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Home My WebLink About1996-06-05 Min - Board REGULAR MEETING June 5, 1996 In accordance with District Code Section 2 08 010 the TDPUD minutes are action only minutes All Board meetings are recorded on audio tapes which are preserved 12tWetually and made available for listening to any interested Daily upon their request Unfortunately= the recording equipment malfunctioned so there is no tape of this meeting. The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 7.03 PM in the TDPUD Board Room by President Hemig. ROLL CALL: Directors Joe Aguera, Bob Jones, James Maass, Patricia Sutton and Ron Hemig were present.. EMPLOYEES PRESENT. Susan Craig, Steve Hollabaugh, Peter Holzmeister and Bob Quinn. CONSULTANTS PRESENT. Attomeys Christina Bark and Steve Gross, Consulting Engineer Keith Sauers. OTHERS PRESENT.• Roger diFate and Tim O'Toole. PUBLIC INPUT There was no public input. CONSIDERATION OF PROPOSALS FOR PURCHASE OF ELECTRIC SCADA SYSTEM In order for the District to move forward and secure a low cost wholesale power supply within the deregulated electric utility market, it is critical to have an electric SCADA system in place to enable easy communication with the NCPA dispatch center. $200,000 was budgeted for this purpose and the Board dispensed with competitive bidding and authorized staff to advertise for proposals from interested SCADA vendors. Five proposals for the SCADA system were received on April 2, 1996. The top two proposals were from Ilex Systems and Quindar Products. These two systems were thoroughly investigated and representatives of the companies were interviewed by the District's Electrical Engineer and an evaluation committee consisting of TDPUD staff and the Northern California Power Agency. input was received from District management and other SCADA professionals. Based upon this information, Mr. Hollabaugh has determined that the Quindar Products Ltd. Proposal with support from NCPA best meets all the technical and contractual requirements of the District now and in the future. He recommends staff negotiate a contract with Quindar Products. Roger diFate and Tim O'Toole of Ilex Systems, Inc. Of Milpitas, California were present at the meeting to formally protest the award of the SCADA system to Quindar Products. The June 5, 1996 letter written by Marc David Freed, attorney representing Ilex Systems, was read into the record (copy attached). Mr. diFate indicated legal action is an option ilex will consider if award is made to Quindar. °'�► After some discussion, Director Maass moved that the Board amend the agenda to include a closed session item to discuss this potential litigation with legal counsel in accordance with Section 6/5/96 Pagel t 54956.9 of the Government Code. The motion was seconded by Director Jones. ROLL CALL: all ., Directors, aye, with the exception of Director Sutton who voted no. SO MOVED. CLOSED SESSION The meeting was adjourned to closed session at 7.45 PM to discuss possible litigation brought by Ilex Systems. RETURN TO PUBLIC SESSION The Board returned to public session at approximately 8:20 PM. President Hemig related the Board's findings: formal, competitive bidding for acquisition of a SCADA system for the electric facilities was dispensed with in accordance with provisions of Resolution No. 9606 adopted by the Board on February 7, 1996. Staff was authorized to purchase the SCADA system and related services as outlined in the resolution after negotiating with the top proposers. The Board further found that there is no conflict of interest with the services provided to the District by the Northern California Power Agency. Director Maass moved, and Director Aguera seconded that the Board accept the proposal from Quindar Products Ltd. In the amount of$150,197 for an electric SCADA system; that the Cooper control material be purchased directly from Cooper Power Systems in the amount of$41,684; and that the District enter into a member services agreement with NCPA for time and materials for the field installation and master system training required for the SCADA system in the approximate amount of$11,000. ROLL CALL:Aguera, Jones, Maass and Hemig, aye, Sutton, no. SO MOVED. CONSIDERATION OF A CONTRACT CHANGE ORDER RELATING TO THE HIRSCHDALE WATER TREATMENT PLANT PROJECT Contract Change Order No. 2 covers necessary modifications to the electrical system for the Hirschdale Water Treatment Plant Project. After some discussion, motion was duly made and seconded that the Board approve Contract Change Order No. 2 in the amount of$2,300 submitted by Schott Construction for the Hirschdale Water Treatment Plant Project. ROLL CALL:Aguera, Jones, Maass and Hemig, aye; Sutton, no. SO MOVED. CONSIDERATION OF A CONTRACT CHANGE ORDER RELATING TO THE GATEWAY STORAGE TANK PROJECT Contract Change Order No. 4 is for an increase in the amount of$3,634 and a time extension of 76 days to give the contractor until August 15, 1996 to complete the project. Due to the construction of the retaining wall, which was not anticipated in the original contract, tank construction was not completed in time to allow coating prior to unfavorable fall weather conditions. Also, coating and fuel costs have increased. Motion was made and seconded to approve Contract Change Order No. 4 submitted by RDC, Inc. For an increase of$3,634 and a time extension of 76 days on the Gateway Storage Tank Project. ROLL CALL:Aguera, Jones, Maass and Hemig, aye; Sutton, no. SO MOVED. 