The URL can be used to link to this page

Home My WebLink About1999-01-06 Min - Board SPECIAL MEETING January 6, 1999 The special meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at approximately 4:00 PM in the TDPUD Board Room by President Jones. ROLL CALL: Directors Joe Aguera, Bob Jones, Ron Hemig, James Maass and Patricia Sutton were present. EMPLOYEES PRESENT: Steve Hollabaugh, Peter Holzmeister, Joe Horvath, Kathy Neus, Bob Quinn, Ed Taylor and Scott Terrell. CONSULTANTS PRESENT: Consulting Engineer Keith Knibb and District Counsel Steve Gross. OTHERS PRESENT: Bob Rausch, facilitator for the strategic planning workshop. PUBLIC INPUT There was no public input. CONTINUATION OF DISCUSSION REGARDING PREPARATION OF A STRATEGIC PLAN FOR THE DISTRICT Please see attached. ADJOURNMENT There being no further business before the Board, the meeting was adjourned at 6:00 PM. TRUCE DONNER PUBLIC UT—DISTRICT Robert A. Jo s, re dent r Prepared by f Susan M. Craig, Deputy District :1erk 1l6799 Page 1 Strategic Plan for the District January 6, 1999 REVIEW OF PREVIOUS PLANNING SESSIONS 1. Is our community growing more affluent? - perhaps the second home owner 2. Status of the strategic plan • Action - Survival of the District • Manager and Board President met with LAFCo consultant and voted to retain him 3. Decision to restore size of our sphere of influence in Nevada Co. a Consultant agreed to discuss with Nevada Co. LAFCo b Consultant agreed that District should serve area in Placer Co. • Next action - recommends a joint meeting with both LAFCo executives with us. • Note - we have received requests for annexation in Placer Co. 4. We are trying to understand what the two LAFCos are up to. a Meeting to be held soon. • Note: Concern with PCWA sphere of influence is county-wide, but they are not the logical supplier of water to the area of interest to us.. we are. • Note: Square away the Gooseneck fiasco - buy it? Restore our boundary. • Note: LAFCo says we have not completed governance study. • Question - What should we do if a friendly discussion with the two LAFCos don't do anything for us? • Action - Following a meeting with the two LAFCo execs, request consultant to provide a recommendation about future actions. Do ASAP - by February if possible. 5. Go it together or alone on sphere of influence issue • Note: We may be appealing to Placer Co. because we do not collect property taxes. • Note: Other special districts already have annexed Placer Co. territory into their spheres. Should we go it alone or together? • Action - For the moment, go it alone and see how it develops. 6. The Governance Study Page 1 a All local governments are involved, including town. b Raw statistical data from all local governments were assembled by Peter. c There are obvious areas where joint action would be cost effective and do a better job. d Town is doing its designated job of planning, zoning, etc. So are districts. • Conclusion (tentative) • Leave each agency to do its job -- doing a good job, are responsive to constituents, etc. • But there are areas where we can all cooperate better and save money and serve better. • Note: all the local governments must be given copy and change to review. • Action: • Complete the study (mid March 1999). Peter is on the spot. • Publish the draft report and distribute to participants (mid-April). • Follow up immediately with an announced public meeting at which the data are presented to the public. Invite everyone that is pertinent. • Get feedback and publish with a handsome cover (May 1999) • Use in discussions with LAFCo. • Announce the date. WATER 1. Essentially, the concept of this issue is: "Fix the system," which, in places, is in poor condition, is unreliable and needs significant improvement and investment. • Action - Bring the water facilities upgrade plan to the Board for review, revision and adoption. Include the costs and consequent rate adjustments. • When - To Board for further review on January 20, 1999. ELECTRIC 1. A concept paper has been prepared which provides directions for a more reliable and efficient and attractive electric power service, now and in the future. • Note: Need to lay out a future master plan. Current master plan is still viable for next couple of years. • Action - Present a summarized version of current master plan activities to Board in spring 1999. Page 2 • Complete a future master plan (Fall 1999). s, • Action - Present a summary of all departments' achievements in the previous year to the Board at the beginning of the new year. PLANT AND FACILITIES 1. Headquarters building and storage area a Board committee did a study of the headquarters building and storage area effectiveness. Many issues uncovered: b Traffic problems (heavy traffic) • Inadequate parking. • Inadequate meeting space. • Inadequate work areas under roof. • Inadequate storage space for equipment and materials. • Note: Current storage area is leased. Town occupies portion of headquarters building. 