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HomeMy WebLinkAbout1996-06-01 Min - Board Truckee Donner Public Utility District Board of Directors Joseph R.Aguera J.Ronald Hemig Business Office Planning Services Robert A.Jones (916)587-3896 (916)587-3944 FAX(916)587-5056 James A.Maass Patricia S.Sutton General Manager Peter L. Holzmeister ADMINISTRATIVE SERVICES: June, 1996 STAFF REPORT Submitted by Mary Chapman, July 11, 1996 CUSTOMER SERVICE: The customer service staff remains very busy processing service transfers, connects and disconnects. Also, we have just received five pages of service transfers for this year's ski rentals from one of the property rental agencies. This is a lot earlier than usual. NEW CONSTRUCTION: The staff has been very busy processing requests for new services and sending the USA's to the crews. During June, the electric crew was given 301 USA's and the water crew was given 286 USA's to check out. i We have received a total of 107 new service applications through June, 1996. The electric crew has installed 134 new services (60 underground services, 64 temporary power pole connections, and 10 permanent original overhead services); they have also transferred 56 services from temporary to permanent service. The water department has installed 73 new services and upgraded 62 existing services. BILLING: Billing is current. We have been using the bar coding feature for two months. Prior to the new postal regulations, we were saving approximately$100.00 per month. Under the new regulations, we expect to save approximately $325.00 per month or$3,900.00 per year. ACCOUNTING: Accounts payable and payroll are current. We are currently working on the June financial reports. Peter and I are planning to make a mid-year financial presentation at the August 21 board workshop. STANDBY: Sue is in the process of finalizing the standby charges for the 1996-97 tax year. Post Office Box 309 • 11570 Donner Pass Road • Truckee, California 96160 COMPUTER OPERATIONS: This weekend a representative from Orcom will be here to upgrade our AS400 operating system. We are also in the process of inventorying our personal computer software, developing a software policy, upgrading PC memory and software applications for several computers. FINANCE: I have been in touch with Municipal Services Group regarding the possible financing of the SCADA system and the knuckle boom truck. Municipal Services Group is the finance company with whom we entered into a master lease agreement in 1993 to finance trucks, upstairs furniture and the AS400 computer system. Their proposed interest rates and terms are included in the board packet for further discussion. 0696MOLY.RPT i JUKE STAFF REPORT SUPPORT SERVICES - KATHY NEUS PURCHASING AND WAREHOUSING 1. Staff continues to deliver material to job sites for both the water and electric crews. 2. The bids were opened and Pacific Utility Equipment was the low bid for the new knuckle boom truck. The order was placed. 3. With the pipeline replacement in Tahoe Donner, fire hydrants have been in high demand. Service material has also been a quick mover on the same project. 4. Joe had been working with the water planner on new specs for 4 1/2 foot bury hydrants. tool, METER READERS 1. In the month of June, there were 72 meter change outs where the new AMR meters were installed. Also routes 780 and 785 located at Donner Lake were changed out completely to the AMR meters. These two routes are probably the most estimated routes in the District. The meter readers have a schedule of routes that are to be changed out before winter. There are an estimated 800 to 1000 AMR meters already installed. 2. With all the change outs for the month the meter readers have stayed current in their readings. There were 8587 meters read for the month with 220 service reports and 190 48/hour/1013 completed. Joe assisted with service reports during the meter change outs. VEHICLE MAINTENANCE 1. The Highway Patrol was back in June to do a Base Inspection check. Tom has been doing a great job, the District passed again with flying colors. 2. Tom had evaluated the bids for the knuckle boom truck to see if the bids met the vehicle specifications. 