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HomeMy WebLinkAbout1999-06-16 Min - Board ................. ... ..................... ... REGULAR MEETING June 16, 1999 In accordance with District Code Section 2.08.010, the TDPUD minutes are action only minutes. All Board meetings are recorded on audio tapes which are preserved perpetually and made available for listening to any interested party upon their request. The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at approximately 7:07 PM in the TDPUD Board Room by President Jones. ROLL CALL: Directors Joe Aguera, Ron Hemig, James Maass, Patricia Sutton and Bob Jones were present. EMPLOYEES PRESENT: Susan Craig, Steve Hollabaugh, Peter Holzmeister, Joe Horvath, Bob Quinn and Ed Taylor. CONSULTANTS PRESENT: District Counsel, Steve Gross. OTHERS PRESENT: There were no others present in the audience. CONSIDERATION AND POSSIBLE ADOPTION OF STANDBY RESOLUTIONS Director Maass moved, and Director Aguera seconded, that the following resolutions be adopted by the Board: Resolution No. 9906 implementing and fixing electric standby charges for the fiscal year 1999-2000; Resolution No. 9907 implementing and fixing water standby charges for the fiscal year 1999-2000; Resolution No. 9908 fixing and placing electric and water standby charges on District tax roll for collection by the County of Nevada; Resolution No. 9909 fixing and placing electric and water standby charges on District tax roll for collection by the County of Placer. ROLL CALL: all Directors, aye. SO RESOLVED, CONSIDERATION OF A REPORT ON BIDS AND POSSIBLE AWARD OF A CONTRACT FOR RELOCATION OF ELECTRIC SYSTEM FACILITIES FOR THE HIGHWAY 267 BYPASS PROJECT The Highway 267 Bypass Project is required to meet CalTrans' requirements and has been budgeted. Bid Schedule 1 represents work along Gienshire Drive; Bid Schedule 2 is near the TSD ponds; Bid Schedule 3 is in the Highway 89 North/interstate 80 area; Bid Schedule 4 is along Highway 267 between Best Western Inn and Airport Road; Bid Schedule 4a represents the work required to trench through a sensitive wetlands area along Highway 267 and must be completed as an integral part of Bid Schedule 4. Bids were received from six contractors and opened on June 14, 1999. The total project cost is $560,778.50 when all the low bids are summed together. The net cost to the District will be approximately$165,000 after costs are shared with Pacific Bell and WestStar Cable and we receive reimbursement from CalTrans for moving our facilities. 6/16t99 Page 1 After consideration, Director Maass moved, and Director Aguera seconded, that bids be awarded as follows: Schedules 1 and 2 to Longo in the amounts of $76,540.50 and $37,470 respectively; Schedule 3 to Burt & Burt in the amount of$31,240; Schedules 4 and 4a to Koch Construction in the amounts of $370,893.30 and $44,634.70 respectively. ROLL CALL: ail Directors, aye. SO MOVED. CONSIDERATION OF AUTHORIZING PLACEMENT OF CASING ON NEW GLENSHIRE DRIVE BRIDGE Required information was not available, so this matter was put over to the next meeting. DISCUSSION OF THE STATUS OF THE TELECOMMUNICATIONS BUSINESS PLANNING PROCESS; POSSIBLE ACTION Mr. Holzmeister reported that he met with Chris Hillard, president of USAMedia Group. He was introduced to Roger Terneuzen, the new regional manager. Alan Harry, who was manager of WestStar is no longer in that position and has been offered a marketing position with the new company. Mr. Hillard expressed the concern that the summer is upon us and no fiber system construction has begun. He offered to enter into a letter of intent to form the joint partnership as a way to encourage construction to begin. Marty Skeer and Mr. Holzmeister will meet with Mr. Hillard to work through the details of the proposed joint venture. They hope to have enough agreement to bring a firm proposal to the Board at the July 7 meeting. Marty Skeer and Mr. Holzmeister met with Steve Wright and Dan Wilkins of the Town. They were amenable to working out a partnership with the District and Williams, subject to reviewing the details of the agreement. They were also amenable to cooperating with the District and USA Media regarding the provision of high speed data transport services to the public, educational and governmental agencies. The franchise agreement between the town and USA Media requires USA Media to provide PEG services, but the District would like to play a major role in serving PEG agencies. Marty Skeer and Mr. Holzmeister, working with USA Media, are developing an alternate to what is contained in the franchise. Marty Skeer is drafting an agreement between the town, TDPUD and Williams for submission to the town and Williams. That may be ready for submission to the Board on July 7. Both US Media and Williams need their projects constructed this year for the partnership to work. Marty Skeer has been asked to submit a proposal for RMI to prepare plans, specifications, construction documents, cost estimates and a project timetable for Board consideration. Mr. Holzmeister noted that although there are complex matters to be resolved, there are no insurmountable obstacles in sight at this time. CONSIDERATION OF A CONTRACT FOR PERMISSION TO ENTER ONTO LAND FOR THE PURPOSE OF DRILLING A TEST HOLE AND ESTABLISHING AN OPTION TO PURCHASE LAND FOR DEVELOPMENT OF THE NEW MARTIS VALLEY WELL Counsel Gross left the room since he declared a possible conflict the last time this matter was discussed. (Mr. Gross represented Mr. Bailey in one instance five or six years ago.) The District has been evaluating a vacant parcel of land adjacent to Ponderosa Golf Course as a possible site for the new Martis Valley well. Al Bailey, one of the owners of the parcel, indicates a 6/16t99 Page 2 willingness to sell. Alpine Vista Appraisals was retained by the District and determined the value of the parcel to be $35,000; Mr. Bailey found that figure to be acceptable. Director Hemig moved that the Board direct Mr. Holzmeister to enter into an option agreement with Al Bailey for the purpose of drilling a test hole on APN 19-320-09. if the test proves positive, authorization was given for the Manager to enter into a contract for purchase of the parcel for the price of $35,000 which also includes an easement from that parcel to existing District facilities. Director Maass seconded the motion. ROLL CALL: all Directors, aye. SO MOVED. Mr. Gross was asked to return to the meeting. The Board inquired about his relationship with Mr. Baily. He reported that he hasn't done work for Mr. Baily in six years and doesn't think anyone else in the firm has either. He will confirm he isn't an active client. If this is the case, the Board would like Mr. Gross to prepare the contract on behalf of the District. Director Sutton disclosed that Sutton Paving did some paving in the golf course parking lot several years ago but did not think there was a conflict. REVIEW OF MONTHLY STAFF REPORTS The Board briefly reviewed the staff reports. ADJOURNMENT There being no further business before the Board, the meeting be adjourned at 8:25 PM. TRUCKEE DONNER PUBLIC UTILITY DISTRICT -'lam—v Robert A. Jones,pident Prepared bye Susan M. Craig, Deputy District Clerk smc s, 6/16/99 Page 3