The URL can be used to link to this page

Home My WebLink About1999-09-01 Min - Board REGULAR MEETING September 1, 1999 In accordance with District Code Section 2.08.010, the TDPUD minutes are action only minutes. All Board meetings are recorded on audio tapes which are preserved perpetually and made available for listening to any interested party upon their request. The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at approximately 7:06 PM in the TDPUD Board Room by President Jones. ROLL CALL: Directors Joe Aguera, Ron Hemig, Bob Jones, Patricia Sutton and James Maass were present. EMPLOYEES PRESENT: Mary Chapman, Susan Craig, Stephen Hollabaugh, Peter Holzmeister, Joe Horvath, Kathy Neus, Bob Quinn, Ed Taylor and Scott Terrell. CONSULTANTS PRESENT: Consulting Engineer Keith Knibb and District Counsel, Steve Gross. OTHERS PRESENT: Frank Buckley, President of the noon Rotary Club. PUBLIC INPUT There was no public input. TRUCKEE RIVER LEGACY PROJECT—CONSIDERATION OF GRANTING AN EASEMENT TO THE TRUCKEE DONNER RECREATION AND PARK DISTRICT FOR CONSTRUCTION, OPERATION AND MAINTENANCE OF A BIKE PATH—CONSIDERATION OF MAKING A CASH PAYMENT TO PAY A PORTION OF DEVELOPMENT OF THE PATH ADJACENT TO THE DISTRICT'S MARTIS VALLEY SUBSTATION Counsel Gross excused himself from the room since he is counsel for the Recreation and Park District. Frank Buckley, President of the noon Rotary Club, was present in the audience. A river access path is being developed along the Truckee River corridor in Truckee. It will be known as the Truckee River Legacy Trail. Several months ago the Board expressed its intent to grant an easement to the Truckee Donner Recreation and Park District for the path to cross the northwest corner of the Martis Valley substation. Only the area of the requested easement, which is 209.6 square feet, is on District land. Staff indicated that the easement would include language that prohibits activities that do not relate to the Truckee River Legacy Trail and also a hold harmless clause. Director Aguera moved, and Director Maass seconded, that the Board approve an easement grant deed to the Recreation and Park District subject to review by Attorney Tom Archer. The motion was withdrawn. The matter will come back to the Board when the appropriate documents have been prepared. The Board has expressed some interest in paying a portion of the development cost of the trail. After some discussion, Director Hemig moved that the Board contribute $10,000 towards development cost of the Truckee River Legacy Project. The motion was seconded by Director Maass. ROLL CALL: Sutton, abstain; all other Directors, aye. SO MOVED. ENVIRONMENTAL REVIEW FOR THE MARTIS VALLEY WELL — ADOPTION OF THE NEGATIVE DECLARATION — APPROVAL OF THE PROJECT FOR PURPOSES OF CECA— 9/1/99 Page 1 AUTHORIZATION TO FILE THE NOTICE OF DETERMINATION WITH THE NEVADA COUNTY CLERK AND THE GOVERNOR'S OFFICE OF PLANNING AND RESEARCY—AUTHORIZATION TO FILE DEPARTMENT OF FISH AND GAME FEE IN THE AMOUNT OF $1,250 WITH THE NEVADA COUNTY CLERK The CEQA review period is closed for the Martis Valley well negative declaration. The State Clearinghouse review period closed on August 25, 1999. No comments were received from the agencies on their distribution list. A public hearing was held on August 18, 1999 and no comments were received. Two letters were received—one from the Town of Truckee and one from Lahontan. The Town's letter stated they had no comment on the project. The one from Lahontan included specific comments on the construction of the pipeline. A response has been prepared and forwarded. Director Maass moved, and Director Hemig seconded, that the Board take the following actions: • Adopt the final Negative Declaration • Approve the project for purposes of CEQA • Authorize the filing of the Notice of Determination with the Office of the Nevada County Clerk and the Governor's Office of Planning and Research • Authorize the filing of the Department of Fish and Game fee in the amount of$1,250 with the office of the Nevada County Clerk • Adopt a finding that the draft documents as circulated