2. Issues: More headquarters activities? More storage areas? Move them both? a Need facilities master plan. • Note: Town may hire a consultant to do preliminary design for a city hall and other required areas. 3. Would the city be interested in purchasing this facility from us and we relocate? • Action - • Buy a piece of land that would accommodate our total needs. Ultimately get out of the leased storage property. • Develop a facilities master plan that explores all logical possibilities; for example: • Town vacate this property (headquarters) • Town buys this property • Consider separate headquarters and storage facilities • Consider combined facilities. • Come back to Board with recommendation on further action. Perhaps "piggyback" on city's consultant activities where practicable. • Consider sale of PUD properties to help finance this activity Page 3 • When - Come back with report in May 1999. TECHNOLOGY MIS MANAGER 1. District has technology elements - data, mapping, software, communications, etc. but does not possess the knowledge to tie these pieces together. • Action - • Allow technology committee to define the technology/system needs of all our various systems into a practical whole. • Bring back this system definition for approval. Define the system management task for a manager. • Ultimately seek a MIS manager who will assure that these systems are intelligently coordinated and integrated. • Consider using a consultant to assist in making the system definition. Bring in at an appropriate time. • When - Technology committee will prepare a broad schedule with milestones and bring to Board in April 1999. - DEREGULATION FIBER OPTICS 1. A convergence is occurring between electric power and telecommunications industry. 2. A key area - fiber optics. This is needed, at minimum, for electric power providers for their own internal use. 3. Also offers enormous benefits in improved communications. Fiber can carry data, video and audio, unlike copper- is multimedia. 4. Our concept - provide the fiber optic infrastructure in Truckee - to every home and business - and then let specific providers utilize our lines. 5. Ultimate service area would enlarge to include Placer County. (Would LAFCo have to approve this?) • Action - • Conduct a feasibility study to determine whether this concept makes sense for the District. • Before investing in a study, assure that it is legally feasible and how it would be accomplished through LAFCo. • When - Report to Board in February 1999, Page 4 NATURAL GAS 1. Investigate if Southwest Gas may be interested in getting out of the local natural gas business. Might we be interested in taking it on? • Note: Southwest is exploring a merger with another gas giant. • Action - • Continue exploring the possibility of taking over the natural gas business. • These new products continue to expand our sphere of service. • General concept- the PUD as the general infrastructure provider. METERING 1. Probably metering will eventually be required. 2. Board does not wish to mandate metering. 3. Many seasonal and permanent residents have shown an interest in being metered. Offer metering as a voluntary option? Develop a metered rate. 4. Need an active public relations program to help encourage use of meters. • Note: Most of our costs are fixed, not variable. Metered bills would not likely change much. 5. Drop it! Page 5 REGULAR MEETING January 6, 1999 The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at approximately 7:00 PM in the TDPUD Board Room by President Jones. ROLL CALL: Directors Joe Aguera, Ron Hemig, Bob Jones, Patricia Sutton and James Maass were present. EMPLOYEES PRESENT: Mary Chapman, Steve Hollabaugh, Peter Holzmeister, Joe Horvath, Kathy Neus, Bob Quinn, Ed Taylor and Scott Terrell. CONSULTANTS PRESENT: Consulting Engineer Keith Knibb and District Counsel Steve Gross. OTHERS PRESENT: Bob Rausch, facilitator for the strategic planning workshop. PUBLIC INPUT There was no public input. CONTINUATION OF DISCUSSION REGARDING PREPARATION OF A STRATEGIC PLAN FOR THE DISTRICT Please see attached. REVIEW OF MONTHLY TREASURER'S REPORT Motion was made and seconded to accept and approve the monthly Treasurers report.All Directors, aye, by voice vote. SO MOVED. Motion was made and seconded that the Board approve the disbursements. ROLL CALL: all Directors, aye, with the exception of Director Sutton, who voted no. SO MOVED. ADJOURNMENT There being no further business before the Board, the meeting was adjourned at 9:10 PM. TR=,KO( R PUBLIC UTILITY DISTRICT Robert A.A. J nes,,0 ident f /. Prepared bya f { _> Susan M. Craig, Deputy District Clerk /" smc 1/6/99 Page 1