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HomeMy WebLinkAbout1996-11-06 Min - Board REGULAR MEETING November 6, 1996 In accordance with District Code Section 2 08 010 the TDPUD minutes are action only minutes All Board meetings are recorded on audio taoes which are preserved j2erpetually and made available for listening to any interested 12ady Mon their request The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 7.05 PM in the TDPUD Board Room by President Hemig. ROLL CALL: Directors Joe Aguera, Ron Hemig, Bob Jones, James Maass and Patricia Sutton were present. EMPLOYEES PRESENT. Mary Chapman, Susan Craig, Steve Hollabaugh, Peter Holzmeister, Kathy Neus, Bob Quinn and Scott Terrell. CONSULTANTS PRESENT., Engineering Consultant Keith Sauers;Attorney Steve Gross. OTHERS PRESENT. Bill Quisnell, Greg Havorka, Virginia Haler of Rauscher Pierce Refsnes, John Bassett and Wayne Harvey of AD Marketing, Laura Silvestri of Creative Concepts PUBLIC INPUT. There was no public input. PUBLIC HEARING - CONSIDERATION OF AN ORDINANCE ESTABLISHING A PHOTOVOLTAICS NET METERING TARIFF The public hearing was opened at 7:06 PM. Photovoltaics is a process by which energy from sunlight is converted into electricity. Since passage of Senate Bill 656, every purveyor of electricity in California must establish a tariff under the terms of which it will purchase excess energy produced at a residential photovoltaic site. There were no public comments and, after some discussion by the Board, the hearing was closed at 7.11 PM. Director Maass moved, and Director Jones seconded, that the Board enact Ordinance No. 9602 adopting Schedule D-NM, Domestic - net metering. ROLL CALL: all Directors, aye. SO ORDAINED. CONSIDERATION OF A DRAFT POLICY RELATING TO ESTABLISHMENT OF A PUBLIC INFORMATION PROGRAM At a recent workshop meeting, the Board discussed establishing a formal public information program with assistance from a team of professionals. John Bassett and Wayne Harvey of AD Marketing and Laura Silvestri of Creative Concepts spoke briefly of their qualifications and ideas. After the Board reviewed the draft information policy, Director Jones moved adoption of Resolution No. 9628 establishing a public information policy. The motion was seconded by Director Maass. It was agreed that as everyone works through the program, more definition may be added to the 1116196 Page 1 policy. ROLL CALL: all Directors, aye. SO RESOLVED. Director Jones moved, and Director Maass seconded, that staff be authorized to work with AD Marketing and Creative Concepts to develop a public information project focused on the electric industry restructuring. ROLL CALL: all Directors, aye. SO MOVED. PIPELINE REPLACEMENT PROJECT-DONNER TRAILS AND TAHOE DONNER, PHASE/it- CONSIDERATION OF A CLOSE-OUT CHANGE ORDER - CONSIDERATION OF A RESOLUTION ACCEPTING THE PROJECT AS COMPLETE, AUTHORIZING THE FILING OF THE NOTICE OF COMPLETION AND AUTHORIZING THE RELEASE OF RETENTION The 1996 pipeline replacement project went very smoothly. The final cost was reduced by $314,967.38 largely due to the fact that it was possible to do some of the pipeline installation outside the roadway so repaving and restoring was not necessary. Director Maass moved, and Director Jones seconded, that the Board approve Contract Change Order No. 2 submitted by Manuel Bros., Inc. on the Pipeline Replacement Project- Donner Trails and Tahoe Donner, Phase III, for a reduction in the amount of$314,967.38. ROLL CALL: all Directors, aye. SO MOVED. Director Maass moved, and Director Jones seconded, that the Board adopt Resolution No. 9629 accepting the Pipeline Replacement Project - Donner Trails and Tahoe Donner, Phase 3, as complete and directing the tiling of the Notice of