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Home My WebLink About1999-07-21 Min - Board REGULAR MEETING July 21, 1999 In accordance with District Code Section 2.08.010 the TDPUD minutes are action only minutes. All Board meetings are recorded on audio tapes which are preserved perpetually and made available for listening to any interested party upon their request The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at approximately 7:05 PM in the TDPUD Board Room by Vice President Hemig. ROLL CALL: Directors Joe Aguera, Ron Hemig, James Maass and Patricia Sutton were present. Director Bob Jones was absent. EMPLOYEES PRESENT: Susan Craig, Steve Hollabaugh, Peter Holzmeister, Kathy Neus, Bob Quinn, and Ed Taylor. CONSULTANTS PRESENT: District Counsel, Steve Gross; Engineer, Keith Knibb. OTHERS PRESENT: Rick Gardner, Vice President of the Glenshire Mutual Water District Board. PUBLIC INPUT There was no public input. CONSIDERATION OF A RESOLUTION AMENDING THE DISTRICT'S PURCHASING POLICY TO REFLECT CHANGES IN STATE BIDDING LAW The law governing the requirement to go to bid for purchase of materials and services has changed. The old law required the District to solicit formal bids for purchases over $10,000. The new law increases the limit to$15,000. Staff recommends amending District policy to reflect the new limits. Director Maass moved, and Director Aguera seconded, that the Board adopt Resolution No. 9911 amending District policy regarding purchasing. ROLL CALL: Aguera, Maass, Sutton and Hemig, aye; Jones, absent. SO RESOLVED, CONSIDERATION OF APPROVING A PLAN TO REMODEL THE DISTRICT BOARD ROOM AND ISSUING A CALL FOR BIDS The remodel plan for the District Board room has seven distinct tasks— installation of new carpet; new lighting and ceiling modifications; installation of a new sound system; installation of conduits, cabling and wiring; relocation and modification of the Board dais; replacement of wall material; trim and paint. With the exception of the dais, Mr. Holzmeister believes items can be performed on the basis of telephone quotes or performed by in-house labor. Kathy Neus displayed a model of the dais and answered questions posed by the Directors. There was some discussion and the question of whether or not the components can be split up to allow the District to complete some of the tasks was brought up. Legal counsel was asked to provide an opinion. 7l7199 Page 1 .................... .. Director Aguera moved that the Board approve the Board room remodel plan, authorize staff to proceed with implementation and issue a call for bids for the Board dais unless counsel determines the District should go to bid for all items. Director Maass seconded the motion. ROLL CALL: Aguera, Maass, Sutton and Hemig, aye; Jones, absent. SO MOVED. CONSIDERATION OF APPROVING A MEMORANDUM OF UNDERSTANDING AUTHORIZING THE DISTRICT'S PARTICIPATION IN THE TRUCKEE RIVER COMPREHENSIVE RESOURCE PLAN WATERSHED MANAGEMENT PROCESS The Truckee River Comprehensive Management Plan (CRMP) is a diverse group interested in the overall health of the Truckee River and its watershed areas. The group includes rafters, fishermen, biologists, forest managers, ski area managers, land use planners, water purveyors, TTSA, boaters, the tourism industry, soils conservation service, developers, CDF, Lahontan Regional Water Quality Control Board and many others. All the parties have an interest in what happens to the river and its watershed. Those interests vary widely and, in many cases, conflict, but they are all better served with a forum enabling them to talk. The Board briefly reviewed the memorandum of understanding. Membership carries no legal obligation, only the promise to meet, study, talk and listen. Action takes place only when 100% consensus takes place. Director Sutton moved, and Director Maass seconded, that the Board authorize execution of the Memorandum of Understanding relating to Coordinated Resource Management and Planning for the Truckee River Watershed. ROLL CALL: all Directors, aye; Director Jones, absent. SO MOVED. CONSIDERATION OF A PROPOSAL TO PROVIDE FOR A FUTURE WATER LINE ON THE NEW GLENSHIRE DRIVE BRIDGE In March the Board approved the engineering services agreement with Dokken Engineering for service regarding the design of the pipeline in the Glenshire Drive Bridge. The contractor's cost estimate was too high and staff was directed to explore other less costly alternatives. After discussions with the design and construction engineers an alternative was developed. It provides for the future installation of a pipeline in the bridge but reduces the cost at this time. The supports and end walls will be modified and access points will be added to permit the installation of the pipeline at a future date. The cost for this change is $31,512.67. Rich Gardner, Vice President of the Glenshire Mutual Water District, was present and expressed concern with the District's intent. The