and the Negative Declaration reflect the District's independent judgment. ROLL CALL: All Directors, aye. SO MOVED. CONSIDERATION AND POSSIBLE APPROVAL OF CONTRACT CHANGE ORDER NO. 1 SUBMITTED BY KOCH CONSTRUCTION ON THE HIGHWAY 267 WATER PIPELINE RELOCATION PROJECT Koch Construction, contractor on the 267 Bypass pipeline replacement project, has presented a change order for two items. One is for an increase in the amount of $45,422.04 to maintain clearances between the gas pipelines and the water pipeline casings. The other is an increase of $14,634.12 for delays associated with the construction in the wetlands area near the airport. CalTrans will be reimbursing the District for these expenses. Director Aguera moved, and Director Maass seconded, that the Board approve Contract Change Order#1 in the amount of $60,056.16. ROLL CALL: all Directors, aye. SO MOVED. DISCUSSION OF THE RELATIONSHIP OF NON-REPRESENTED EMPLOYEES WITH THE BOARD OF DIRECTORS RELATING TO THE DISTRICT'S FRINGE BENEFIT PROGRAM There was some question as to how the non-represented employees should approach the Board concerning changes in their fringe benefit program. It was decided that management employees should work through the Manager; the Manager will approach the Board. Counsel Gross stated that the District can negotiate with individuals or a group of employees; a formal organization is not necessary. There was some discussion about how to study and evaluate the employees' proposals —perhaps a management consultant, CPS, NRECA or company like Ralph Anderson. It was decided that no money crunching would be done by the District. Consultant proposals should be brought to the Board for approval. It should be clear what benefits are add-ons and which are traded and 9/1/99 Page 2 deducted. The possibility of a cafeteria package was mentioned. The Manager will come back with a proposal for a financial analysis on the request that has already been made. TELECOMMUNICATIONS CEOA PROCESS — AUTHORIZATION TO FILE A PROPOSED NEGATIVE DECLARATION AND ENVIRONMENTAL INITIAL STUDY WITH THE NEVADA COUNTY CLERK — AUTHORIZATION TO CIRCULATE THE PROPOSED NEGATIVE DECLARATION AND ENVIRONMENTAL STUDY WITH RESPONSIBLE AND INTERESTED AGENCIES AND WITH THE STATE CLEARINGHOUSE — AUTHORIZATION TO PUBLISH A NOTICE OF PUBLIC REVIEW PERIOD AND PUBLIC HEARING ON THE PROPOSED NEGATIVE DECLARATION—AUTHORIZATION TO SCHEDULE A PUBLIC HEARING FOR THE PROPOSED NEGATIVE DECLARATION AT THE REGULAR BOARD MEETING ON SEPTEMBER15, 1999 Director Maass moved, and Director Hemig seconded, that the Board take the following action: a) Authorize the filing of a proposed negative declaration and environmental initial study with the Nevada County Clerk; b) Authorize circulation of the proposed negative declaration and environmental study with responsible and interested agencies and with the State Clearinghouse; c) Authorize publication of a notice of public review period and public hearing on the proposed negative declaration; d) Authorize scheduling of a public hearing for the proposed negative declaration at the regular Board meeting on the proposed negative declaration. ROLL CALL: Sutton, no; all other Directors, aye. SO MOVED. APPROVAL OF THE MINUTES OF THE JULY 21, JULY 26 AND AUGUST 4, 1999 MEETINGS Director Maass moved, and Director Hemig seconded, that the Board approve the minutes of July 21, July 26 and August 4, 1999 as presented. All Directors, aye, by voice vote. SO MOVED. 4- TREASURER'S REPORT — APPROVAL OF THE MONTHLY REPORT — APPROVAL OF DISBURSEMENTS Director Maass moved that the Board approve the monthly Treasurer's report. The motion was seconded by Director Aguera. All Directors, aye, by voice vote. SO MOVED. Director Maass moved, and Director Hemig seconded, that the Board approve the disbursements. ROLL CALL: Sutton, no; all other Directors, aye. SO MOVED. ADJOURNMENT There being no further business before the Board, the meeting was adjourned at 8:58 PM. TRUC,KEIE DONNER PUBLIC UTILITY DISTRICT Robert A. Jon, , Pfident r Prepared by A Susan M. Craig Deputy District Clerk t,r smc 911199 Page 3