Completion. ROLL CALL: all Directors, aye. SO RESOLVED. lam' CONSIDERATION OF A CONTRACT CHANGE ORDER RELATING TO THE GLENSHIRE DRIVE WELL PROJECT This contract change order for the Glenshire Drive well pump station increases the contract by $5,493.25 and allows for changes made to meet Lahontan's runoff requirements, reduces the price for aggregate base shoulder, changes the check valve on the well pump discharge line to a combination rate of flow control/check valve and for electrical control revisions within the station which will allow manual operation of station components prior to installation of SCADA equipment. Director Jones moved, and Director Maass seconded, that the Board approve Contract Change Order No. 1 submitted by RDC, Inc. In the amount of$5,493.25 on the Glenshire Drive Well Pump Station Project. ROLL CALL: all Directors, aye. SO MOVED. CONSIDERATION OF A RESOLUTION AUTHORIZING PAYMENTS BY ELECTRONIC WIRE TRANSFER On January 1, 1997, the Internal Revenue Service will require employers depositing more than $50,000 in payroll taxes to begin doing so electronically. At a recent workshop meeting, the Board discussed other ways to perform work electronically which will allow the District to perform many tasks more efficiently. After reviewing the draft policy, Director Jones moved, and Director Maass seconded, that the ,—. Board adopt Resolution No. 9630 authorizing staff to perform District business electronically by computer modem. ROLL CALL: all Directors, aye. SO RESOLVED. 1116196 Page 2 Director Jones moved, and Director Maass seconded, that the Board rescind Resolution No. 9526 !� and adopt Resolution No. 9631 changing the name of Truckee River Bank to Sierra West Bank and allowing for electronic transfers. ROLL CALL: all Directors, aye. SO RESOLVED. CONSIDERATION OF AUTHORIZING STAFF TO MAKE A LOAN FOR INSTALLATION OF A GROUND SOURCE HEAT PUMP In 1995, the Board approved a customer efficiency project financing program for a GSHP pilot participant who was unable to qualify for a bank loan. The loan was never made because the customer decided to move and sell the home. Now, the new owner is interested in installing the GSHP system designated for this pilot site but has not been able to obtain financing. The home is located on Hillside in Tahoe Donner. After some discussion, Director Jones moved that the Board approve a loan not to exceed$7,000 to the new owners, Steve and Kathy Hartman, for the purpose of completing the GSHP project. The motion was seconded by Director Aguera. ROLL CALL:Aguera, Jones, Maass and Hemig, aye; Sutton, no. SO MOVED. CONSIDERATION AND POSSIBLE APPROVAL OF MINUTES OF SEPTEMBER 18, OCTOBER 2 AND 16, 1996 Director Aguera moved, and Director Maass seconded, that the Board approve the minutes of September 18, 1996 as presented. ROLL CALL: all Directors, aye. SO MOVED. Director Jones moved, and Director Aguera seconded, that the Board approve the minutes of October 2 and 16, 1996 as presented. ROLL CALL: all Directors, aye. SO MOVED. MONTHLY TREASURER'S REPORT-APPROVAL OF DISBURSEMENTS-ACCEPTANCE AND APPROVAL OF MONTHLY REPORT Director Maass moved that the Board approve the disbursements and accept and approve the Treasurer's report for the month ended September 30, 1996. The motion was seconded by Director Aguera. ROLL CALL:Aguera, Jones, Maass and Hemig, aye; Sutton, no. SO MOVED. DISCUSSION OF WATER DEBT REFINANCING- PRESENTATION OF DRAFT 1997 BUDGET- DISCUSSION OF PAINT COLOR FOR GATEWAY TANK There was brief discussion of the above items. ADJOURNMENT There being no further business before the Board, the meeting was adjourned. TRUCKEE DONNER PUBLIC UTILITY DISTRICT J. Ron Hemig, President el... Susan M. Craig, Deputy District Clerk 1116196 Page 3