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HomeMy WebLinkAbout1998-01-07 Min - Board REGULAR MEETING January 7, 1998 In accordance with District Code Section Z08.010 the TDPUD minutes are action only minutes. AB Board meetinas are recorded on audio tapes which are Preserved Penoetualty and made available for listening to anv interested Partv upon their request The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 7:05 PM in the TDPUD Board Room by President Maass. ROLL CALL: Directors Joe Aguera, Ron Hemig, Bob Jones, Patricia Sutton and James Maass were present. EMPLOYEES PRESENT. Susan Craig, Steve Hollabaugh, Peter Holzmeister, Joe Horvath, Kathy Neus, Bob Quinn and Ed Taylor. CONSULTANTS PRESENT. Attorney Steve Gross and Consulting Engineer Keith Sauers. OTHERS PRESENT.• There were no others present in the audience. PUBLIC INPUT There was no public input. CONSIDERATION OF CONTINUING THE EMERGENCY RESOLUTION RELATING TO REPAIR OF THE TAHOE DONNER SUBSTATION TRANSFORMER#2 At this time, the second failed transformer has been dismantled and inspected in Westminster. A catastrophic failure to the coils and core was found and both coil and core has been ordered and is being manufactured for installation into the unit. It is hoped the repairs needed will be completed by mid-March. Director Jones moved, and Director Hemig seconded, that the emergency action relating to repair of Tahoe Donner substation transformer#2 be continued. All Directors, aye, by voice vote. SO MOVED. CONSIDERATION OF APPROVING A PROPOSAL SUBMITTED BY SAUERS ENGINEERING TO PERFORM SERVICES RELA77NG TO DESIGN OF THE HERRINGBONE BOOSTER PUMP STA77ON When the Tahoe Donner water system was constructed about 25 years ago a decision was made to postpone the construction of two pump stations (Herringbone and Northwoods) until the development in the project approached 50%. The overall system demand in Tahoe Donner has reached a point where it is now time to construct the Herringbone booster pump station. In 1991 the Board of Directors authorized Sauers Engineering to proceed with design of the two stations. Shortly after commencing, Water Superintendent Rully asked them to stop because he was concerned about possible pressure problems at the Northwoods station and because he believed demand was not critical enough to warrant construction at that time. Currently, District pumping records show that pump station capacity is critical during heavy demand periods. The 1970, `73 and `79 agreements with Tahoe Donner(Lakeworid and Dart) and possible funding sources were discussed. Thereafter, Director Jones made the following motion: that the Board approve the engineering services agreement with Sauers Engineering for service regarding the 117196 Page 1 Herringbone booster pump station project in the amount of $21,500 for the fixed fee tasks (environmental review, project design, architectural review, construction bidding) as defined in Sauers' proposal dated December 15, 1997 (copy attached). He further moved that the Board approve the engineering services agreement with Sauers Engineering for service regarding the Herringbone booster pump station project in the amount of$1Z400 for the not-to-exceed tasks (construction engineering, inspection)as defined in the attached proposal dated December 15, 1997. The motion was seconded by Director Aguera. All Directors, aye, by voice vote. SO MOVED. CONSIDERATION OF A REPORT ON DISTRICT SPACE NEEDS AND POSSIBLE ACTION AUTHORIZING THE GENERAL MANAGER TO CONDUCT A SURVEY OF AVAILABLE LAND At the last meeting, the Board discussed various needs the District has for additional space. interest was expressed in beginning the process of identifying vacant land that may be available for purchase and appropriate for future use by the District as a storage facility and eventually for all the District's needs. There was discussion about the immediate and future needs for land on which to construct storage facilities to store materials and vehicles as well as to have crew work areas and office space. The Board talked about separating field operation functions from administration and customer services functions. It was agreed that the current location is valuable to the District because it makes the TDPUD prominently visible in the community and it is valuable to others because of its location. The current building should be a valuable asset in the future either as District headquarters or to a prospective buyer should the Board decide to relocate to other accommodations. Director Aguera moved, and Director Jones seconded, that the Board direct the General Manager to: (1) survey vacant parcels of land currently owned by the District to determine whether they are necessary for future needs(2) to survey, with the help of Directors Jones and Hemig, vacant parcels of land that may be available for purchase in the District; (3) to submit a report to the Board of Directors by May 1, 1998 with the results of the findings. All Directors, aye, by voice vote. SO MOVED. CONSIDERATION OF A RESOLUTION DESIGNATING THE ADMINISTRATIVE SERVICES MANAGER AS THE DISTRICT'S AGENT TO EXECUTE APPLICATIONS FOR FUNDING FROM THE CALIFORNIA OFFICE OF EMERGENCY SERVICES The District has applied to the California Office of Emergency Services for funding to