HomeMy WebLinkAbout1996-10-16 Min - Board REGULAR MEETING
October 16, 1996
In accordance with District Code Section 2 08 010 the TDPUD minutes are action only
minutes All Board meetings are recorded on audio tares which are vreserved p rnetua/ly
and made available for listening to any interested QKW upon their request,
The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was
called to order at 7:10 PM in the TDPUD Board Room by President Hemig.
ROLL CALL:Directors Ron Hemig, Patricia Sutton and James Maass were present; Directors Joe
Aguera and Bob Jones were absent.
EMPLOYEES PRESENT. Peter Holzmeister and Scott Terrell were present.
CONSULTANTS PRESENT. Engineering Consultants Keith Knibb;Attomeys Christina Bark and
Steve Gross.
OTHERS PRESENT. There were no others present in the audience.
PUBLIC INPUT. There was no public input.
GATEWAY TANK PROJECT - CONSIDERATION OF A RESOLUTION ACCEPTING THE
PROJECT AND AUTHORIZING STAFF TO FILE THE NOTICE OF COMPLETION -
CONSIDERATION OF A CLOSE OUT CHANGE ORDER
Keith Sauers, Keith Knibb and Peter Holzmeister met with Doug Allen of RDC, the Gateway tank
contractor to discuss completion of the tank. Mr. Allen has offered to bear the cost to repaint the
exterior of the tank if the District chooses a new color. He offers this in lieu of planting new trees.
He believes that new trees may die again, while a new paint job will perhaps be more successful
in toning down the appearance of the tank. Value of landscaping and repainting are about the same
- $2,000.
After deliberation, Director Maass moved, and Director Sutton seconded, that the Board approve
Contract Change Order No. 5 submitted by RDC on the Gateway Water Tank Project for a
deduction of$601 and a time extension of 48 days, further, that the Board adopt Resolution No.
9627 accepting the Gateway Water Tank Project as complete and directing the filing of the notice
of completion provided that the contractor sign an agreement that he will paint the tank at an
appropriate time (probably next spring) in a color to be determined by the District. ROLL CALL:
Aguera and Jones absent; Maass, Sutton and Hemig, aye. SO RESOLVED.
Discussion relating to repainting the tank is to be placed on a workshop meeting agenda in
February or March of 1997.
DISCUSSION OF PUBLIC INFORMATION PROGRAM
!� Scott Terrell presented a memorandum to the Board describing proposals we had received from
marketers who are interested in helping the District put together its public information program.
The thrust of the public information program would be to inform our customers of issues such as
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electric industry restructuring, electric energy in relation to natural gas, consolidation, and other
issues that come up on short notice from time to time. After considerable discussion the Board
asked staff to prepare a recommendation for Board consideration using A D Marketing and
Creative Concepts in a combined effort.
DISCUSSION OF PAYMENTS BY ELECTRONIC TRANSFERS
Mary Chapman presented a memorandum to the Board describing a requirement of the Federal
govemment that we pay our social security taxes by electronic transfer. She also described other
vendors who would be willing to accept electronic payments or transfer data electronically and the
benefits of our utilizing such new technologies. She described the improved security that is
available using electronic transfers in place of paper transactions. The Board asked Mary to
prepare a formal policy regarding this matter for consideration at the next board meeting.
DISCUSSION OF POSSIBLE AMENDMENT TO FACILITIES FEE POLICY
Peter Holzmeister and Keith Knibb described to the Board the importance of resolving the water
and electric facilities fee matter. Our current fees are not based on the criteria required by AB
1600. The discussion also highlighted the financing needed to support future system
improvements and the fact that our District can collect money only from monthly user rates and
fees. Keith Knibb described a possible two tier water facilities fees to account for the prior
contribution made by developers. No consensus was reached and staff was asked to return at a
future workshop to continue the discussion.
MONTHLY STAFF REPORTS
The monthly departmental staff reports were reviewed.
CLOSED SESSION
Conference with labor negotiator, Peter Holzmeister, employee organization, Local 1245,
International Brotherhood of Electrical Workers, Government Code Section 54957.6
The Board went to closed session at 10:35 and returned at 11:30.
ADJOURNMENT
There being no further business before the Board, the meeting was adjourned at 11:35 PM.
TRU EE D NER PUB IC UTILITY DISTRICT
J. on mig, P ident
Susan M. Craig, Deputy Distric erk
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