3. There were 15 service / inspections, four Bits were completed along with four monthy aerial inspections. BUILDING AND GROUNDS MAINTENANCE 1. It has been a quiet month in the building. Not much more than light bulbs here and there. Steve Wallace has been trying to get the weeds in the yard to manageable condition. f TRUCKEE DONNER PUBLIC UTILITY DISTRICT PLANNING DIRECTOR ACTIVITIES JUNE, 1996 Note: Since most of these projects are ongoing, Staff continues to report the basic information and highlights the activities that have occurred during the reporting month. When a project or activity is completed it is reported, then deleted from this report. Strategic Planning/District $Savings Business Customer Communications- Staff is developing a Key Account Management Program proposal designed to foster a positive, open line of communication with our largest customers and determine how they feel about TDPUD's service and how they see working with TDPUD in the future. After completion and approval of the proposal, discussions with our largest customers will take place, planned for Fall & Winter. TDPUD Competition Plan- Staff is planning to prepare a report about the different utility issues we are currently being challenged by. The report will include a discussion of the different approaches TDPUD can take to meet these challenges as well as an analysis and recommendations to respond to competition. This comprehensive report is being postponed until the evaluation results of the GSHP pilot, the large Business Customer meetings and other competition related projects and issues are available. Energy/Water Showcase Program- HDR Engineering, Inc. has prepared and submitted a report to TDPUD Staff that identifies cost-saving energy-efficiency water system improvement options available to TDPUD. TDPUD Staff and Sauees Engineering has reviewed this document and provided comments to HDR. After the final document is completed TDPUD can decide which options may be worth implementing based on their cost-effectiveness to the District. Conservation/DSM/Economic Development Ground Source Heat Pump Pilot Site Activity- Nine GSHP pilot site units are currently in operation. A tenth site is being planned for completion in August in Glenshire. This will culminate the pilot site installations. Staff organized and participated in a Truckee Community GSHP Steering Committee meeting held June 26. Truckee Community GSHP Pilot Project- Davis Energy Group was selected to conduct the GSHP pilot research in Truckee and Sacramento. The monitoring activities are expected to begin Fall, 1996. Staff has been working with DEG to prepare the TDPUD pilot monitoring plan. The grant-funded research activities including the findings will be completed by April of 1997. CA GEO-Heat Pump Show- TDPUD and Sierra-Pacific Power Company Staff are currently planning a California Ground Source Heat Pump Show in North Lake �^ Tahoe October 19-20. The Show will educate consumers and building professionals on the technology. The Show will include many GSHP industry exhibitors. {,.., GSHP Bulk Purchase & Installation Program- I am working with Truckee consumers to plan and implement a bulk purchase & installation program for home and business owners interested in installing ground source heat pumps at a reduced cost. I will be looking for between 15 and 25 homeowners interested in installing GSHPs this Fall or by next Fall, 1997. The program will reduce costs in every aspect of a GSHP System. I estimate that we can reduce costs for the consumer through this program between 25-50%, making GSHPs even more competitive. The first meeting with Truckee consumers is planned for Tuesday, July 2, 6:30-8:30 p.m. in the TDPUD Board Room. TDPUD GSHP Cost Study- I have arranged at Kathy's request a study to determine the cost of installing GSHPs into the TDPUD building for heating and cooling. The study is being conducted by Sierra Air in Reno and WaterFumace International, a major GSHP manufacturer. The study will be completed by the end of July. CFIA Demonstration Project- Staff has been in contact with Professor Samuel Sami of Moneton University in Canada regarding his testing of a Combined Cycle Fully Integrated Air/Air Heat Pump(CFIA). Tests so far have shown that it has comparable performance benefits of GSHPs without the cost of a ground loop. Staff has developed a CFIA mini-pilot draft proposal and a draft confidentiality agreement. These documents are currently being reviewed. �-► GSHPMater Heater