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HomeMy WebLinkAbout1996-05-01 Min - Board REGULAR MEETING �. May 1, 1996 In accordance with District Code Section 2 08 010 the TDPUD minutes are action only minutes All Board meetings are recorded on audio toes which are preserved pe etually and made available for listening to any interested pa*yAon their request The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 7.05 PM in the TDPUD Board Room by President Hemig. ROLL CALL: Directors Bob Jones, James Maass, Patricia Sutton and Ron Hemig were present. Director Joe Aguera was expected. EMPLOYEES PRESENT. Mary Chapman, Susan Craig, Steve Hollabaugh, Peter Holzmeister and Bob Quinn. CONSULTANTS PRESENT. Counsel Christina Bark. OTHERS PRESENT. There were no others present in the audience. PUBLIC INPUT There was no public input. CONSIDERATION OF SALE OF AN ACCESS EASEMENT ACROSS DISTRICT OWNED PROPERTY LOCATED ON SOUTH RIVER STREET TO WENETTE VON FLUEE SIMONS All issues relating to this item have not yet been resolved, therefore, the matter was put over to the next regular meeting. SOUTHSIDE WELL NO. 2 REHABILITATION PROJECT- CONSIDERATION OF A CONTRACT CHANGE ORDER- CONSIDERATION OF A RESOLUTION ACCEPTING THE PROJECT AND AUTHORIZING THE FILING OF A NOTICE OF COMPLETION Director Aguera arrived at 7.07 PM. Work has been completed on the rehabilitation of Southside Well No. 2, it meets the specified performance criteria. Schott construction has presented Contract Change Order No. 3 for an increase of$960.67 and a time extension of 147 days. The change order includes an increase in the contract amount for extra work involving an additional connection to the existing booster pump station pipeline system and a deduction for emergency repair work done by the District. Director Jones moved, and Director Sutton seconded, that the Board approve Contract Change Order No. 3 submitted by Schott Construction on the Southside Well No. 2 Rehabilitation Project in the amount of$960.67 and a time extension of 147 days. ROLL CALL: all Directors, aye. SO MOVED. Director Jones moved that the Board adopt Resolution NO. 9613 accepting the Southside Well No. 5/l/96 Pagel 1 2 rehabilitation project as complete and directing the filing of the Notice of Completion; seconded by Director Sutton. ROLL CALL:Aguera, Jones, Maass, Sutton and Hemig, aye. SO RESOLVED. Regarding Southside Well No. 1, which experiences bacterial contamination regularly, there are several possibilities. The Truckee Donner Recreation and Park District may want to use the non- potable water for irrigation at a reduced water rate. A second possible use for the well is as a water truck filling station. Both options may be viable. There was discussion and the Board indicated its interest in studying the options available. Director Maass moved that the Board direct the Manager to work with Sauers Engineering to develop various options for use of Southside Well No. 1 for consideration at a future meeting. The motion was seconded by Director Sutton. ROLL CALL: all Directors, aye. SO MOVED. CONSIDERATION OF APPROVING A TIMBER HARVEST PROJECT AT THE McGLASHAN SPRINGS PROPERTY The Board has previously discussed plans to remove trees from the McG/ashan Springs property. Some of the trees were burned in a fire two summers ago, others are diseased by beetles. The forest on the property has grown thick over the years and would grow healthier if it were thinned. Steve Andrews of the CHY Company has been worming on the timber operation with District staff. Director Jones moved, and Director Maass seconded, that the Board approve the CHY Company proposal dated April 26, 1996 and authorize staff to proceed with the steps necessary to bring firm contract proposals back to the Board for consideration. ROLL CALL: all Directors, aye. SO MOVED. The following steps will be performed. a) Completion of timber harvest plan, b) Noticing the plan to neighboring property owners, the California Department of Forestry and public notice in the Sierra Sun, c) Marking the trees for CDF inspection, d) Circulation of a prospectus and receipt of proposals from loggers, e) Solicitation and receipt of bids to purchase