Board apologized for not contacting the Glenshire Board and explained that there is no planned take-over. The intent is to be in a position to provide help in the event of a water shortage in Glenshire (as is done with Donner Lake water customers) and to have the supports and end walls in place in the bridge in the event Glenshire wants to connect to the Districts system some time in the future. Director Maass moved, and Director Aguera seconded, that the Board approve the project for the modification of the Glenshire Drive Bridge to accommodate a future water pipeline and authorize the expenditure of$31,512.67 for this modification. ROLL CALL: Director Jones absent, all other Directors, aye. SO MOVED. MARTS VALLEY WELL CEQA PROCESS — AUTHORIZATION TO FILE THE PROPOSED NEGATIVE DECLARATION AND ENVIRONMENTAL INITIAL STUDY WITH THE NEVADA 7/7199 Page 2 COUNTY CLERK — AUTHORIZATION TO CIRCULATE THE PROPOSED NEGATIVE DECLARATION AND ENVIRONMENTAL INITIAL STUDY WITH RESPONSIBLE AND INTERESTED AGENCIES AND WITH THE STATE CLEARINGHOUSE—AUTHORIZATION TO PUBLISH A NOTICE OF PUBLIC REVIEW PERIOD AND PUBLIC HEARING ON THE PROPOSED NEGATIVE DECLARATION—AUTHORIZATION TO SCHEDULE A PUBLIC HEARING FOR THE PROPOSED NEGATIVE DECLARATION AT THE REGULAR BOARD MEETING ON AUGUST 18, 1999 Sauers Engineering has completed the proposed Negative Declaration and Environmental Initial Study for the Martis Valley well. The documents need to be circulated to responsible and interested agencies and made available for public review. The District also needs to schedule a public hearing to receive comments. Filing the documents with the County Clerk and State Clearinghouse will trigger a 30 day review period. Director Maass moved, and Director Aguera seconded, that the Board take the following action: Authorize the filing of the proposed Negative Declaration and Environmental Initial Study with the Office of the Nevada County Clerk. Authorize the circulation of the proposed Negative Declaration and Environmental Initial Study with responsible and interested agencies and with the State Clearinghouse. Authorize publication of a Notice of Public Review Period and public Hearing on the proposed Negative Declaration. Schedule a public hearing for the proposed Negative Declaration at the regular Board meeting on august 18, 1999. ROLL CALL: Director Jones absent, all other Directors, aye. SO MOVED. HERRINGBONE BOOSTER PUMP STATION—CONSIDERATION AND POSSIBLE APPROVAL OF CONTRACT CHANGE ORDER NO. 2 — CONSIDERATION OF RESOLUTION ACCEPTING PROJECT AND AUTHORIZING FILING OF THE NOTICE OF COMPLETION Construction is complete on the Herringbone booster pump station. The pumps and controls have been tested and the station is operational. Contract Change Order No. 2 is for a contract time extension of 68 days to allow until July 21, 1999 for acceptance of the project with no adjustment to contract price. Director Maass moved, and Director Sutton seconded that the Board approve Contract Change Order No. 2 for a contract time extension of 68 days to Koch Construction on the Herringbone Booster Pump Station Project. All Directors, aye, by voice vote. SO MOVED. Director Maass moved, and Director Sutton seconded that the Board approve Resolution No. 9912 accepting the Herringbone Booster Pump Station Project as complete and directing the filing of the Notice of Completion. ROLL CALL: Director jones absent, all other Directors, aye. SO RESOLVED. CONSIDERATION OF GRANTING AN EASEMENT TO TRUCKEE DONNER PARK AND RECREATION DISTRICT ACROSS DISTRICT-OWNED LAND FOR THE PURPOSE OF CONSTRUCTION AND MAINTENANCE OF A BICYCLE PATH Steve Gross excused himself from discussion of this matter since he is general counsel to the Recreation and Park District. The organizers of the Truckee River Legacy Trail asked the District to grant an easement across 7n199 Page 3 a portion of land for a bicycle path. The Board previously expressed its intent to grant such an easement but withheld final approval pending receipt of the easement deed and description. The Board asked that this matter be delayed. They would like visuals of the property the District owns at Regional Park and would like to know what the Rotary Club is doing with respect to this project and find out who is in charge. MONTHLY STAFF REPORTS The monthly staff reports are attached for reference. CLOSED SESSION —CONFERENCE WITH LABOR NEGOTIATOR—AGENCY NEGOTIATOR: PETER L. HOLZMEISTER. UNREPRESENTED EMPLOYEES:ALL MANAGEMENT AND EXEMPT STAFF The Board adjourned to closed session at 8:34 PM. RETURN TO PUBLIC SESSION The Board returned to public session at approximately 9:45. There was no action taken or direction given as a result of closed session. ADJOURNMENT There being no further business before the Board, the meeting was adjoumed at approximately 9:46 PM. TRUCK�,E DONNER PUBLIC UT DISTRICT r Robert A. Jonesb,Pytesident Prepared by Susan M. Craig, Deputy District Clerk smc 7f7/99 Page 4