Promotion- Staff is working toward getting the Truckee GSHP pilot monitoring program in place so that we will have data available to perform an analysis of the benefits and costs of using GSHPs in Truckee. The results of this study will be used to determine GSHP's role in TDPUD's Strategic Plan. A draft proposal has been developed to promote the benefits of high efficiency electric water heating to TDPUD customers. Energy Surveys/High Bill Assistance- Staff completed 0 commercial and 2 residential energy survey(s) this month. Staff also responded on-site to 3 "high" bill complaints. Business & Energy Efficiency Partnership- The incorporation of energy and water efficiency measures are expected to be retrofitted into the Chamber building by Summer, 1995. Currently about 75% of these measures are installed. Silvertip and Rare Earth Landscaping contractors are currently implementing the low-water use landscape plan. Staff is currently working on a self-guided tour brochure of energy and water efficiency measures for the Chamber building. An Open House for the new Chamber facility and the Business & Energy Efficiency Partnership is being planned for October 8, 1996. Communications/Public Relations/Education Newsletter- The Summer Current Issues newsletter is currently being planned. Topics may include: Chamber Open House, GSHP Bulk Purchase & Installation Program, GEO-Heat Pump Show, Automated Meter Reading, other, �-. Critical Issues Communication- Staff will be meeting with several different marketing and advertising agencies to discuss their ideas on implementing a critical issues communication program for TDPUD. The meetings are scheduled for July 17, 19. Community Calendar- TDPUD Staff has met with Tahoe-Truckee USD representatives to discuss the development of a community calendar. The calendar is almost ready for publication and they are currently soliciting sponsors for each of the 17 months. Staff has reserved May and October to promote Water Awareness Week and Public Power Week. Community/Statewide Involvement Chamber of Commerce Economic Development Committee- Working with other businesses in reviewing: the Downtown Specific Plan, an Incubator/Business Park Feasibility Study, ect. Staff attended the June 18 EDC meeting. Tahoe-Forest Hospital Healthly City Committee- Working with other agencies and community groups in the development of a Healthly City Plan for Truckee. The June meeting was cancelled. A survey has been mailed to local organizations to determine what other area groups are working on related to "healthy city" issues. Town of Truckee Air Quality Management Plan Advisory Committee- Staff is currently working with other interested parties and agency representatives in reviewing a draft -,. report on Truckee's AQMP prepared by the Northern-Sierra AQMD in conjunction with the Town of Truckee. Staff attended the June 11 and June 25 meetings. The end result of the Committee's efforts will be to recommend mitigation efforts to reduce PM 10(particulate matter <10 microns) in Truckee. The two main causes of PM 10 in Truckee are road sand dust and burned particulate matter from wood burning. Northern California Power Agency Member Services Task Force- Staff participated in the June 12 NCPA Member Services Task Force conference call. California Municipal Utilities Association Committee on Energy Efficiency- Working with other public utilities statewide and a consultant on a Model Energy Services/ Competition Program Guidebook. This document contains a description of many of the strategies utilities are using to respond to a changing, more competitive electric utility environment. Programs are designed to increase customer satisfaction and result in customer retention. The Guidebook is currently in final draft form and expected to be completed by July, 1996. Staff attended the CMUA Energy Efficiency and other CMUA Committee meetings in Sacramento June 27, 28. CEC California Ground Source Heat Pump Collaborative- Staff participates in quarterly meetings of the California Energy Commission's GSHP Collaborative. The Collaborative was formed to oversee the development and promotion of the GSHP industry in California. The Geothermal Resources Association out of Davis, CA P", has applied for about $500,000 of grant assistance to implement a statewide GSHP contractor training program. The GRA has