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Home My WebLink About1999-04-07 Min - Board REGULAR MEETING April 7, 1999 In accordance with District Code Section 2.08.010, the TDPUD minutes are action only minutes. All Board meetings are recorded on audio tapes which are preserved perpetually and made available for listening to any interested party upon their request. The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at approximately 7:04 PM in the TDPUD Board Room by President Jones. ROLL CALL: Directors Ron Hemig, Bob Jones and Patricia Sutton were present; Directors Joe Aguera and James Maass were unable to attend. EMPLOYEES PRESENT: Susan Craig, Steve Hollabaugh, Peter Holzmeister, Bob Quinn, Ed Taylor and Scott Terrell. CONSULTANTS PRESENT: Consulting Engineer Keith Knibb and District Counsel, Steve Gross. OTHERS PRESENT: Mitch Anderson and Ron Crocowith from Energy Masters International. PUBLIC INPUT There was no public input. CONSIDERATION OF ADOPTING A STRATEGIC PLAN FOR THE DISTRICT The Board and management staff met with Bob Rauch on three occasions to develop a strategic plan for the District. The process is now complete and the workshop notes have been incorporated into the earlier draft strategic plan. Director Hemig moved, and Director Sutton seconded, that the Board adopt the strategic plan. ROLL CALL: Aguera and Maass, absent; all other Directors, aye. SO MOVED. Another workshop with Bob Rauch will be held in either August or September, before the budget process begins. CONSIDERATION OF A RESOLUTION DISPENSING WITH COMPETITIVE BIDDING AND AUTHORIZING THE PURCHASE OF AN AM/FM/GIS MAPPING SYSTEM, CONVERSION OF EXISTING MAPS AND TRAINING AND SUPPORT SERVICES TO PROVIDE FOR THE DISTRICT'S MAPPING NEEDS The District has chosen Central Area Data Processing (CADP) to provide its utility billing and financial accounting data processing needs and wants an AutoCad based mapping system to integrate closely with the customer information system. After an extensive evaluation, staff has determined that the CADP mapping system will meet current and future needs. Director Sutton moved, and Director Hemig seconded, that the Board adopt Resolution No. 9904 directing that competitive bidding be dispensed with in connection with the District's purchase of an 47199 Page 1 automated mapping/facilities management/geographical information system mapping system, conversion of existing maps, training and support services to provide for the District's mapping needs. ROLL CALL: Aguera and Maass, absent; all other Directors, aye. SO RESOLVED. CONSIDERATION OF APPROVING A CONTRACT BETWEEN THE DISTRICT AND ENERGY MASTERS INTERNATIONAL FOR PROVISION OF A COMPREHENSIVE ENERGY AUDIT AT TAHOE TRUCKEE SANITATION AGENCY UNDER THE DISTRICT'S PUBLIC BENEFITS PROGRAM The District is now implementing public benefit programs in accordance with AB1890. One of the programs was designed to provide comprehensive energy analyses to the large, non-profit agencies in Truckee, primarily special districts. These were targeted because they offer essential, non-profit services to most consumers in Truckee and they are large energy users. Staff budgeted $100,000 this year to provide this technical assistance. The cost for the comprehensive energy analyses for all but two of the agencies is less than $10,000 (and do not require Board approval). The cost for a consultant to perform the analysis for Tahoe Truckee Sanitation Agency is $29,920, Some additional work is required on the Tahoe Forest Hospital proposal before it may be brought to the Board for consideration. The Northern California Power Agency, after going through a very thorough process, selected Energy Masters international to perform these types of services for member utility customers. Ron Crocowith and Mitch Anderson of EMI were present in the audience. The Board reviewed EMI's proposal. Once the analysis is complete, TTSA would be provided with a guide to energy saving opportunities, cost and economic payback or impact if certain measures are implemented. There was some discussion about acceptable uses of public benefit money. It was mentioned that this program, if authorized, could be a good public relations article for the newspaper. Director Sutton moved that this matter be tabled to the next meeting agenda; seconded by Director Hemig. All Directors, aye, by voice vote. SO MOVED. CONSIDERATION OF APPROVING PROPOSAL FROM HIS GEOTRANS FOR PROVISION OF SERVICES RELATING TO DEVELOPMENT OF A NEW WELL In the 1999 budget the Board approved the drilling of a new water well (the Mattis Valley Well). Staff has been working to identify locations; several sites have been found. At this time staff is requesting the approval of a contract for services with HIS GeoTrans for the design, bidding, drilling/construction supervision and documentation of the exploration and production wells. Staff reviewed the steps involved in the well-development process. Thereafter, Director Sutton moved, and Director Hemig seconded, that the Board approve the agreement with HIS GeoTrans for service regarding the Martis Valley Water Well Project in an amount not-to-exceed $42,000 for the design, bidding, drilling/construction supervision and documentation of the exploration and production wells as defined in the proposal dated April 1, 1999. ROLL CALL: Aguera and Maass, absent; all other Directors, aye. SO MOVED. 4f7/99 Page 2 DISCUSSION OF ELECTRIC CONNECTION CHARGES A local contractor requested that the Board consider decreasing the underground electric connection fee to match the overhead connection charge (an approximate$200 difference). Staff provided the Board with a detailed analysis of connection expenses and revenues for 1998 and various options available. After some discussion, staff was directed to identify whether or not there are any significant long- term savings to having services undergrounded and to bring the information back to the Board. CONSIDERATION OF MINUTES OF JANUARY 20, FEBRUARY 3, MARCH 4 AND MARCH 17, 1999; POSSIBLE DIRECTION Director Hemig moved, and Director Sutton seconded, that the Board approve the minutes of January 20, February 3, March 4 and March 17, 1999 as corrected. All Directors, aye, by voice vote. SO MOVED. TREASURER'S REPORT — APPROVAL OF THE MONTHLY REPORT — APPROVAL OF DISBURSEMENTS These matters were put over until the next meeting. CLOSED SESSION Conference with legal counsel — existing litigation, Government Code Section 54956.9(a), People of the State of California acting by and through the Department of Transportation versus Hopkins Boca Sierra, LP, Tahoe Truckee Sanitation Agency, Truckee Sanitary District, Truckee Donner public Utility District, E. W. Hopkins Nevada Inc., E.W. Hopkins Boca Sierra Inc. and does one through twenty, inclusive Conference with real property negotiator, Government code Section 54956.E Property: APN 16-510-11; negotiating parties, James and Halite M.Williams as property owners and Peter L. Hoizmeister representing the district. Under negotiation, price and terms of payment Counsel Gross excused himself from discussing the State versus CalTrans et al lawsuit because his firm represents Hopkins Boca Sierra in other matters. The Board adjourned to closed session at approximately 8:42 PM. RETURN TO PUBLIC SESSION The Board returned to public session at approximately 9:10 PM. There was no action taken or direction given as a result of closed session. 417199 Page 3 ADJOURNMENT There being no further business before the Board, the meeting was adjourned at 9:11 PM. TRUE DONNER PUBLIC UTILITY DISTRICT 1 !' > r Lv Robert A.,6nes,,President t J Preparid*y /le_ --p Susan M. Craig, Deputy District Clerk smc 47199 Page 4