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HomeMy WebLinkAbout1999-09-15 Min - Board REGULAR MEETING September 15, 1999 In accordance with District Code Section 2.08 010 the TDPUD minutes are action only minutes All Board meetings are recorded on audio tapes which are preserved perpetually and made available for listening to any interested party upon their request The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at approximately 7:07 PM in the TDPUD Board Room by President Jones. ROLL CALL: Directors Joe Aguera, Ron Hemig, Bob Jones, Patricia Sutton and James Maass were present. EMPLOYEES PRESENT: Susan Craig, Alan Harry, Peter Holzmeister, Bob Quinn and Ed Taylor, CONSULTANTS PRESENT: Consulting Engineer Keith Knibb and District Counsel, Steve Gross; Marty Skeer of RMI. OTHERS PRESENT: Roger Terneuzen, Chris Hilliard and Steve Wright. PUBLIC INPUT There was no public input. HIGHWAY 267 PIPELINE RELOCATION PROJECT, CONSIDERATION OF CONTRACT CHANGE ORDER NUMBER 2 Contract Change Order No. 2 on the Highway 267 Pipeline Relocation Project includes two items for an increase in the contract price of$31,358.92. The first item is the reconciliation of bid schedule item estimates versus the actual constructed quantities as measured in the field. The second item is for additional conduits. Director Maass moved, and Director Aguera seconded, that the Board approve Contract Change Order No. 2 submitted by Koch Construction for the Highway 267 Pipeline Relocation Project for an increase of$31,358.92. ROLL CALL: all Directors, aye. SO MOVED. BROOKSTONE PIPELINE REPLACEMENT PROJECT, CONSIDERATION OF CONTRACT CHANGE ORDER NUMBER 1 Staff has identified a segment of pipe 180 feet in length on Lausanne Way that needs to be replaced. This segment of pipe has many leaks. It would cost more to repair the leaks than to replace the pipeline. S & R Construction has agreed to do this work at contract unit prices without additional mobilization charges. Director Hemig moved, and Director Maass seconded, that the Board approve Contract Change Order No. 1 submitted by S & R Construction in the amount of $19,910 for the Lausanne Way pipeline replacement. ROLL CALL: Sutton, no; all other Directors, aye. SO MOVED. 9/15/99 Page 1 MARTIS VALLEY WELL DEVELOPMENT STATUS REPORT, POSSIBLE ACTION A test hole was drilled to a depth of 795 feet on the property owned by the Ponderosa Golf Course. Drilling was stopped at this depth because of the base rock formation that was encountered. The pump test showed that a maximum yield for a production well at this site would be 300 gallons per minute. This yield does not warrant further development. The test hole was abandoned and the site is being restored. Staff and HIS GeoTrans are currently reviewing all available information to determine the best potential sites for a well. Director Hemig moved, and Director Maass seconded, that staff be directed not to exercise the District's option to purchase the Ponderosa Golf Course land and to notify the property owners of this decision. All Directors, aye, by voice vote. SO MOVED. CONSIDERATION OF AN AGREEMENT IN PRINCIPAL BETWEEN THE DISTRICT AND USA MEDIA At a recent Board meeting it was reported that District staff and USA Media staff had reached agreement on the terms of an agreement to cooperate in deployment of a fiber optic backbone system. Mr. Terneuzen of USA Media stated at the meeting that there was agreement on all matters except two minor items. One of the items was the modification of the pole attachment agreement related to the USA Media coaxial system. The other was the term of the pole attachment agreement. After that meeting, USA Media asked that several other significant issues be added to the draft agreement. The issues raised by USA Media are as follows: 1) Reduction of the annual lease amount if any other CATV service is offered on the fiber optic backbone network. The proposal is that the annual rental of$60,000 paid by USA Media would be reduced to $6,000 if the District or any other service provider offers competing cable television service. 2) A penalty for failure to complete construction of the fiber optic backbone network by December 20, 1999. The proposal is that the District pay a penalty of $5,000 per day if the system is not available for use by USA Media on December 20, 1999. 3) A penalty for failure of the District to maintain and repair the fiber optic network system based on certain standards. The proposal is that the District commit to a high level of system maintenance and service restoration. The criteria for service restoration recognize that restoration of electricity is the highest priority followed by restoration of the District's SCADA system, followed by Restoration of USA Media service. If the District fails to work diligently in that manner and causes USA Media customers to be out of service, the District would be required to reimburse USA Media for the lost revenues. The Board had a certain expectation regarding the agreement between the District and USA Media when it approved the fiber backbone project. These proposed provisions change that expectation in significant ways and should be discussed by the Board. After discussion, Director Maass moved that the Board bifurcate the two issues and continue the process of designing the fiber optic system, going out to bid and constructing the fiber backbone system and direct staff to continue talking with USA Media regarding lease of the system owned by the citizens of Truckee. Director Aguera seconded the motion. Director Sutton moved that the District request an opinion from the Attorney General as to whether the District can go forward with this without