jones seconded, that the Board award the bid for the service truck to Altec in the amount of$30,789 and authorize staff to negotiate for the purchase of the two 314 ton four wheel drive pick-ups. ROLL CALL:Aguera and Sutton, absent;all other Directors, aye. SO MOVED. CONSIDERATION AND POSSIBLE APPROVAL OF MINUTES OF JANUARY 3,JANUARY 17, MARCH 6 AND MARCH 20, 1996 Director Jones moved that the minutes of January 3, January 17, March 6 and March 10, 1996 be approved as corrected;seconded by Director Maass. ROLL CALL:Aguera and Sutton, absent; all other Directors, aye. SO MOVED. CLOSED SESSION Conference with labor negotiator, Peter Holzmeister, employee organization, Local 1245, International Brotherhood of Electrical Workers, Government Code Section 54957.6 Conference with labor negotiator, Peter Holzmeister; unrepresented employee Water Superintendent, Government Code Section 54957.6 The Board adjourned to closed session at 8:15 PM. RETURN TO PUBLIC SESSION The Board returned to public session at 9:10 PM. There was no action taken or direction given as a result of closed session. ADJOURNMENT There being no further business before the Board, the meeting was adjourned at 9:11 PM. TRUCKEE D NER PUB=TILITYDISTRICT n Hemig, President 4/3/96 Page 3 Prepared b . Susan M. Craig, Deputy District Clerk Smc 4/3/96 Page 4