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HomeMy WebLinkAbout1999-06-02 Min - Board REGULAR MEETING June 2, 1999 In accordance with District Code Section 2.08.010, the TDPUD minutes are action only minutes. All Board meetings are recorded on audio tapes which are preserved perpetually and made available for listening to any interested party upon their request The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at approximately 7:04 PM in the TDPUD Board Room by President Jones. ROLL CALL: Directors Ron Hemig, James Maass, Patricia Sutton and Bob Jones were present. Directors Joe Aguera was expected. EMPLOYEES PRESENT: Mary Chapman, Susan Craig, Steve Hollabaugh, Peter Holzmeister, Bob Quinn, Ed Taylor and Scott Terrell. CONSULTANTS PRESENT: Consulting Engineer Keith Knibb and District Counsel, Steve Gross. OTHERS PRESENT: There were no others present in the audience. PUBLIC INPUT: There was no public input. <. PUBLIC HEARING ON A PROPOSED ORDINANCE TO INCREASE ELECTRIC CONNECTION CHARGES The public hearing was opened at 7:05 PM. Mr. Holzmeister briefly presented an analysis of the District's costs and the current and proposed fee schedule. The hearing was closed at 7:07 PM. CONSIDERATION OF AN ORDINANCE TO INCREASE THE ELECTRIC CONNECTION CHARGES The draft ordinance and fee schedule were reviewed. It was decided that, for clarity, the words "temporary" and "permanent"would be defined on the fee schedule. Director Maass moved, and Director Hemig seconded, that the Board adopt Ordinance No. 9902 amending the District's electric connection and facilities fee schedule as amended. ROLL CALL: Directors Hemig, Maass, Sutton and Jones, aye; Aguera, absent. SO ORDAINED. CONSIDERATION OF AUTHORIZATION TO ADVERTISE FOR BIDS FOR REPLACEMENT OF THE WATER LINE ON BROOKSTONE DRIVE The Board previously approved the engineering contract to the Brookstone Drive pipeline replacement project. It was determined that the project is categorically exempt in accordance with the CEQA guidelines and now the plans, specifications and contract documents are complete. Director Hemig moved, and Director Maass seconded, that the Board authorize staff to advertise for and accept bids for construction of the Brookstone Drive Pipeline Replacement Project with a bid opening date of July 2, 1999. All Directors, aye, by voice vote. SO MOVED. 6t2199 Page 1 CONSIDERATION OF AN AGREEMENT WITH SAUERS ENGINEERING FOR SERVICES IN RELATION TO DESIGN OF A WELL PUMP BUILDING FOR THE PROPOSED MARTIS VALLEY WELL In the budget the Board approved the drilling of a new water well. Staff is now requesting the approval of contracts for services with Sauers Engineering for the design, bidding, construction engineering and inspection of the Martis Valley well pump building. Director Hemig moved that the Board approve the engineering services agreement with Sauers Engineering for survey, project design and bidding of the Martis Valley Well Pump Building Project in the amount of $11,000 and the agreement with Sauers for construction engineering and inspection of the Martis Valley Well Pump Building Project in a not-to-exceed amount of$12,400. The motion was seconded by Director Maass, SO MOVED by voice vote. CONSIDERATION OF AUTHORIZATION OF A SECOND ELECTRICIAN(METER TECHNICIAN POSITION The Board talked about the workload the District is experiencing in maintaining the electrical equipment and systems at the last workshop. Additional staff is needed to install, monitor and maintain the equipment. Adding a position does not require the District to go through the meet and confer process with the Union. This new position, as well as the existing position, report directly to the Electrical Superintendent. Director Maass moved, and Director Hemig seconded, that the Board authorize a second position within the electrician/meter technician classification. All Directors, aye, by voice vote. SO MOVED. REVIEW OF THE DISTRICT'S PUBLIC BENEFITS PROGRAM AND POSSIBLE DIRECTION RELATED TO ENTERING INTO A CONTRACT WITH ENERGY MASTERS INCORPORATED FOR THE PROVISION OF ENERGY EFFICIENCY SERVICES—A POLICY RELATED TO PROVISION OF ENERGY EFFICIENCY SERVICES TO PUBLIC AGENCIES Staff presented a draft agreement between Energy Masters and the District for the provision of comprehensive energy analyses for the District's largest, non-profit customers. The analyses will provide direction to the agencies regarding opportunities to implement cost-effective energy-saving measures. At this point, 7:50 PM, Director Aguera arrived. After discussion, Director Maass moved that the Board authorize staff to enter into contracts with EMI to conduct analyses for individual agencies when the cost is less than $10,000. When the cost of$10,000 or more, the contract must be submitted to the Board for specific approval. The motion was seconded by Director Hemig. ROLL CALL: all Directors, aye. SO MOVED. Regarding the funding of energy efficient equipment for individual agencies from the public benefit fund, Director Maass moved that staff be authorized to approve funding up to $5,000 for any one agency based on projected benefit and ability of the agency to pay. Funding in excess of $5,000 would require specific Board approval. the motion was seconded by Director Hemig. ROLL CALL: all Directors, aye. SO MOVED. Director Hemig moved, and Director Aguera seconded, that the Board approve the contract form 6/2/99 Page 2 to be used with Energy Masters subject to review and amendment by counsel. All Directors, aye, by voice vote. SO MOVED. CONSIDERATION OF REPORT ON TELECOMMUNICATIONS BUSINESS PLANNING, POSSIBLE DIRECTION Mr. Holzmeister presented the Board with principles of a partnership arrangement with USA Media Group drafted by Marty Skeer. It has been faxed to USA Media and they are in basic agreement. Involvement with the town relating to a franchise will be necessary. Also presented were the principles of a joint transmission project with Williams Communications prepared by Marty Skeer. It was faxed to Williams and there is general agreement. There needs to be an agreement with the town. The Board seemed to agree that a special meeting to take action on telecommunications matters could be scheduled. APPROVAL OF THE MINUTES OF APRIL 21, MAY 5 AND MAY 19, 1999 Director Maass moved, and Director Hemig seconded, that the Board approve the minutes of April 21, May 5 and May 19, 1999 as presented. ROLL CALL: all Directors, aye, with the exception of Director Jones who abstained. SO MOVED. The secretary was asked to research the minutes and determine when the Board gave direction for Scott Terrell to bring an energy analyses contract template to the Board. TREASURER'S REPORT — APPROVAL OF THE MONTHLY REPORT — APPROVAL OF DISBURSEMENTS Director Hemig moved, and Director Maass seconded, that the Board approve the monthly Treasurer's report. All Directors, aye, by voice vote. SO MOVED. Director Maass moved, and Director Hemig seconded, that the Board approve the disbursements. ROLL CALL: Aguera, Hemig, Maass and Jones, aye; Sutton, no. SO MOVED. CLOSED SESSION Conference with real property negotiator under Government Code Section 54956.8. Property: APN 19-400-38. Negotiating parties: Peter Holzmeister representing the District and Chris Steele, owner of the property. Under negotiation: price and terms of payment The Board adjourned to closed session at 8:27 PM. RETURN TO PUBLIC SESSION The Board returned to public session at 8:50 PM. There was no action taken or direction given as a result of closed session. ADJOURNMENT There being no further business before the Board, Director Hemig moved that the meeting be adjourned at 8:51 PM; seconded by Director Aguera. All Directors, aye, by voice vote. SO MOVED, 6/2/99 Page 3 f TRUCKEE DONNER PUBLIC UTILITY DISTRICT Robert A. Jong , PrisicWnt Prepared by Susan M. Craig, Deputy District Clerk 61 Me 6t2199 Page 4