first going through the LAFCo process. MOTION DIED for lack of a second. ROLL CALL vote on Director Maass' motion: Aguera, Hemig and Maass, aye; Sutton, no, stating that the District does not have the power to do this under the LAFCo rules of the State of California; 9/15/99 Page 2 Jones, yes, reluctantly. SO MOVED. LONG-HAUL FIBER OPTIC INSTALLATION PROJECT—STATUS REPORT—CONSIDERATION OF AN AGREEMENT IN PRINCIPAL WITH THE TOWN OF TRUCKEE—CONSIDERATION OF INSTALLATION OF CONDUIT IN COOPERATION WITH THE TOWN OF TRUCKEE — CONSIDERATION OF INTENT TO LEASE LAND TO WILLIAMS COMMUNICATIONS FOR LOCATION OF A REGENERATION FACILITY The District and the Town are continuing to work together to realize benefits for the community from the cross-country fiber optic project that is going through Truckee. A portion of the conduit has been installed as a change order to the Town's paving project at Donner Lake. Since the Town contractor had Donner Pass Road pavement dug up, there was an opportunity to excavate a trench and install conduit for fiber and natural gas. The benefit to the community was to extend natural gas to Donner Lake ahead of the planned schedule and to install fiber conduit without trenching in new pavement. Two conduits for the Town/TDPUD partnership were also installed. The cross-country fiber optic project is now progressing to stage two, involving construction of the rest of the conduit line. The contractor will be Copenhagen, Inc. under contract to Williams Communications/FiberCom and construction is scheduled to begin the week of September 13. The District and Town have reached agreement on the principles of an agreement. The Town manager is preparing the final draft and it will be available to the Directors on September 13. The basic agreement that has been struck is for two conduits to be installed free of charge as part of the project. These two conduits would be owned by the Town and District and leased to other parties needing access through Truckee. There is an opportunity to have three more conduits installed making a total of five to be owned by the Town and District. There is a cost of $446,000 to install these additional three conduits. The Town and TDPUD are discussing whether we should split that cost evenly, each party paying $223,000 and lease these conduits to other parties. P( Director Hemig moved, and Director Maass seconded, that the Board approve the memorandum of understanding with the Town concerning joint ownership of conduit installed in the cross-country fiber optic project subject to legal review. if there are any material changes made by the Town, the matter must come back to the Board for approval. ROLL CALL: all Directors, aye, with the exception of Director Sutton who voted no. SO MOVED. it was noted that a special meeting may be called if any problems arise. Williams will need a signal regeneration station in Truckee. The regeneration station is placed approximately every 40 miles along the route of the fiber and boosts the light signal along the path. They are interested in leasing the property the District purchased from Breeze Cross. The station would be a very low impact installation. There would be one or two single story buildings housing electronic equipment. From time to time a technician would drive to the building to perform maintenance or solve a problem. Director Maass moved that the Board indicate its interest in considering a lease with Williams Communication for the former Breeze Cross property for construction of a regeneration station and subject to certain conditions. The motion was seconded by Director Hemig. ROLL CALL: all Directors, aye, with the exception of Director Sutton who voted no. SO MOVED. CONSIDERATION OF A REPORT ON BIDS RECEIVED AND POSSIBLE AWARD OF A CONTRACT FOR PURCHASE OF ELECTRIC SYSTEM CONDUIT Bids for various sizes of PVC conduit were opened on September 7, 1999, The conduit is to allow substructure to be placed in open trenches when other entities are constructing underground facilities. Four bids were received; one of those was non-conforming. Staff recommended award to the low bidder, Western Nevada Supply. 9/15/99 Page 3 Director Hemig moved, and Director Maass seconded, that the Board award the bid for electrical conduit to Western Nevada Supply in an amount of$40,052.40. ROLL CALL: all Directors,aye, with the exception of Director Sutton who voted no. SO MOVED. CONSIDERATION OF A REPORT ON PREPARATION OF THE ANNUAL BUDGET FOR THE YEAR 2000 Mr. Holzmeister presented a proposed budget calendar which will allow staff to prepare the budget during September and October. The Board will have a workshop in November and the budget may be adopted in early December. Director Hemig moved, and Director Aguera seconded, that the Board approve the proposed budget calendar as presented. All Directors, aye, by voice vote. SO MOVED. REVIEW OF MONTHLY STAFF REPORTS The Board had no questions relating to the staff reports. CLOSED SESSION — CONFERENCE WITH REAL PROPERTY NEGOTIATOR UNDER GOVERNMENT CODE SECTION 54956.8. PROPERTY: APN 19-420-38. NEGOTIATING PARTIES: PETER HOLZMEISTER REPRESENTING THE DISTRICE AND CHRIS STEELE, OWNER OF THE PROPERTY. UNDER NEGOTIATION: PRICE AND TERMS OF PAYMENT The Board adjourned to closed session at approximately 9:10 PM RETURN TO PUBLIC SESSION The Board returned to public session at approximately 9:45 PM. There was no action taken or direction given as a result of closed session. ADJOURNMENT There being no further business before the Board, the meeting was adjourned at 9:46 PM. TRUCKEE DONNER PUBLIC UT!lLITY DISTRICT Robert A.Done; Pry 'ent f � Prepared by ? _ Susan M. Craig, Deputy District Clerk smc 9/15/99 Page 4