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HomeMy WebLinkAbout1999-03-17 Min - Board REGULAR MEETING March 17, 1999 In accordance with District Code Section 2.08.010 the TDPUD minutes are action only minutes. All Board meetings are recorded on audio tapes which are preserved perpetually and made available for listening to any interested party upon their request The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at approximately 7:06 PM in the TDPUD Board Room by President Jones. ROLL CALL: Directors Joe Aguera, Ron Hemig, Bob Jones, Patricia Sutton and James Maass were present. EMPLOYEES PRESENT: Susan Craig, Steve Hollabaugh, Peter Holzmeister, Kathy Neus and Ed Taylor. CONSULTANTS PRESENT: Consulting Engineer Keith Knibb and District Counsel, Steve Gross. OTHERS PRESENT: There were no others present in the audience. PUBLIC INPUT There was no public input. PUBLIC HEARING ON A PROPOSED ORDINANCE TO INCREASE THE SALARY OF THE GENERAL MANAGER The public hearing relating to a proposed ordinance to increase the salary of the General Manager was opened at 7:07 PM. There was no public input, and Director Aguera moved to close the hearing; motion seconded by Director Hemig. All Directors, aye, by voice vote. SO MOVED. CONSIDERATION OF AN ORDINANCE TO INCREASE THE SALARY OF THE GENERAL MANAGER Director Aguera moved, and Director Maass seconded, that the Board adopt Ordinance No. 9901 effecting a compensation adjustment for the General Manager in the amount of 3% retroactive to January 1, 1999. His current salary is $91,540.80. The adjustment would increase that amount to $94,287.02. ROLL CALL: all Directors, aye. SO ORDAINED. CONSIDERATION OF ENTERING INTO A CONTRACT WITH THE TOWN OF TRUCKEE FOR PLACEMENT OF A WATER PIPELINE ON THE NEW GLENSHIRE DRIVE BRIDGE The town is constructing a bridge over the railroad and Truckee River on Glenshire Drive. There have been discussions during the past year about the installation of a water main by the District in the bridge. TDPUD has service areas on both sides. The initial cost estimate for installing the water main was $200,000 plus. A new method that will allow for the pipeline to be installed at a lower cost has been developed. This 3117t99 Page 1 method is the installation of 18-inch diameter steel casing inside the bridge during construction. The casing would cross the bridge and daylight outside of the roadway on both ends allowing access to insert the water pipeline at a later date. The cost of the casing installation has two elements, design and construction. The design cost is $13,338; the casing is estimated at $63,300. After discussion, Director Aguera moved, and Director Maass seconded, that the Board approve the engineering services agreement with Dokken Engineering, Inc, for design of the pipeline in the Glenshire Drive Bridge in the amount of$13,337.75 as defined in their February 26, 1999 proposal. All Directors, aye, by voice vote. SO MOVED. Staff will come back to the Board with ideas for funding the project. CONSIDERATION OF APPROVING AN AGREEMENT WITH THE CALIFORNIA DEPARTMENT OF TRANSPORTATION FOR RELOCATION OF WATER FACILITIES IN CONJUNCTION WITH CONSTRUCTION OF THE HIGHWAY 267 BYPASS There are two existing District water mains which are in conflict with the proposed 267 bypass route. CalTrans requires that the water mains be relocated for the construction of the project. According to the proposed agreement, the state will be responsible for the cost of the relocation of the water pipelines. The District will be responsible for the project design and construction and will be reimbursed for actual expenses by the state when the project is complete. Permanent rights of way will be granted by the state for the relocated utilities. Director Maass moved, and Director Hemig seconded, that the Board authorize the General Manager to execute the agreement for the utility relocation for the 267 bypass. All Directors, aye, by voice vote. SO MOVED. CONSTRUCTION OF APPROVING A COMPREHENSIVE PLAN FOR PROVIDING WATER SERVICE TO TRUCKEE FALLS GOLF COURSE PROJECT The proposed Truckee Falls Golf Course is located on Northwoods at the top of the hill that is behind the District's offices. The golf course is rough graded and final construction is on hold until an adequate water supply is obtained. The owner drilled test wells on site, but an adequate supply was not found. The water supply needed is 500 gallons per minute. There are ponds on site for storage or if an off peak time of day supply is utilized. If water is supplied to the golf course from Donner Creek well, the developer would pay the cost of the pipeline and pumping equipment to supply the water to the golf course. This supply would also be available to the school district for irrigation of the ball fields. An irrigation water rate should be established for the use of this water supply. The developer also requests an emergency supply connection. That connection would be at the Donner Creek well site. The developer would pay to the District the cost of replacement water supply for the Donner Creek well and the cost to transport it to the same area of service as the Donner Creek well supplies. Staff has reviewed this cost which includes a share cost of a new well, share of cost to upgrade Northside booster pump station and share of the cost of a new pipe line. The cost is $400,000, which would be paid by the golf course developer. After some discussion, Director Maass moved, and Director Hemig seconded, that the Board approve the concept of supplying water to the Truckee Falls Golf Course and that staff be 3117/99 Page 2 authorized to proceed with the development agreement. Director Sutton moved that the development agreement come back to the Board for consideration and approval at the appropriate time. MOTION FAILED due to lack of a second. CONSIDERATION OF A CONTRACT CHANGE ORDER RELATING TO THE HERRINGBONE BOOSTER PUMP STATION PROJECT In August of 1998, the Board awarded the Herringbone Booster Pump Station contract to Koch Construction. A change order for three items is now being requested. 