asked TDPUD to participate as a eol , co-applicant for $159,337 from the CEC Geothermal Funding program. TDPUD has agreed to participate as a co-applicant and will receive many benefits for participating. The focus of the proposal is to strengthen the infrastructure of the GSHP industry in California by developing GSHP training for HVAC, plumbing, drilling, excavating and other contractors. Staff participated in the June 24 CEC GSHP Collaborative meeting at SMUD in Sacramento. Utility Energy Forum Planning Committee- Staff participated in a conference call June 11 to begin planning for the 1997 UEF meeting in Granlibakken. I have agreed to Chair this Committee comprised of electric and gas utilities as well as the CEC, NCPA and CMUA. Employee SafetyfTraining Safety Committee- The TDPUD Safety Committee's next meeting is July 19. Wellness Program/Healthy Meals- This continues to be a popular program with TDPUD employees. We had a "healthy" lunch on June 7. The menu included: Veggie enchiladas, nacho cheese sauce, and orange chiffon cake w/fresh strawberries(see attached recipes and nutritional analyses). Wellness Program/Health Education- Staff has been working with Tahoe-Forest Hospital Staff to develop a fitness "course" in the TDPUD building using mostly existing facilities. Many exercises do not require special equipment- a chair, wall, floor or step may suffice. Fitness Training/Exercise Room- Nancy Swayzee, consultant for Tahoe-Forest Hospital, will continue to conduct "fitness" workshops designed to minimize or avoid employee back injuries. TDPUD Employees now have an exercise room equipped with a stair-stepper, exercise bike, and treadmill. T-F Hospital will be working with TDPUD employees to provide them with individualized exercise programs. Fire Extinguisher Class- Poole conducted a fire extinguisher workshop for TDPUD employees June 6. TDPUD employees also viewed a videotape from the Truckee Fire Protection District on the proper use of fire extinguishers. SEMS Training/Meetings- Staff attended the June 5 Standardized Emergency Management System training meeting for Nevada County in Grass Valley. The meeting included SEMS training and certification. Staff also attended the June 27 Placer County SEMS meeting at Northstar. Placer County has developed a comprehensive database on "heavy" equipment and generators owned by agencies in Placer County that may be available in case of an emergency. 05/27/96 16:33 9165872004 Kim Schroeder '?916 587-2004 CM5/28/96 04:32 PM 1/1 �^ Veggie Enchiladas by Kim Schroeder, Health Promotions Chef 5 each flour tortilla, lowfat 2 cups zucchini, diced 1 each green bell pepper, diced 1 each onion, diced 1 teaspoon cumin 2 cloves garlic, crushed 1 112 tablespoons chili powder 2 112 cups chicken broth, no fat, low sodium 2 tablespoons cornstarch 114 cup fresh cilantro, chopped 114 cup nonfat sour cream 1 each tomato, finely chopped Saute zuke, onion and bell in sprayed saute pan on medium high, til onion is translucent. Mix in large bowl with cilantro, cumin, garlic, 1/2 of the cheese. Spray 13 x 9 baking pan and roll equal amount of filling in each tortilla, place in pan, seam down. In saucepan, boil broth along with chili powder; mix cornstarch with 1/4 cup water and whisk into boiling broth. Stir til thickened, pour over enchiladas, sprinkle with remaining cheese and bake for 45 minutes or til bubbly around edges. Garnish with 2 t. sour cream and tomato and any remaining cilantro if desired. Makes 5 servings. Categories: Entrees Nutritional Analysis Per Serving Nutritional Information Calories (kcal) 227 % Calories from Fat: 4.7 Total Fat (g): 1.2 % Cal. from Carbohydrates: 78.9 Saturated Fat (g): 0.4 % Calories from Protein: 16.4 Monounsaturated Fat (g): 1.0 % Refuse 2.4 Polyunsaturated Fat (g): 1.1 Vitamin C (mg): 23 Cholesterol (mg): 3 Vitamin A (i.u.): 1315 Carbohydrate (g): 44.1 Vitamin B6 (mg): 0.16 Dietary Fiber (g): 3.4 Vitamin 1312 (mcg): 0 Protein (g): 9.1 Thiamin 131 (mg): 0.27 Sodium (mg): 648 Riboflavin B2 (mg): 0.15 Potassium (mg): 331 Folacin (mcg): 24.1 Calcium (mg): 96 Niacin (mg): 1.8 Iron (mg): 2.2 Caffeine (mg): 0.0 Zinc (mg): 0.5 Alcohol (g): 0.0 1� 05/27/96 16:10 9165872004 Kim Schroeder ?916 587-2004 M05/28/96 04:09 PM Dill Nacho Cheese Sauce by Kim Schroeder, Health Promotions Chef Preparation time: 25 minutes 1 112 cups nonfat