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HomeMy WebLinkAbout1996-10-02 Min - Board REGULAR MEETING October 2, 1996 In accordance with District Code Section 2 08 010 the TDPUD minutes are action only minutes All Board meetings are recorded on audio tapes which are preserved pemetually and made available for listening to any interested ady upon their request The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 7:01 PM in the TDPUD Board Room by President Hemig. ROLL CALL: Directors Joe Aguera, Ron Hemig, Bob Jones, Patricia Sutton and James Maass were present. EMPLOYEES PRESENT. Susan Craig, Steve Hollabaugh and Peter Holzmeister were present. CONSULTANTS PRESENT.Engineering Consultants Keith Sauers,Attorneys Christina Bark and Steve Gross. OTHERS PRESENT. Greg Havorka. PUBLIC INPUT �.., Greg Havorka, representing the Mountain Area Preservation Foundation, relayed concerns about the color of the Gateway tank. It was his understanding that the color would blend in well with the environment and it doesn't. It was noted that MAPF was involved with selecting the color. Unsuccessful tree replacement and ground cover planting at the tank construction site were also discussed. GATEWAY TANK PROJECT - CONSIDERATION OF A RESOLUTION ACCEPTING THE PROJECT AND AUTHORIZING STAFF TO FILE THE NOTICE OF COMPLETION - CONSIDERATiON OF A CLOSE OUT CHANGE ORDER Director Sutton moved, and Director Maass seconded, that staff be directed to meet with RDC, Inc., contractor for the Gateway tank project, to discuss further painting and mitigation measures relating to trees and ground cover and return to the Board with suggestions for remedies. All Directors, aye, by voice vote. SO MOVED. CONSIDERATION OF A DRAFT SPHERE OF INFLUENCE REPORT Consulting Engineer Keith Sauers reviewed the preliminary TDPUD sphere of influence report with the Board. After some discussion, Director Jones moved that the Board accept the report which will be amended to include suggestions made by the Directors. The motion was seconded by Director Aguera. ROLL CALL. all Directors, aye. SO MOVED. CONSIDERATION OF A DRAFT AMENDED CONFLICT OF INTEREST POLICY AND SCHEDULING OF PUBLIC HEARING ?OM" The Board reviewed a redlined version of the District's conflict of interest code prepared by Counsel Bark which reflects recommended revisions. As part of the process to amend the code, the 10/2/96 Pagel proposed amendments must be circulated to affected employees and the public. The 45 day written comment period is proposed to occur from October 9 to November 25. The public hearing is proposed to be set for December 4, 1996 at 7:30 PM in the District Board room. DirectorAguera moved that a public hearing on the proposed amendments to the conflict of interest code be set for December 4, 1996 at 7.30 PM; that the notice be circulated to affected employees and the public; that the redline version of the code, which reflects proposed amendments, be provided to any interested person. Director Maass seconded the motion. ROLL CALL:all Directors, aye. SO MOVED. DISCUSSION AND POSSIBLE DIRECTION REGARDING AUDIT OF 1996 FINANCIAL STATEMENTS At the last Board meeting, staff presented a proposal letter from Arthur Andersen to perform the District's audit for the next three years. There was discussion regarding whether the District has a policy requiring that competitive proposals be sought from auditing firms each three years, there is no such policy. The process of retaining a firm to audit financial records is controlled by the Board. Director Maass moved, and Director Jones seconded, that the Board retain Arthur Andersen to perform the audit under the terms of their August 23, 1996 letter. ROLL CALL:Aguera and Sutton, no; Jones, Maass and Hemig, aye. SO MOVED. 1,,... CONSIDERATION OF A DRAFT ORDINANCE ESTABLISHING A PHOTOVALTAIC NET METERING TARIFF Photovoltaic is an emerging technology in the energy industry. It is a process by which energy from sunlight is converted into electricity. Senate Bill 656, enacted in 1995, promotes the development of this technology and requires every purveyor of electricity in California to purchase excess energy produced at a residential photovoltaic site and to establish a tariff setting forth the terms by which excess electricity will be purchased. Director Maass moved, and Director Aguera seconded, that the Board schedule a public hearing to consider an ordinance establishing a photovoltaic net metering tariff. ROLL CALL: all Directors, aye. SO MOVED. CONSIDERATION OF A REPORT ON CONTAMINATED SOIL AT THE DISTRICT HEADQUARTERS BUILDING AND A REQUEST BY WESTEC FOR ADDITIONAL COMPENSATION As mandated by the Lahontan Regional Water Quality Control Board, the District has been conducting a study of the presence of contamination in the soil at its headquarters building. The study concluded that there is hydrocarbon contamination in the soil from gasoline and diesel fuel. In the report, Westec recommends that the District continue to sample and test the monitoring wells, that the District begin a dialogue with Lahontan regarding the next step they wish the District to take, and that remediation alternatives be considered. Recently, Lawrence Livermore National Laboratories released a study report which suggests that the most prudent manner for handling hydrocarbon soil contamination may be to leave it in place. Their study suggests that hydrocarbons do not move much in the soil and may not pose a danger 10/2/96 Page 2 to groundwater. Until this report is further evaluated by the scientific and environmental communities, it would be premature to move toward an expensive soil cleanup program. Westec is requesting additional funds to cover a cost overrun that occurred in 1995 and 1996 due to the higher cost for one of their subcontractors to drill test holes for their evaluation of the Lawrence Livermore National Laboratories study. Director Maass moved that the Board approve the Westec proposal dated August 30, 1996 regarding quarterly groundwater monitoring, but that it be modified to reflect semiannual monitoring and that the Board approve additional compensation in the amount of$5,114.81 to Westec for phase one of the problem assessment report as outlined in their letter dated August 30, 1996. Director Aguera seconded the motion. ROLL CALL: all Directors, aye. SO MOVED. CHAMBER OF COMMERCE AWARD Congratulations were given to Scott Tercel/for achieving the Chamber of Commerce community person of the year award. It was noted that Scott has put forth a lot of time and extraordinary efforts both personally and as a representative of the TDPUD in Chamber related community projects. CONSIDERATION AND POSSIBLE APPROVAL OF MINUTES OF SEPTEMBER 4 AND 18, 1996 Director Maass moved, and Director Jones seconded, that the Board approve the minutes of September 4, 1996 as presented. ROLL CALL: all Directors, aye. SO MOVED. Staff was asked to elaborate on the workshop items discussed by the Board at the September 16, 1996 meeting. Consideration of these minutes was put over to the next meeting. MONTHLY TREASURER'S REPORT-APPROVAL OF DISBURSEMENTS-ACCEPTANCE AND APPROVAL OF MONTHLY REPORT Director Maass moved, and Director Aguera seconded, that the Board approve the disbursements and accept and approve the Treasurer's report for the month ended August 31, 1996. ROLL CALL: Sutton, abstain, all other Directors, aye. SO MOVED. ADJOURNMENT There being no further business before the Board, the meeting was adjourned at 9:01 PM. TRUC E DO;7USLI /CITY DISTRICT J. He nig, Presi t Prepared by Susan M. raig, Deputy District Clerk smc 10/2/96 Page 3