1. A change in design was needed to the electrical control panel in order to meet the Districts SCADA and control needs for the project. The contractor, Electrical Engineer and staff have worked to complete the design changes that are required to meet the needs of the District. The cost of this change is $6,327.60. 2. A power ventilation system with motorized louvers was specified in the design of the building. The motorized air intake vent was not specified. The cost of this change is $1,750. 3. Because of the time it took for staff the Electrical Engineer and the contractor with his vendors to work out the design for the electrical changes, staff recommends a time extension to the contract of 150 days extending the contract completion date to May 14, 1999. Director Maass moved that the Board authorize Contract Change Order #1 in the amount of $8,077.60 and extend the contract completion date for 150 days. The motion was seconded by Director Aguera. All Directors, aye, by voice vote. SO MOVED. CONSIDERATION OF BIDS RECEIVED AND POSSIBLE AWARD OF CONTRACTS FOR PURCHASE OF PUMPS FOR BOOSTER PUMP STATIONS AT NORTHSIDE, SOMA SIERRA AND DONNER TRAILS—PURCHASE OF ELECTRIC METERS Three capital improvement projects were approved in the 1999 budget — the upgrade of the Northside, Donner Trails and Soma Sierra booster pump stations. The upgrade in capacity is basically the installation of new pumps and change-out of selected electrical components to bring the stations up to the maximum design capacity. The amount budgeted is $82,000 for each pump station and will be funded through the Tahoe Donner Water System Fund. Only one bid was received and it is in order. Director Maass moved, and Director Hemig seconded, that the Board award the bid for purchase of pumps for the Pump Station Upgrade project to Flowserve Corporation in the amount of $128,957. Further, that the additional upgrade of the motors to premium efficient grade for$12,052 be authorized and funded from the public benefits fund. All Directors, aye, by voice vote. SO MOVED. Four bids for single phase meters with radio communication modules were received and opened on February 26, 1999, three bids on Schedule A and one bid on Schedule B. All bids are in order. Director Hemig moved, and Director Maass seconded, that the Board award Schedule A to GE Supply in the amount of $65.09 each and Schedule B to Wesco Distribution in the amount of 3/17/99 Page 3 $171.75 each. All Directors, aye, by voice vote. SO MOVED. The Board asked for a comparison of time spent reading meters since upgrading to meters with radio communication modules. CONSIDERATION OF A RESOLUTION ISSUING A CALL FOR BIDS FOR PURCHASE OF A LINE TRUCK The estimated cost to replace Unit 17 (a 1985 double bucket truck used by the line crew) is $155,000 with a delivery date of at least nine months from the date of order. The truck would most likely be financed for seven or ten years, with the first payment due in 2000, so ordering the truck now will not impact the 1999 budget. Director Aguera moved, and Director Maass seconded, that the Board adopt Resolution No. 9903 approving specifications and contract documents and authorizing staff to solicit bids for purchase of a new bucket truck. All Directors, aye, by voice vote. SO MOVED. CONSIDERATION OF A RESOLUTION DECLARING A PORTION OF DISTRICT PROPERTY KNOWN AS THE SOUTHSIDE WELL PROPERTY (APN 19-450-41) SURPLUS AND AUTHORIZING STAFF TO OFFER IT FOR SALE TO PUBLIC AGENCIES During the strategic plan process the need to purchase property for a future storage facility was identified. It was also determined that it may be necessary to establish additional equipment parking, maintenance and office space at the new location. Selling some existing District land to raise the capital to purchase the property, specifically a portion of the Southside property, was discussed but no decision was made. Hiring an appraiser to suggest a number of options and appraise the property was briefly discussed. The matter was put over to a workshop meeting. CONSIDERATION OF MINUTES OF JANUARY 6, 1999; POSSIBLE APPROVAL Director Maass moved, and Director Aguera seconded, that the Board approve the special and regular meeting minutes of January 6, 1999. All Directors, aye, by voice vote. SO MOVED. TREASURER'S REPORT — APPROVAL OF THE MONTHLY REPORT — APPROVAL OF DISBURSEMENTS Director Maass moved, and Director Hemig seconded, that the Board approve the monthly Treasurer's report. All Directors, aye, by voice vote. SO MOVED. Director Maass moved, and Director Hemig seconded, that the Board approve the disbursements. ROLL CALL: all Directors, aye, with the exception of Director Sutton, who voted no. SO MOVED. MONTHLY STAFF REPORTS There were no comments or questions about the monthly staff reports. Copies are attached. CLOSED SESSION CONFERENCE WITH REAL PROPERTY NEGOTIATOR UNDER GOVERNMENT CODE SECTION 54956.8. PROPERTY: APN 19-400-11 AND 19-420-38. NEGOTIATING PARTIES: PETER 3117/99 Page 4 HOLZMEISTER REPRESENTING THE DISTRICT AND LAWRENCE C. AND LINDA LONG, OWNERS OF APN 19-400-11 AND CHRIS STEELE, OWNER OF APN 19-420-38. UNDER NEGOTIATION: PRICE AND TERMS OF PAYMENT Counsel Gross excused himself from participating in closed session since his office represents Lawrence Long in another matter. The Board adjourned to closed session at 8:16 PM. RETURN TO PUBLIC SESSION The Board returned to public session at approximately 8:40 PM. There was no action taken or direction given as a result of closed session. ADJOURNMENT There being no further business before the Board, the meeting was adjourned at 8:41 PM. TRU, KEE DO�NN_E�Ry�PUBw�LIC ILITY DISTRICT f.'-"V �� ^'! .'S\....}-+: Yam'✓' Robert A. Jongi, resident P Y p, Prepared b >- ---� - Susan M. Craig, Deputy District Clerk smc 3/17/99 Page 5