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HomeMy WebLinkAbout1996-12-04 Min - Board REGULAR MEETING December 4, 1996 In accordance with District Code Section 2 08 010 the TDPUD minutes are action only minutes All Board meetings are recorded on audio tapes which are preserved perpetually and made available for listening to any interested party upon their request The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 7:03 PM in the TDPUD Board Room by President Hemig. ROLL CALL: Directors Joe Aguera, Ron Hemig, Bob Jones, James Maass and Patricia Sutton were present. EMPLOYEES PRESENT. Mary Chapman, Steve Hollabaugh, Peter Holzmeister, Kathy Neus, Bob Quinn and Scott Terrell were present. CONSULTANTS PRESENT. Engineering Consultant Keith Sauers; Attorney Steve Gross. OTHERS PRESENT. Fran Jones. PUBLIC INPUT There was no public input. /^ ADMINISTRATION OF THE OATH OF OFFICE TO DIRECTORS Since there were no other nominees for the TDPUD Board other than the incumbents, the Nevada and Placer County Supervisors appointed the candidates in lieu of an election. The oath of office was administered to Robert A. Jones, Joseph R. Aguera and James A. Maass by the Secretary. ELECTION OF BOARD OFFICERS Ron Hemig was nominated for President and thereafter nominations were closed. SO MOVED by acclamation. Joe Aguera was nominated for Vice President and thereafter nominations were closed. SO MOVED by acclamation. CONSIDERATION OF AN ORDINANCE AMENDING THE DISTRICT'S CONFLICT OF INTEREST CODE The public hearing to consider amendment of the District's conflict of interest code was opened at 7.15 PM. The TDPUD is required to perform a biennial review of the code and make changes that are necessary to keep it current with changes in state law. Code changes were drafted and submitted to the effected persons; notice was published in the Sierra Sun. 12/4/96 Pagel The Directors discussed the proposed amendments and various questions were answered. There was no public comment and the hearing was closed. Motion was made and duly seconded that the Board adopt Resolution No. 9633 amending the District's conflict of interest code. ROLL CALL:Sutton, no, all other Directors, aye. SO RESOLVED. CONSIDERATION OF A 1997 BUDGET AND WATER RATE ORDINANCE The public hearing to consider a 1997 budget and water rate ordinance was opened. The Manager gave an overview of the proposed budget, reviewed the major budget items and current and proposed water rates. There was no public comment and the hearing was closed. Consideration of the water rate ordinance will be placed on the next meeting agenda for action. CONSIDERATION OF A RESOLUTION ADOPTING THE 1997 BUDGET, BUDGET OVERHEADS AND BUDGET CARRYOVERS FROM 1996 Motion was made and seconded that the Board adopt Resolution No. 9634 adopting the 1997 budget, budget overheads and carryovers from 1996. ROLL CALL: all Directors, aye. SO RESOLVED. CONSIDERATION OFA RESOLUTION DISPENSING WiTH BIDDING AND AUTHORIZING THE PURCHASE OF A LOADER /^ Staff was not ready to discuss this item so it was tabled to the next meeting. CONSIDERATION OF A CONTRACT CHANGE ORDER EXTENDING TIME TO COMPLETE THE GLENSHIRE DRIVE WELL This contract change order submitted by RDC, Inc. will grant a 26 day time extension (due to delays caused by delivery of mechanical equipment by the supplier) and will allow ductile iron pipe and fitting to be substituted for welded steel pipe and fitting within the station resulting in a $1,300 credit to the District. Motion was made and seconded that the Board approve Contract Change Order No. 2 submitted by RDC, Inc. on the Glenshire Drive well project for a time extension of 26 days and a net decrease of$1,300. ROLL CALL: all Directors, aye. SO MOVED. CONSIDERATION OF A RESOLUTION RELATING TO AMENDING THE ICMA 457 DEFERRED COMPENSATION PLAN Congress has amended the basic law establishing the 457 deferred compensation plan. The new amendments make four changes and impose no additional cost to the PUD. (1) The financial asset held by the District for the retirement benefit of the employees is protected from claims of creditors of the District. �.., (2) The legal limit on annual contributions for any one plan participant, which is currently$7,500, is indexed to increase by the consumer price index. 12/4/96 Page 2 (3) Retirement benefits can be taken in a stream of payments that take into account r*` changes in the cost of living. In other words a retiring participant can elect to take lower payments in the beginning and have the payments increase each year as the cost of living increases. (4) The new law provides for participants to take loans against their retirement account if the employer agrees to implement the loan provision and to set up specific loan guidelines. After consideration, motion was made and seconded to adopt Resolution No. 9635 amending the District's deferred compensation plan with the exclusion of the provision that loans will be permitted. The loan provision will be considered at a future meeting when more information is available. ROLL CALL: all Directors, aye. SO RESOLVED. DISCUSSION OF THE CMUA ANNUAL CONFERENCE; POSSIBLE ACTION The California Municipal Utilities Association is holding its annual conference in Napa January 28 through 31, 1997. The programs feature discussions of electric restructuring, what large customers want, partnering with unions and the future in California. By unanimous decision, the Manager was authorized to attend and all Directors were encouraged to participate if at all possible. CONSIDERATION OF MINUTES OF NOVEMBER 12 AND 20, 1996 By motion made and duly seconded, the Board moved to approve the minutes of November 12 and 20, 1996 as presented. ROLL CALL: all Directors, aye. SO MOVED. MONTHLY TREASURER'S REPORT-APPROVAL OF DISBURSEMENTS-ACCEPTANCE AND APPROVAL OF MONTHLY REPORT Motion was made and seconded to approve the disbursements. ROLL CALL: Sutton, no; all other Directors, aye. SO MOVED. Motion was made and seconded to accept and approve the monthly Treasurer's report. ROLL CALL: all Directors, aye. SO MOVED. ADJOURNMENT There being no further business before the Board, the meeting was adjourned at approximately 8:30 PM. TRUCKEE DO R PUBLIC T LITY DISTRICT V"nHemr , Presrd t Prepared by _ r" Susan M. Craig, Deputy District Clerk smc 12/4/96 Page 3