repair damage we incurred during last January's flooding. As part of the funding process of OES, the PUD has been asked to adopt a resolution designating an agent. Director Jones moved, and Director Aguera seconded, that the Board adopt Resolution No. 9801 designating a TDPUD agent regarding applications to the California Office of Emergency Services. ROLL CALL:Aguera, Hemig, Jones, Sutton and Maass. SO RESOLVED. CONSIDERATION OF BiDS FOR REPLACEMENT OF CARPET iN THE DISTRICT HEADQUARTERS BUILDING;POSSIBLE AWARD OF CONTRACT On January 7, 1998, bids were opened for re-carpeting the downstairs office areas. Two bids were received; both were in compliance. Foster's Carpets bid$20,464.31 and Countryside Carpets bid $16,728. Both contractors'licenses are current and active. Director Hemig moved, and Director Aguera seconded, that the Board award the contract for re- carpeting a portion of the District headquarters building to Countryside Carpets at a cost of$16,728. 1/7/98 Page 2 All Directors, aye, by voice vote. SO MOVED. CONSIDERATION OF A RESOLUTION DISPENSING WITH BIDDING AND AUTHORIZING THE PURCHASE OF A RECONDITIONED THREE PHASE TRANSFORMER TO UPGRADE THE CAPACITY OF THE DONNER LAKE SUBSTATION Mr. Quinn noted that Donner Lake substation is currently rated at 3.75 MVA and has no spare capacity to serve areas out of its normal system. This past holiday season, Donner Lake peaked at over 4 MW, which exceeds the nameplate rating of the bank. Because of low temperatures this in itself is not a problem; however, there is no room for added load in the Donner Lake vicinity. If Donner Lake substation is upgraded, the District will have the capability to pick up load in the Tahoe Donner and Gateway areas if required. There is a three phase substation transformer for sale that would meet the requirements of the District's electrical system. It is currently at a location on the east coast and is being offered for sale through U. S. Transformer West a company located in Pocatello, Idaho, for$152,400, with warranty, delivered to Truckee. Availability of units that meet the District's specifications at this price in the near future is questionable. After some discussion, Director Hemig moved, and Director Jones seconded, that the Board adopt Resolution No. 9802 directing that competitive bidding be dispensed with in connection with the District's purchase of a rebuilt transformer. ROLL CALL: all Directors, aye. SO RESOLVED. CONSIDERATION OF A RESOLUTION URGING CAL TRANS TO CONTINUE TIMELY CONSTRUCTION OF THE SR 267 BYPASS PROJECTS WHILE RETAINING TWO ACCESS e RAMPS AT THE EXISTING SR 8911-80 INTERCHANGE The Town Manager has asked the Board to consider adopting a resolution supporting construction of the 267 Bypass. Some controversy has arisen regarding the number of existing on/off ramps at the intersection of 89 and 1-80 that would be closed. The CalTrans design calls for all to be closed and the Town is trying to retain the eastbound off-ramp and the westbound on-ramp. The controversy is such that CaiTrans may postpone funding of the Bypass on the theory that the Truckee community does not support the project. Town officials are worried that if CalTrans postpones the project it will be several years before it again receives funding. The purpose of the proposed resolution is to show that the community is united in support of the bypass project and in support of retaining two existing ramps. After some discussion, Director Hemig moved that the Board adopt Resolution No. 9803 urging CalTrans to continue timely construction of the SR 267 bypass project while retaining two access ramps at the existing SR 8911-80 interchange. ROLL CALL: all Directors, aye, with the exception of Director Sutton who abstained stating that the problem hasn't been approached from the right perspective. SO RESOLVED. CONSIDERATION OF THE MINUTES OF DECEMBER 3, 1997 Director Jones moved, and Director Hemig seconded, that the Board accept the minutes of December 3, 1997 as corrected. All Directors, aye, by voice vote. SO MOVED. MONTHLY TREASURER'S REPORT—APPROAVAL OF THE MONTHLY REPORT—APPROVAL OF DISBURSEMENTS Director Jones moved, and Director Sutton seconded, that the Board approve the monthly 117198 Page 3 Treasurer's report. All Directors, aye, by voice vote. SO MOVED, Director Hemig moved, and Director Jones seconded, that the Board approve the disbursements. ROLL CALL:Aguera, Hemig, Jones and Maass, aye; Sutton, no. SO MOVED. RETURN TO PUBLIC SESSION This item was inadvertently included on the agenda. MISCELLANEOUS Briefly discussed was the District's policy for handling situations regarding people with special needs during power outages. This matter will be placed on the next agenda for further discussion. Note was made that two of the District's past Managers, Milt Seymour and Francis Longo, recently passed away. Director Jones thanked the District for sending a flower arrangement to his father-in-law's funeral service. ADJOURNMENT There being no further business before the Board, Director Aguera moved that the meeting be adjourned. The motion was seconded by Director Hemig. SO MOVED by consensus at 8:14 PM, TRUCKEE DONNER PUBLIC UTILITY DISTRICT t` Jam A. Maass, President,' Prepared by '1 C-4 ' > Susan M. Craig, Deputy District Clerk v smc 117198 Page 4