the logs from mills. CONSIDERATION OF ACCEPTING THE AUDIT OF THE 1995 FINANCIAL STATEMENTS OF THE DISTRICT The Board briefly reviewed the changes between the draft audit report and the final audit. Thereafter, Director Maass moved that the Board accept the final audit report for 1995 as prepared byArthurAndersen LLP;seconded by Director Jones. ROLL CALL:all Directors, aye. SO MOVED. CONSIDERATION OF CONSOLIDATING THE DISTRICT ELECTION WITH THE PLACER AND NEVADA COUNTY GENERAL ELECTIONS Director Maass moved that the Board adopt Resolution No. 9614 noticing a special district election and specifying election order for Nevada County as amended;seconded by DirectorAguera. ROLL CALL: all Directors, aye. SO RESOLVED. Director Maass moved that the Board adopt Resolution NO. 9615 noticing a special district election and specifying election order for Placer County as amended, seconded by Director Aguera. ROLL CALL: all Directors, aye. SO RESOLVED. CONSIDERATION OF DRAFT AMENDMENTS TO TITLE 7 OF THE ELECTRIC SERVICE 5/1196 Page 2 1 POLICY The Electrical Superintendent reviewed and explained the proposed changes to Title 7, the electric service policy, with the Board. After discussion, Director Maass moved, and Director Jones seconded, that the Board approve the changes to Title 7, Electric Service Policy, as proposed. ROLL CALL: all Directors, aye. SO MOVED. CONSIDERATION OF AUTHORIZING THE INSTALLATION OF UNDERGROUND ELECTRIC SYSTEM CONDUIT WITH THE SOUTHWEST GAS PROJECT Southwest Gas is excavating throughout the PUD service area. Joint trenching and installation of PUD conduit at the same time gas pipe is laid would cut District costs significantly. The Electrical Superintendent is recommending a joint venture in the following areas at this time: 1) Glenshire Road to Truckee River bridge at a total cost of$80,000, 2) Airport Road to the airport terminal, $9,300, 3) Alder Creek Road Schussing to Highway 89 North, $57,900, 4) Truckee River bridge crossing downtown, $16,830. Director Maass moved, and Director Jones seconded, that the Board authorize District staff to enter into a joint trench agreement with Southwest Gas at the locations listed in Bob Quinn's report dated April 29, 1996. ROLL CALL: all Directors, aye. SO MOVED. Director Maass moved, and Director Aguera seconded, that the Board adopt Resolution No. 9616 directing that competitive bidding be dispensed with in connection with the District's construction of underground electric lines in conjunction with a joint trenching agreement with Southwest Gas. ROLL CALL: all Directors, aye. SO RESOLVED. CONSIDERATION OF PROPOSALS FOR AN ELECTRIC SCADA SYSTEM This item was continued to the next regular meeting. CORRESPONDENCE - LETTER DATED APRIL 10, 1996 FROM SR JONES, EXECUTIVE DIRECTOR OF NEVADA COUNTY LAFCO The District recently paid an invoice submitted by Nevada County LAFCo for charges incurred in processing the Gooseneck Ranch annexation. Payment of a portion of the invoice was withheld because the Board believed it was inappropriate. The Board reviewed SR Jones'response to the District's partial payment and asked Counsel to check into the legitimacy of the remaining LAFCo charges and determine if the District is obligated to pay. CONSIDERATION OF MINUTES OF THE REGULAR MEETING OF APRIL 17, 1996;POSSIBLE ACTION Director Maass moved, and Director Jones seconded, that the Board approve the minutes of April 17, 1996 as presented. ROLL CALL: all Directors, aye. SO MOVED. CLOSED SESSION The Board adjourned to closed session at approximately 7.57 PM 5/1/96 Page 3 1 Conference with legal counsel, pending litigation, Government Code Section 54956.9(a), claim of Carole Prelsach Conference with labor negotiator, Peter Holzmeister, employee organization, Local 1245, International Brotherhood of Electrical Workers, Government Code Section 54957.6 RETURN TO OPEN SESSION The Board returned to public session at 8:20 PM. There was no action taken or direction given as a result of closed session. ADJOURNMENT There being no further business before the Board, the meeting was adjourned at 8:21 PM. TRU EE MUB DISTRICT R Hemig, Presid Prepared by Susan M. ra Depu ig, ty District Clerk smc 5/1/96 Page 4