HomeMy WebLinkAbout1998-07-01 Min - Board REGULAR MEETING
July 1, 1998
In accordance with District Code Section 2.08.010, the TDPUD minutes are action only
minutes. All Board meetings are recorded on audio tapes which are preserved
perpetually and made available for listening to any interested party upon their request.
The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was
called to order at 7:07 PM in the TDPUD Board Room by President Maass.
ROLL CALL: Directors Joe Aguera, Bob Jones, Jim Maass and Pat Sutton were present.
Director Ron Hemig was absent.
EMPLOYEES PRESENT: Mary Chapman, Susan Craig, Steve Hollabaugh and Ed Taylor.
OTHERS PRESENT: Consulting Engineer Keith Knibb; Counsel Christina Bark.
PUBLIC INPUT: President Maass announced that the Northern California Power Agency voted
to appoint George Fraser as their new general manager. Mr_ Fraser was very active with SMUD
and W. R. Beck as a consultant,
CONSIDERATION OF TRANSFERRING RESTRICTED FUNDS TO THE WATER GENERAL
FUND - MARTISWOODS ESTATESIPONDEROSA RANCHOS PREPAID CONNECTION FEE
FUND - RESERVE FOR FUTURE METER FEES FUND - ANNUAL BUILDING FUND
rs>-„
TRANSFER
Director Aguera moved, and Director Sutton seconded, that the Board authorize staff to transfer
$3,150 from the prepaid connection fees restricted fund to the Water Department general fund,
to reimburse the fund for the installation of seven water services in Mattis Woods Estates and
Ponderosa Rarrchos during 1997. All Directors, aye, by voice vote. SO MOVED
Director Sutton moved, and Director Jones seconded, that the Board authorize staff to transfer
$1,626 from the reserve for future meters restricted fund to the Water Department general fund
to reimburse the fund for the;purchase and installation of water meters during 1997. All
Directors,aye, by voice vote. SO MOVED.
Director Jones moved that the Board authorize staff to transfer $63,585 from the water building
fund to the Water Department general fund as shown in the 1998 Water Department operating
budget. The motion was seconded by Director Aguera. All Directors aye, by voice vote, with the
exception of Director Sutton who abstained. SO MOVED.
CONSIDERATION OF A RESOLUTION AUTHORIZING APPLICATION TO PLACER
COUNTY LOCAL AGENCY FORMATION COMMISSION FOR ANNEXATION OF PROPERTY
INTO THE DISTRICT
Owners of APN 80-270-08, known as the Mattis Valley Business Center, have requested
annexation into Districts boundaries for the purpose of receiving water service from the District.
Staff and the owners have prepared all necessary documents in accordance with the
requirements of the Placer County Local Agency Formation Commission and are prepared to
submit the request for consideration.
7/1/98 Page i
After review of the draft resolution, Director Jones moved, and Director Aguera seconded, that
the Board adopt Resolution No. 9818 as amended requesting the annexation of parcel 80-270-
08 into the District's water service area. ROLL CALL: Hemig, absent; all other Directors, aye.
SO RESOLVED.
CONSIDERATION OF APPROVING PLANS, SPECIFICATIONS AND CONTRACT
DOCUMENTS AND ISSUING A CALL FOR BIDS FOR CONSTRUCTION OF THE COLD
STREAM PIPELINE REPLACEMENT PROJECT
The pipeline crossing between Deerfield and the Alpine Motel was destroyed by the flooding last
winter. Replacement of the creek crossing is considered eligible for disaster relief funding from
the FEMA and OES. The project is also eligible for hazard mitigation funding which will include a
steel casing and erosion protection.
In December of 1997 the Board authorized the contract for engineering service for the design of
the project; plans, specifications and contract documents are now complete. The project has
been determined to be categorically exempt in accordance with CEQA.
After consideration, Director Aguera moved that the Board authorize staff to advertise for and
accept bids for the construction of the Cold Stream Pipeline Replacement project with a bid
opening date of July 28, 1998. All Directors, aye, by voice vote. SO MOVED.
CONSIDERATION OF APPROVING PLANS, SPECIFICATIONS AND CONTRACT
DOCUMENTS AND ISSUING A CALL FOR BIDS FOR CONSTRUCTION OF THE
HERRINGBONE BOOSTER PUMP STATION
The Board previously approved construction of the Herringbone booster pump station and
contract for engineering services. Environmental review, project plans, specifications and
contract documents are now complete.
Director Aguera moved, and Director Jones seconded, that the Board authorize staff to
advertise for and accept bids for the construction of the Herringbone booster pump station
project with a bid opening date of July 28, 1998. All Directors, aye, by voice vote. SO MOVED.
CONSIDERATION OF REJECTING A PAVING BID FOR NON-COMPLIANCE WITH BID
DOCUMENTS AND AUTHORIZING STAFF TO NEGOTIATE A CONTRACT FOR PAVING
During May, staff requested bids from paving contractors for the 1998 paving season. In
response to the advertisement only one bid was received. it was opened on June 10 and found
to be non-responsive since the required bid bond was not included.
After discussion, Director Aguera moved, and Director Jones seconded, that the Board reject
the non-responsive bid and authorize staff to negotiate a paving contract favorable to the District
for the 1998 paving season. All Directors, aye, by voice vote. SO MOVED.
CONSIDERATION AND POSSIBLE APPROVAL OF THE MINUTES OF JUNE 3, SPECIAL
MEETING OF JUNE 17 AND REGULAR MEETING OF JUNE 17, 1998
Director Jones moved, and Director Aguera seconded, that the Board approve the minutes of
June 3, special meeting of June 17 and regular meeting of June 17, 1998 as corrected. All
Directors, aye, by voice vote. SO MOVED.
7/1198 Page 2
MONTHLY TREASURER'S REPORT - ACCEPTANCE AND APPROVAL OF THE MONTHLY
REPORT -APPROVAL OF DISBURSEMENTS
Director Jones moved, and Director Sutton seconded, that the Board accept and approve the
monthly report. All Directors, aye, by voice vote. SO MOVED.
Director Aguera moved, and Director Jones seconded, that the Board approve the
disbursements. ROLL CALL: Aguera, Jones and Maass, aye; Sutton, no; Hemig, absent. SO
MOVED.
ADJOURNMENT
There being no further business before the Board, the meeting was adjourned at 7:57 PM.
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
Jam, *A. Maass, Pre�3ent
1 i
Prepared b
Susan M. Craig, Deputy District Clerk v
smc
7/1/98 Page 3