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HomeMy WebLinkAbout1999-11-03 Min - Board REGULAR MEETING November 3, 1999 In accordance with District Code Section 2.08.010 the TDPUD minutes are action only minutes. All Board meetings are recorded on audio tapes which are preserved perpetually and made available for listening to any interested party upon their request The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 7:02 PM in the TDPUD Board Room by President Jones. ROLL CALL: Directors Ron Hemig, Bob Jones, Jim Maass and Pat Sutton were present. Director Joe Aguera was absent but expected. EMPLOYEES PRESENT: Susan Craig, Alan Harry, Steve Hollabaugh, Peter Holzmeister, Joe Horvath and Scott Terrell. CONSULTANTS PRESENT: Consulting Engineer Keith Knibb; Counsel Steve Gross. OTHERS PRESENT: There were no others present in the audience. PUBLIC INPUT The Board thanked Scott Terrell for having District water bottles produced and complimented him on the design. It was also mentioned that the TDPUD was selected business of the year by the Chamber of Commerce. Staff was congratulated. CONSIDERATION OF GRANTING A RECREATIONAL TRAIL EASEMENT TO THE TRUCKEE DONNER RECREATION AND PARK DISTRICT Counsel Steve Gross excused himself from the room while this item was discussed. His law firm represents the Truckee Donner Recreation and Park District but they have not consulted regarding this matter. Tom Archer revised language for the recreational trail easement the District plans to convey to the Recreation and Park District. The easement will form part of the Truckee River Legacy Trail. Mr. Holzmeister explained the draft document to the Directors. Director Maass moved, and Director Sutton seconded, that the Board grant an easement to the Truckee Donner Recreation and Park District for a recreational trail as prepared by Counsel Archer. ROLL CALL: Aguera, absent; all other Directors, aye. SO MOVED. CONSIDERATION OF A REPORT ON THE STATUS OF WATER SYSTEM LEAKS; POSSIBLE DIRECTION Mr. Holzmeister reported that there was an auto accident on Northwoods Blvd. a few days ago allegedly caused by a leaking water line that iced up a portion of the street. The woman involved was taken to the hospital to be checked for injuries, but no information was available at the time of the meeting. The leak has been repaired. 11/3/99 Page 1 The Water Department has experienced a larger workload in 1999 due to more leaks, the Southwest Gas pipeline installation and an increase in residential construction. Because of this, the department has not been able to perform all operation and maintenance tasks that were scheduled. As of October 1, there were 114 leaks in the water system. All leaks flowing on the surface that could cause icing problems have now been repaired. All current leaks are flowing to ditch line and not causing an icing problem. Outside contractors will be repairing some of these leaks before winter. In August the Town slurry sealed the streets where Southwest Gas pipelines were installed before the service lines to the homes were in. This covered the line locate markings and required staff to relocate the lines. Since the Town will again pave behind Southwest Gas next season, the District and Town will coordinate the project more carefully. This year there are over four hundred new residential connections to the water system compared to about 200 per year in previous years. The Water Department is currently staffed to operate and maintain the system with a reasonable level of new services and repair of some leaks. The increase in leaks and new services combined with the Southwest Gas pipeline installation is beyond the workload that staff can effectively accomplish. BROCKWAY WELL PROJECT — CONSIDERTION OF AN AMENDMENT TO THE CONSULTING SERVICES CONTRACT WITH HIS GEOTRANS — CONSIDERATION OF APPROVAL OF A CONSULTING SERVICES AGREEMENT WITH SAVERS ENGINEERING RELATING TO CEQA CLEARANCE The 1999 budget included the drilling of a new water well. The Martis Valley well test hole was drilled by HIS GeoTrans and the results did not meet the District's need for a production well. A new well site has been approved and the services of HIS GeoTrans are needed for drilling another test well and, if successful, a production well. The original agreement with HIS GeoTrans was for $40,320. The additional amount for the new site (Brockway well) is $15,589. Director Maass moved, and Director Hemig seconded, that the Board approve the service agreement addendum with HIS GeoTrans for service regarding the Brockway water well project in an amount not-to-exceed $15,589. This covers the design, drilling/construction supervision and documentation of the exploration and production wells as defined in their proposal dated October 27, 1999. ROLL CALL: all Directors, aye, with the exception of Director Aguera who was absent. SO MOVED. An environmental review is required for the Brockway well in order to comply with CEOA. Sauers Engineering has submitted a proposal to perform this service. Director Maass moved, and Director Hemig seconded, that the Board approve the engineering services agreement with Sauers Engineering, Inc. for environmental review of the Brockway well project as defined in their proposal dated October 28, 1999 in an amount not-to-exceed $7,500. ROLL CALL: Aguera, absent; Hemig, Maass, Sutton and Jones, aye. SO MOVED. 