Loading...
HomeMy WebLinkAbout1996-04-17 Min - Board REGULAR MEETING April 17, 1996 In accordance with District Code Section 2.0&010. the TDPUD minutes are action Qn1v minutes. All Board meetings are recorded on audio tapes which are preserved perpetually and made available for listening to any interested arty upon their request. The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 7.09 PM in the TDPUD Board Room by President Hemig. ROLL CALL: Directors Joe Aguera, Bob Jones, James Maass, Patricia Sutton and Ron Hemig were present. EMPLOYEES PRESENT.' Mary Chapman, Susan Craig, Steve Hollabaugh, Peter Holzmeister and Bob Quinn. CONSULTANTS PRESENT: Attorneys Christina Bark and Steve Gross, Consulting Engineer Keith Sauers. OTHERS PRESENT. Howard Rosamond representing Manuel Brothers, Inc.;Rick Blumenfeld of Arthur Andersen & Company, Kathy Pooler of Rollins Hudig Hall. PUBLIC INPUT There was no public input. PIPELINE REPLACEMENT PROJECT FOR 1996 - CONSIDERATION OF BIDS - POSSIBLE AWARD OF CONTRACT-CONSIDERATION OFA RESOLUTION ESTABLISHING FINANCING FOR THE PROJECT Six bids for construction of the Donner Trails and Tahoe Donner Pipeline Project were received; three were under the Engineer's estimate and three were over. A spreadsheet was provided for review. The low bidder, Manuel Brothers, Inc. of Grass Valley, has been in business for approximately 20 years. They worked with S&R Snow Removal&Excavation, Inc. of Truckee in preparing their bid. S&R will not be a subcontractor; Manuel Brothers will be employing S&R's employees and renting their equipment. The low bid is responsive to the contract requirements and the contractor's license is current and active. Since the low bid is under the amount of funds allocated for construction plus contingency, the Engineer is not recommending deletion of any work through selection of deductive alternates. Mr. Rosamond, representing S&R, was present in the audience and answered questions posed by the Board. �,. The Manager presented an analysis of new water debt. The Board discussed the various restricted funds from which funds could be borrowed to pay the costs of the 1996 Pipeline Replacement Project, establishing the tenns of an interfund loan and a payback schedule. 4/17196 Page 1 After some discussion, Director Jones moved that the Board adopt Resolution No. 9612 establishing the 1996 Water System Improvement Project Fund, authorizing transfers from existing restricted accounts and establishing the terms of an interfund loan and payback schedule. The fund shalt be established by transferring to it from existing District restricted accounts the following amounts: a) Electric Building Fund, $900,000, b) Storm Damage Fund, $148,000, c) Reserve for Future Meters Fund, $300,000, d) Water Building Fund, $500,000. The motion was seconded by Director Aguera. ROLL CALL Aguera, Jones, Maass, Sutton and Hemig, aye. SO RESOLVED. Director Maass moved, and Director Aguera seconded, that the Board award the construction contract for the 1996 Pipeline Replacement Project-Donner Trails and Tahoe Donner, Phase 3, to Manuel Brothers, Inc. of Grass Valley in the amount of $1,476,939.34. ROLL CALL: all Directors, aye. SO MOVED. CONSIDERATION OF RENEWING THE DISTRICT'S GENERAL LIABILITY AND PROPERTY INSURANCE PACKAGE FOR 1996/1997 The Board reviewed the insurance renewal proposal with Kathy Pooler, representative from Rollins Hudig Hall of Northern California. The total renewal premium without any changes in deductibles is $238,668. Additional options such as limited pollution and environmental impairment coverage were discussed. Ms. Pooler was asked to provide the Board with multiple options with respect to environmental impairment coverage for consideration next year. Director Maass moved that the Board renew the property and liability insurance as proposed by Rollins Hudig Hall of Northern California in the amount of$238,668 plus C1GA charges, which includes EMF liability; further, the Board authorized an additional premium in the amount of $2,850 for limited pollution coverage. The motion was seconded by DirectorAguera. ROLL CALL: all Directors, aye. SO MOVED. MONTHLY TREASURER'S REPORT- APPROVAL OF DISBURSEMENTS - ACCEPTANCE AND APPROVAL OF MONTHLY REPORT The Board was presented with the Treasurer's Report for the month ended February 29, 1996. After review, Director Maass moved that the Board approve the disbursements and accept and approve the monthly report. The motion was seconded by Director Jones. ROLL CALL: all Directors, aye, with the exception of Director Sutton, who voted no. SO MOVED. DISCUSSION OF APPA ANNUAL MEETING IN ATLANTA, GEORGIA The American Public Power Association annual meeting is scheduled for June 14 through 19 in Atlanta. The meeting focuses on many of the issues the District is currently involved with. The cost per person to attend is $1,980. Directors were encouraged to register for the meeting if possible. There is a standing policy authorizing attendance by Directors at this meeting, so no action is required with respect to interested Board members. Director Maass moved, and Director Sutton seconded, that the Board authorize the General Manager to attend the APPA annual meeting in Atlanta at an estimated cost of$1,980. ROLL CALL: all Directors, aye. SO MOVED. 4/17/96 Page 2 WORKSHOP ITEMS Review of draft audit of the 1995 financial reports Rick Blumenfeld of Arthur Anderson made a brief presentation regarding the draft audit report prepared by his firm. He stated that the audit letter is unqualified and that the report shows the District had a very successful year from the financial point of view. Several questions and comments were posed by the Directors. Some modifications will be made and the audit report will be listed at the May 1 Board meeting agenda for formal acceptance. Review and discussion of the status of timber harvest at the McGlashan property The General manager made a report on the status of the timber harvest operation planned for the McGlashan property. It was the consensus of the Directors that the Board wishes to move forward with the plan and the General Manager was asked to list this matter for formal consideration by the Board at the May 1 meeting. Discussion of facilities fee policies and procedures The General manager made a brief presentation of the status of update to the water master plan and water facilities fees. He described what the Board discussed during its first workshop on facilities fees and noted the intent to move forward from that point. There was a lengthy discussion regarding the commitments made to developers in past years and whether it is legal /^ or proper to now charge facilities fees in subdivisions where the developer constructed water system facilities at the time the subdivision was accepted by the District. No consensus was reached and the discussion will continue at a future workshop. Monthly staff reports The department head monthly staff reports were reviewed. CLOSED SESSION Conference with labor negotiator, Peter Holzmeister, employee organization, local 1245, International Brotherhood of Electrical Workers, Government Code Section 54957.6 The Board adjourned to closed session for a conference with labor negotiator, Peter Holzmeister. RETURN TO PUBLIC SESSION There was no action to report at the conclusion of the closed session ADJOURNMENT There being no further business before the Board, the meeting was adjourned at 12:01 AM. �,. TRUCK DON R PUBLIC TIUTY DISTRICT J. R mig, President 4/17/96 Page 3 Susan M. Craig, Deputy Distri Clerk Smc 4/17/96 Page 4