6/5196 Page 2 1 CONSIDERATION OF BIDS FOR PURCHASE OF WIRE, CABLE AND TRANSFORMERS The District needs to have wire, cable and transformers on hand during the construction season to serve new customers and to make planned system improvements. Staff secured competitive bids, reviewed them and is recommending award to the low bidders. Motion was made and seconded to award Schedules A and B to Okonite for wire and cable. ROLL CALL: all Directors, aye, with the exception of Director Sutton, who voted no. SO MOVED. Motion was made and seconded to award Schedules D, E, F, H, l and J to Westem States for wire and cable. ROLL CALL: all Directors, aye, with the exception of Director Sutton, who voted no. SO MOVED. Since no bid was received for Schedule G, motion was made and seconded to authorize staff to negotiate the purchase of that cable. ROLL CALL: all Directors, aye, with the exception of Director Sutton, who voted no. SO MOVED. Motion was made and seconded to award Schedule A for transformers to WESCO Distributing. ROLL CALL: all Directors, aye, with the exception of Director Sutton, who voted no. SO MOVED. Motion was made and seconded to award Schedules B, C and D for transformers to Western States Electric, manufacturer Cooper Power Systems. ROLL CALL: all Directors, aye, with the exception of Director Sutton, who voted no. SO MOVED. Motion was made and seconded to award Schedules E and F for transformers to Western States Electric, manufacturer Pauwels. ROLL CALL: all Directors, aye, with the exception of Director Sutton, who voted no. SO MOVED. CONSIDERATION OF CASTING A BALLOT FOR SPECIAL DISTRICT REPRESENTATIVE TO THE NEVADA COUNTY LOCAL AGENCY FORMATION COMMITTEE The election for a special district representative on Nevada County LAFCo resulted in a tie between TDPUD Director Pat Sutton and Fred Hoffler, Board member of the Forty-Niner Fire Protection District. To resolve the tie vote, there is now a run-off election. Motion was made and seconded that the Board cast a ballot for Pat Sutton to serve as special district representative to Nevada County LAFCo. ROLL CALL: all Directors, aye. SO MOVED. CONSIDERATION OF RESOLUTIONS RELATING TO STANDBY - RESOLUTION IMPLEMENTING AND FIXING ELECTRIC STANDBY CHARGES FOR THE FISCAL YEAR 1996- 97-RESOLUTION FIXING AND PLACING ELECTRIC STANDBY CHARGES ON DISTRICT TAX ROLL FOR COLLECTION BY THE COUNTIES OF PLACER AND NEVADA - RESOLUTION IMPLEMENTING AND FIXING WATER STANDBY CHARGES FOR THE FISCAL YEAR 1996-97 - RESOLUTION FIXING AND PLACING WATER STANDBY CHARGES ON DISTRICT TAX ROLL FOR COLLECTION BY THE COUNTIES OF PLACER AND NEVADA Motion was made and seconded that the Board adopt Resolution No. 9617 implementing and fixing electric standby charges for the fiscal year 1996-97. ROLL CALL: all Directors, aye. SO RESOLVED. 6/5/96 Page 3 _ t Motion was made and seconded that the Board adopt Resolution No. 9618 fixing and placing electric standby charges on District tax roll for collection by the Counties of Placer and Nevada. ROLL CALL: all Directors, aye. SO RESOLVED. Motion was made and seconded that the Board adopt Resolution No. 9619 implementing and fixing water standby charges for the fiscal year 1996-97. ROLL CALL:all Directors, aye. SO RESOLVED. Motion was made and seconded that the Board adopt Resolution No. 9620 fixing and placing water standby charges on District tax roll for collection by the Counties of Placer and Nevada. ROLL CALL: all Directors, aye. SO RESOLVED. CONSIDERATION OF WENETTE SIMONS'REQUEST TO PURCHASE AN EASEMENT FOR ACCESS TO PROPERTY ON SOUTH RIVER STREET There was a question relating to the legal description of the easement for access to property on South River Street; therefore, action on the matter was postponed. CONSIDERATION OF QUITCLAIM DEED CLEARING UP AN INCONSISTENCY WITH THE GATEWAY TANK PROPERTY ACQUISITION This item was postponed to allow time for review of the terms relating to resolution of the inconsistency with the Gateway tank property acquisition. CORRESPONDENCE- TOWN OF TRUCKEE LETTER DATED 518196 RE HWY 267 BYPASS A copy of the letter from the Town noting that funding for the bypass project has been approved by the California Transportation Commission and thanking the District for its support is attached. CONSIDERATION OF MINUTES OF MAY 1 AND 15, 1996;POSSIBLE APPROVAL Motion was made and seconded that the minutes of May 1 and 15, 1996 be approved as presented. ROLL CALL: all Directors, aye. SO MOVED. MONTHLY TREASURER'S REPORT-APPROVAL OF DISBURSEMENTS-ACCEPTANCE AND APPROVAL OF MONTHLY REPORT Motion was made and seconded that the Board approve the disbursements and accept and approve the Treasurer's report for the month ended April 30, 1996, copy attached. ROLL CALL: all Directors, aye; Sutton, abstain. SO MOVED. CLOSED SESSION Conference with legal counsel, existing litigation, Wood v. AmeriGas et al and related actions in accordance with Government Code Section 54956.9(a) The Board did not adjourn to closed session to discuss this matter. ADJOURNMENT There being no further business before the Board, the meeting was adjourned at approximately 6/5/96 Page 4 L 9:35 PM. TRUC E DON R PUBLIC UTILITY DISTRICT J g, Pres"dent Susan A Craig, Deputy District C Smc 6/5/96 Page 5