11/3/99 Page 2 CONSIDERATION OF A REPORT ON BIDS RECEIVED AND POSSIBLE AWARD OF A CONTRACT FOR PURCHASE OF ELECTRIC SYSTEM TRANSFORMERS Bids for padmount transformers were opened and analyzed on October 22, 1999. Quoted price, adjusted price, adherence to the District's contract and specifications and delivery time were factors used to determine the low bidder, Western States Electric. Director Maass moved, and Director Hemig seconded, that the Board award the contract for four padmount transformers to Western States Electric in the amount of $6,730 per unit. ROLL CALL: Aguera, absent; all other Directors, aye. SO MOVED. CONSIDERATION OF A RESOLUTION ACCEPTING THE HIGHWAY 267 ELECTRIC SYSTEM RELOCATION PROJECTS COMPLETE AND AUTHORIZING FILING OF THE NOTICE OF COMPLETION Work on the Highway 267 Bypass electric system relocation project is complete and the District's Electrical Engineer is recommending that the project be accepted and the notice of completion be filed. Director Hemig moved that the Board adopt Resolution No. 9918 accepting the Highway 267 Bypass electric system relocation project as complete and directing filing of the notice of completion. ROLL CALL: Aguera, absent; all other Directors, aye. SO RESOLVED. PUBLIC BENEFITS PROGRAM — CONSIDERTION OF A PROPOSAL TO INSTALL A PHOTOVOLTAIC UNIT AT SIERRA HIGH SCHOOL — CONSIDERATION OF A PROPOSAL TO FUND A PORTION OF ENERGY MANAGEMENT MEASURES AT THE TRUCKEE TAHOE AIRPORT DISTRICT Mr. Terrell is recommending that the District install a two kilowatt solar photovoltaic panel in the south-facing entry at Sierra High School using AB 1890 money. With daylight-hour generation only, the panel is expected to generate an average of 10 kilowatt-hours per day. Director Maass moved, and Director Sutton seconded, that the Board authorize staff to proceed with the Sierra High School project by installing a two kilowatt solar photovoltaic panel at a cost to the District of $19,500. ROLL CALL: Aguera, absent; all other Directors, aye. SO MOVED. Energy Masters has recently completed preliminary and comprehensive energy analyses for the Truckee Tahoe Airport District. The final energy measures recommended for the airport are: radio frequency control for runway lights; energy-efficient lighting for the main building, maintenance building and warehouse; programmable thermostats for the main building, maintenance building, warehouse, fire station and other miscellaneous buildings. The cost to complete the installation of these measures is estimated to be $50,000. The economic analysis is estimated to be a five-year payback period. If all these measures are implemented the Airport District is expected to save about$10,000 per year in energy costs. TDPUD's contribution to the Airport District's energy analysis was $1,269. Staff proposes to provide $15,000 or one-third of the total project costs, whichever is less, financial assistance for the above proposed measures if approved for implementation by the Truckee Tahoe Airport District Board of Directors. 11/3/99 Page 3 Director Maass moved, and Director Sutton seconded, that the Board authorize $15,000 or one- third the total project costs, whichever is less, to fund a portion of the energy measures recommended for implementation at the Truckee Tahoe Airport District. ROLL CALL: Aguera, absent; all other Directors, aye. SO MOVED. DISCUSSION OF THE BUDGET FOR 2000; POSSIBLE DIRECTION The draft 2000 budget is coming together more slowly than anticipated. The format has been revised because of the implementation of the CADP financial package. A detailed budget workshop will be held at the November 17 Board meeting. CONSIDERATION OF THE MINUTES OF SEPTEMBER 15, SEPTEMBER 27 AND OCTOBER 20, 1999 Director Aguera arrived at this point in the meeting, 7:57 PM. Director Maass moved, and Director Sutton seconded, that the Board approve the minutes of September 15, September 27 and October 20, 1999 as presented. All Directors, aye, by voice vote. SO MOVED. MONTHLY TREASURER'S REPORT - APPROVAL OF THE MONTHLY REPORT - APPROVAL OF DISBURSEMENTS Director Maass moved, and Director Aguera seconded, that the Board approve the monthly Treasurer's report. All Directors, aye, by voice vote. SO MOVED. 4, Director Maass moved, and Director Hemig seconded, that the Board approve the disbursements. ROLL CALL: Sutton, no; all other Directors, aye. SO MOVED. CLOSED SESSION Conference with real property negotiator under Government Code Section 54956.8. Property APN 19-420-37 and 19-420-38. Negotiating parties: Peter Holzmeister representing the District and Chris Steele, owner of the property. Under negotiation: price and terms of payment Conference with real property negotiator under Government Code Section 54956.8. Property APN 19-450-41. Negotiating parties: Peter Holzmeister representing the District and various parties interested in purchasing the property. Under negotiation: price and terms of payment Conference with legal counsel — anticipated litigation — significant exposure to litigation pursuant to subdivision (b) of Section 54956.9; one case The Board adjourned to closed session at 7:59 PM RETURN TO OPEN SESSION The Board returned to public session at approximately 8:45 PM. There was no action taken or direction given as a result of closed session. 11/3/99 Page4 ADJOURNMENT There being no further business before the Board, the meeting was adjourned at 8:46 PM. TRUCKEE DONNER PUBLIC UT)LITY DISTRICT J. Ron)"ig, President Prepared by = a _ '' Susan M. Craig, Deputy District Clerk !f� smC J.. 11/3/99 Page 5