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HomeMy WebLinkAbout1998-06-03 Min - Board z. REGULAR MEETING June 3, 1998 In accordance with District Code Section 2.08.010 the TDPUD minutes are action only minutes. All Board meetings are recorded on audio tapes which are preserved perpetually and made available for listening to anv interested party upon their request The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 7:08 PM in the TDPUD Board Room by President Maass. ROLL CALL: Directors Joe Aguera, Ron Hemig, Bob Jones, Patricia Sutton and James Maass were present. EMPLOYEES PRESENT: Mary Chapman, Susan Craig, Peter Holzmeister, Kathy Neus, Ed Taylor and Scott Terrell. CONSULTANTS PRESENT: Consulting Engineer Keith Sauers. OTHERS PRESENT: Rick Blumenfeld of Arthur Andersen, PUBLIC INPUT: There was no public input. CONSIDERATION AND POSSIBLE ACCEPTANCE OF THE 1997 AUDIT PREPARED BY ARTHUR ANDERSEN &COMPANY At the last meeting the Board was provided with a copy of the draft audit. Rick Blumenfeld of Arthur Andersen briefly reviewed the results of the audit and the District's financial results for 1997. Director Jones moved, and Director Hemig seconded, that the Board accept the 1997 annual audit as prepared by the District's auditors, Arthur Andersen and Company. All Directors, aye, by voice vote. SO MOVED. HIGHWAY 267 BYPASS PIPELINE RELOCATION PROJECT - CONSIDERATION OF AUTHORIZING EXECUTION OF A CAL TRANS UTILITY AGREEMENT - CONSIDERATION OF AUTHORIZING SUBMISSION OF AN APPLICATION TO THE U. S. FOREST SERVICE FOR AN AMENDED SPECIAL USE PERMIT MODIFYING THE PIPELINE ALIGNMENT-CONSIDERATION OF A PROPOSAL FROM SAVERS ENGINEERING TO PERFORM SERVICES RELATED TO DESIGN OF THE HIGHWAY 267 BYPASS PIPELINE RELOCATION PROJECT The construction of the Highway 267 Bypass scheduled to begin next year is causing the District to have to relocate two sections of existing pipeline. CalTrans has asked that all utility relocation work be completed this year to avoid conflicts with the CalTrans contractor working on the bypass next year. Because the District has prior and superior rights in the locations of the existing pipelines, CalTrans will be responsible for the cost of the relocation projects including construction, engineering, legal and administrative. The District will be responsible for the design and construction of the relocation project. CalTrans expects the District to initially pay these costs which will then be reimbursed by the state. Director Hemig moved, and Director Jones seconded, that the Board take the following actions: • Authorize the District to enter into the utility agreement with CalTrans including supplemental agreements associated with permanent future right of way. 6/3/98 Page 1 __-- .. . . ...... . _ • Authorize the District to submit the special use application and report to the U. S. Forest Service to amend the District's current special use permit with regard to the location of the Olympic Heights Pipeline. • Approve the Proposal for Engineering Services for Highway 267 Bypass pipeline relocation from Sauers Engineering dated May 27, 1998. All Directors, aye, by voice vote. SO MOVED. CONSIDERATION OF RESOLUTION NOTICING A DISTRICT ELECTION AND SPECIFYING AN ELECTION ORDER, NEVADA COUNTY; POSSIBLE ADOPTION The terms of office for Directors Hemig and Sutton expire this year. The proposed resolutions ask Placer and Nevada Counties to consolidate District elections with other elections they will conduct in November. Director Jones moved, and Director Aguera seconded, that the Board adopt Resolution No. 9812 noticing a district election and specifying an election order, Nevada County. ROLL CALL: all Directors, aye. SO RESOLVED. CONSIDERATION OF RESOLUTION NOTICING A DISTRICT ELECTION AND SPECIFYING AN ELECTION ORDER, PLACER COUNTY, POSSIBLE ADOPTION Director Jones moved, and Director Aguera seconded, that the Board adopt Resolution No. 9813 noticing a district election and specifying an election order, Placer County. ROLL CALL: all Directors, aye. SO RESOLVED. ELECTRIC AND WATER STANDBY CHARGES - CONSIDERATION OF RESOLUTIONS AND POSSIBLE ADOPTION It was noted that language was added to the draft resolutions indemnifying the County should the District collect charges improperly with the exception of negligence on the part of the County, Director Aguera moved, and Director Jones seconded, that the Board adopt Resolution No. 9814 implementing and fixing electric standby charges for the fiscal year 1998-99. ROLL CALL: all Directors, aye. SO RESOLVED. Director Aguera moved, and Director Jones seconded, that the Board adopt Resolution No. 9815 implementing and fixing water standby charges for the fiscal year 1998-99. ROLL CALL: all Directors, aye. SO RESOLVED. Director Aguera moved, and Director Jones seconded, that the Board adopt Resolution No. 9816 fixing and placing electric and water standby charges on the District tax roll for collection by the County of Nevada. ROLL CALL: all Directors, aye. SO RESOLVED. Director Aguera moved, and Director Jones seconded, that the Board adopt Resolution No. 9817 fixing and placing electric and water standby charges on the District tax roll for collection by the County of Placer. ROLL CALL: all Directors, aye, SO RESOLVED. CONSIDERATION OF A SIX MONTH REVIEW OF PERFORMANCE FOR THE DISTRICT ELECTRICAL ENGINEER AND A POSSIBLE PAY ADJUSTMENT Joe Horvath began work at the District on December 1, 1997 and has quickly come up to speed on 6/3/98 Page 2 . District projects. He has proved to be a valuable addition to District staff. Director Jones moved, and Director Aguera seconded, that the Board increase the salary of the District Electrical Engineer to $66,285.86 effective June 1, 1998. All Directors, aye, by voice vote. SO MOVED. CONSIDERATION AND POSSIBLE APPROVAL OF THE MINUTES OF MAY 6 AND 20, 1998 Director Hemig moved, and Director Jones seconded, that the Board adopt the minutes of May 6, 1998 as presented and the minutes of May 20, 1998 as corrected. All Directors, aye, by voice vote. SO MOVED. MONTHLY TREASURER'S REPORT -ACCEPTANCE AND APPROVAL OF MONTHLY REPORT -APPROVAL OF DISBURSEMENTS Director Jones moved that the Board accept and approve the monthly Treasurer's report. The motion was seconded by Director Hemig. All Directors, aye, by voice vote. SO MOVED. Director Jones moved, and Director Hemig seconded, that the Board approve the disbursements. ROLL CALL: Aguera, Hemig, Jones and Maass, aye; Sutton, no. SO MOVED. ADJOURNMENT There being no further business before the Board, Director Aguera moved that the meeting be adjourned at 7:30 PM. SO MOVED unanimously. TRUCKKEE DONNER PUBLIC UTILITY DISTRICT BYCC ,., � Jameis' Maass, Pre ident Prepared by: Susan M. Craig, Deputy District Clerk 6/3/98 Page 3