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HomeMy WebLinkAbout1996-09-18 Min - Board /^ REGULAR MEETING September 18, 1996 In accordance with District Code Section 2.08.010. the TDPUD minutes are action only minutes. All Board meetings are recorded on audio tapes which are preserved pe erp tually and made available for listening to any interested pady upon their request The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 7.06 PM in the TDPUD Board Room by Vice President Maass. ROLL CALL: Directors Joe Aguera, Patricia Sutton and James Maass were present; Ron Hemig was out of town attending a seminar and Bob Jones was ill. EMPLOYEES PRESENT.- Mary Chapman, Susan Craig, Peter Holzmeister and Kathy Neus were present. CONSULTANTS PRESENT.- Engineering Consultants Keith Sauers and Dean Marsh;Attorneys Christina Bark and Steve Gross. OTHERS PRESENT. There were no others present in the audience. �., PUBLIC INPUT There was no public input. CONSIDERATION OF BIDS FOR BILL FOLDING AND INSERTING EQUIPMENT,POSSIBLE AWARD OF CONTRACT Bids of bill folding and inserting equipment were opened on August 30, 1996. There was some question as to whether or not the low bid, from Ascom Hasler, was responsive. After contact with the manufacturer's representative, staff determined that the PFE Automailer 11 meets three of the four specifications that were in question and staff is in agreement that the way the equipment handles the other specification (Item 10) will be satisfactory. Director Aguera moved that the Board find Ascom HaslerAntemational Mailing Equipment(the low bidder) substantially meets the bid requirements and specifications and directed that they be awarded the bid for bill folding and inserting equipment in the amount of$18,993.98. The motion was seconded by Director Sutton. All Directors, aye, by voice vote. SO MOVED. DISCUSSION AND POSSIBLE DIRECTION REGARDING AUDIT OF 1996 FINANCIAL STATEMENTS At the last Board meeting staff presented a proposal letter from Arthur Andersen to perform the District's audit for the next three years. There was some discussion centered around the idea that it may be advisable to change auditors periodically to get a fresh viewpoint on the District's financial picture. Since only three Directors were present, the matter was tabled to the October 2, 1996 meeting. 9/18/96 Page 1 WORKSHOP ITEMS The following items were discussed by the Board: Review and discussion of the draft sphere of influence report of the District Dean Marsh of Sauers engineering presented the draft District Sphere of Influence Report. This draft report needs to be finalized and formally adopted by the Board and submitted to Nevada County LAFCo. Dean described that the proposed sphere of influence for the District is similar to the District's current sphere, and the test and tables of the report follow the outline required by Nevada County LAFCo. There was considerable discussion and several edit suggestions were made to incorporate into a final draft for formal action by the Board at the next meeting. DISCUSSION OF WATER ISSUES iN THE TRUCKEE AREA General Manager Peter Holzmeister had prepared a memorandum containing a list of water related issues that need to be resolved with the Board's input. The issues include the Sphere of Influence Report, the Truckee River Operating Agreement, the Truckee River Basin Water Group, and water service in Martis Valley. As a result of these issues our District is coming more and more under the influence of outside agencies, and we will certainly find our discretionary actions increasingly regulated. Our service area, our water supply and our ability to establish wells will be more regulated in the near future, and more agencies will be involved in water issues in the Truckee area. The Board asked to receive periodic updates on these issues. DISCUSSION OF WATER QUALITY TESTING DURING THE MONTH OF AUGUST The general manager presented a report on water quality testing during the month of August which showed that our District did not meet the requirements of the State of California and the Safe Drinking Water Act. As a result we are required to place in the Sierra Sun a notice approved by the Department of Health Services telling our customers what had happened. Because we had such a good water quality record over such a long period of time, and because such a large and widespread group of samples tested positive, it appears likely that the test bottles were contaminated, rather than the water distribution system. REPORT ON PROGRESS OF IMPLEMENTATION OF AUTOMATED MATER READING TECHNOLOGY Kathy Neus reported on progress with implementation of the automated meter reading system. She stated that currently about 25% of the services are now on the new system. By the end of 1997 one-half will be on the automated system. The system performance and cost is better that we had anticipated and we would like to continue to implement the program. STAFF REPORTS Monthly department staff reports were reviewed. /0011 9/18/96 Page 2 110111, ADJOURNMENT There being no further business before the Board, the meeting was adjoumed. TRUCKEE DONNER P BLIC UT! I DISTRICT V. J. Ron g, Preside Prepared b Susan M. Craig, eputy District Clerk smc 9/18/96 Page 3