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HomeMy WebLinkAbout1999-05-19 Min - Board REGULAR MEETING May 19, 1999 In accordance with District Code Section 2.08.010 the TDPUD minutes are action only minutes. All Board meetings are recorded on audio tapes which are preserved perpetually and made available for listening to any interested party upon their request The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at approximately 7:01 PM in the TDPUD Board Room by Vice President Hemig ROLL CALL: Directors Ron Hemig, Jaynes Maass and Patricia Sutton were present. Directors Joe Aguera and Bob Jones were unable to attend. EMPLOYEES PRESENT: Steve Hollabaugh, Joe Horvath, Peter Holzmeister, Kathy Neus, Bob Quinn, Ed Taylor and Scoff Terrell. CONSULTANTS PRESENT: Consulting Engineer Keith Knibb and District Counsel, Steve Gross. OTHERS PRESENT: There were no other present in the audience. PUBLIC INPUT: There was no public input. CONSIDERATION OF REPORTS ON BIDS RECEIVED AND POSSIBLE AWARD OF CONTRACTS FOR PURCHASE.OF AN INFRARED CAMERA—RELOCATION OF THE WATER LINE ON HIGHWAY 267 AS PART OF THE BYPASS PROJECT Infrared camera Four.bids were received for an infrared camera; all were in order, but two of the bids had exceptions. After discussion, Director Maass moved that the Board award the bid for an infrared camera to FUR Systems, the lowest bidder with no exceptions; for a new AGEMA 570 Elite in the amount of$46j000; Director Sutton seconded the motion. ROLL:CALL: Maass, Sutton and Hell" , aye; Aguera and Jones,;absent. 80 MOVED. Relocation of the water line on Highway 267 as part of the bypass project—Three bids were received in response to the call for bids; all were in order and below the engineer's estimate. Director Maass moved, and Director Sutton seconded, that the Board award the contract for the Highway 267 Water Pipeline Relocation (without alternate) to Koch Construction'of Penn Valley in the:amount of$320,713. ROLL CALL: all Directors, aye. SO MOVED. DEVELOPMENT OF THE NEW MARTIS VALLEY WELL—REPORT ON PROJECT TIMELINE— CONSIDERATION OF A PROPOSAL FROM SAVERS ENGINEERING TO CONDUCT CEQA PROCESS-CONSIDERATION OF SOLICITING BIDS FOR TEST HOLE AND WELL DRILLING — CONSIDERATION OF PROVIDING NOTICE REQUIRED BY THE DRAFT TRUCKEE RIVER OPERATING AGREEMENT —CONSIDERATION OF A RESOLUTION RELATED TO USE OF DONNER CREEK WELL Water Superintendent Taylor reviewed the many elements of the Martis Valley Well Project, a list of tasks and a timetable for each task. Certain items will come back to the Board for approval to proceed. 5t19/99 Page 1 r" It is anticipated that the geologic test hole project will qualify for a categorical exemption and that a negative declaration will be the appropriate level of review for the subsequent phases of the project. After brief review of the proposal, Director Maass moved that the engineering services agreement with Sauers Engineering to perform the environmental review of the Mattis Valley Well Project as defined in their proposal dated May 12, 1999 in the amount of$7,500 be approved. The motion was seconded by Director Sutton. All Directors, aye, by voice vote. SO MOVED. It was noted that Al Bailey, one of the owners of Ponderosa Golf Course, indicated they would be willing to sell a small parcel to the District for the well if testing is successful. Steve Gross advised that he performed work for Mr. Bailey several years ago (not related to this matter). If the District enters negotiations for purchase of the parcel, a different attorney will be asked to prepare the contract. The Board previously approved the engineering contract for the Mattis Valley Well Drilling Project. Plans, specifications and contract documents are complete and counsel has reviewed the contract documents, Director Maass moved, and Director Sutton seconded, that the Board authorize staff to advertise for and accept bids for the drilling and construction of the Mattis Valley Well Project with a bid opening date of June 29, 1999. All Directors, aye, by voice vote. SO MOVED. The draft Truckee River Operating Agreement, which is still being negotiated, contains a provision requiring that the District give notice to the administrator of TROA whenever new well construction is planned. There is a gentleman's agreement that the parties will live by the well construction provisions of TROA while the rest of the agreement is in the process of being negotiated. Director Maass moved, and Director Sutton seconded, that the Board authorize staff to submit the notice of intent to construct a water well, as provided in the draft TROA, and to utilize the services of Geotrans HydroSearch in preparation of the notice. The notice is also to be printed in the Sierra Sun. The District has need of the temporary use of Donner Creek Well as a drinking water source from June 15, 1999 to September 15, 1999. Since the well has been declared to be under the influence of surface water, the Department of Health Services has set certain conditions that must be met in order to utilize the water. Director Maass moved, and Director Sutton seconded, that the Board adopt Resolution No. 9905 accepting the Department of Health Services' conditions for temporary use of the Donner Creek Well. ROLL CALL: all Directors, aye. SO RESOLVED. CONSIDERATION OF A WATER CONSERVATION PROGRAM FOR THE DISTRICT Staff is proposing to implement a water conservation program that will include education, advertising, promotions and, in the future, low-water use garden contests. The Board suggested asking for proposals from local botanists and landscape professionals for putting on a series of lectures and demonstrations. Relating to water bottles for distribution to customers, staff is to conduct a public contest to come with an appropriate slogan, such as "Sierra water is worth saving" and use the most popular bottle size. Director Maass moved, and Director Sutton seconded, that the Board approve a water conservation program for the District. All Directors, aye, by voice vote. SO MOVED. 5/19/99 Page 2 REPORT ON STATUS OF THE DISTRICT'S ELECTRIC MASTER PLAN As was requested during the strategic planning process, Electric Superintendent Quinn reported on the status of various projects-on the District's Electric Master Plan and answered questions posed by the Board. DISCUSSION OF TELECOMMUNICATIONS ISSUES Mr. Holzmeister reported on contact with Williams Communications, USA Media and the status of the feasibility study. Consultant Bob Braitman is in the process of discussing the District's latent powers and the proper way to proceed with LAFCo. The District is:at a point where it should consider negotiating contracts with Williams and USA Media,:complete the feasibility study, arrange financing, develop a construction program and develop customers in the community. Manager Holzmeister suggested that as the District pursues new services, it needs to add appropriate<staff - a Telecommunications Manager, GIS Mapping Technician and Electrician. A proposed job description for Telecommunications Manager was presented. Mr. Holzmeister thought, there may be enough information available for the Board to consider taking action with respect to fiber optics contracts and staffing at the next meeting. ` The Board seemed in agreement about proceeding with preparation of the job descriptions for the GIS Mapping Technician and Electrician. DISCUSSION OF BOARD ROOM REMODEL The Support Services Manager discussed various aspects of the Board room remodeling project with the Directors. Among items discussed were replacing the wall panels with similar acoustical panels, removing the vertical trim, painting the room a new color, installing new carpet, wall-washing fights, microphonelrecording system, computer hook-ups, cable, a chair rail, crown molding and some wood paneling behind the dais. The Board indicated they would like a semi-circular Board dais that seats five, a separate table for staff and consultants ADJOURNMENT There being no further,business before the Board, Director Hemig moved that the meeting be adjourned at 10:04 PM seconded by Director Aguera, All Directors, aye,by voice vote. SO MOVED. TRUCE DONNER PUBLIC UTILITY DISTRICT Robert A. Jorl�re"' rit Prepared by Susan M. Craig, Deputy District Clerk smc 5/19/99 Page 3