cheddar cheese 12 ounces evaporated skim milk, 1 can 114 cup flour 112 cup salsa 1 teaspoon chili powder Heat saucepan on medium high til hot. Pour in half of milk and heat til simmering Mix flour with remaining milk, and stir into simmering pan. Mix in cheese til melted. Add salsa and chili powder. Heat through and serve with baked tortilla chips. Makes 4 servings. Categories: Appetizers, Entrees, Starches Nutritional Analysis Per Serving Nutritional Information Calories (kcal) 171 % Calories from Fat: 8.5 Total Fat (g): 1.5 % Cal. from Carbohydrates: 44.0 Saturated Fat (g): 0.3 % Calories from Protein: 47.5 Monounsaturated Fat (g): 0.4 % Refuse 0.0 Polyunsaturated Fat (g): 0.6 Vitamin C (mg): 3 Cholesterol (mg): 11 Vitamin A (i.u.): 1214 Carbohydrate (g): 18.1 Vitamin B6 (mg): 0.07 Dietary Fiber (g): 0.4 Vitamin 1312 (mcg): 0 Protein (g): 19.6 Thiamin 61 (mg): 0.10 Sodium (mg): 462 Riboflavin B2 (mg): 0.31 Potassium (mg): 323 Folacin (mcg): 10.4 Calcium (mg): 858 Niacin (mg): 0.7 Iron (mg): 0.8 Caffeine (mg): 0.0 Zinc (mg): 0.9 Alcohol (g): 0.0 05/27/96 16:20 9165872004 KimSchroeder 7i 916 587-2004 CM5128/96 04:19 PM D 2/2 Orange Chiffon Cake with Fresh Strawberries by Kim Schroeder, Health Promotions Chef 1 package angel food cake mar 1 teaspoon orange extract 1 113 cups orange juice 314 pound strawberries, sliced 3 tablespoons sugar Make cake according to package directions, substituting orange juice and 1 teaspoon orange extract for water. Let cool and remove from pan. Mix strawberries with sugar and let stand for at least 20 minutes. Spoon over cake slices. Makes 8 servings. Categories: Desserts Nutritional Analysis Per Serving Nutritional Information Calories (kcal) 291 % Calories from Fat: 1.5 Total Fat (g): 0.5 % Cal. from Carbohydrates: 90.0 Saturated Fat (g): 0.1 % Calories from Protein: 8.5 Monounsaturated Fat (g): 0.1 % Refuse 1.7 Polyunsaturated Fat (g): 0.2 Vitamin C (mg): 43 Cholesterol (mg): 0 Vitamin A (i.u.): 93 Carbohydrate (g): 66.8 Vitamin B6 (mg): 0.05 Dietary Fiber (g): 1.0 Vitamin 1312 (mcg): 0 Protein (g): 6.3 Thiamin 131 (mg): 0.15 Sodium (mg): 478 Riboflavin B2 (mg): 0.25 Potassium (mg): 276 Folacin (mcg): 26.7 Calcium (mg): 88 Niacin (mg): 0.4 Iron (mg): 0.4 Caffeine (mg): 0.0 Zinc (mg): 0.2 Alcohol (g): 0.1 STAFF REPORT July 16, 1996 To: Board of Directors Fmm: Stephen Hollabaugh, Electric Department Subject: June Activity Report AGENDA ITEM / For the most part, during June, crews of the Electric Department worked on projects that had been budgeted for or related to maintenance or line upgrade. With the exception of a few days, the weather was cooperative and on the days of rain, crews were assigned to system mapping and line patrol. A budgeted project that involved installing conduit under the Hwy 267 Bridge was waked on .. This project was a joint effort with SouthWbst Gas Co. and TDPUD. A small amount of conduit has yet to be installed on East River Street that will co►riplete the conduit installation. The lineman tests and interviews were given. Two lineman have been offer positions and will report for work in rrvdklu/y. An outage occurred on July 8 to the SMM middle school when a SWGas excavator dug in to the underground primary that served the school. This dig-in caused damage to the transformer serving the school the generator truck was used to serve the school quicldy and not interrupt the sunimr school schedule. The transformer was replaced and the school was back on "regular"service on July 9. An outage to the Donner Lake area occurred on July 12 caused by lightning. Damage to insulators in the Donner Lake Substation was repaired and power restored. Crews from this department spent most of the month woridng on new business and some maintenance. Stephen Hollabaugh worked on the order for the Electric SG4DA system and also worked with Pacific Bell for the communication lines to the substations. Jim Wilson continued to provide support to the Water Department at various water facilities. Additionally in June, the service crew completed 34 overhead service orders, 5 underground service orders, and responded to 295 underground facility locates (USA's). The high volume of USA's is due to SW Gas pipeline installation. Our inspector and service crew foreman have !" also spent time inspecting the gas installation when the excavation is near our electric facilities.