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HomeMy WebLinkAbout1998-12-02 Min - Board REGULAR MEETING December 2, 1998 In accordance with District Code Section 2.08.010 the TDPUD minutes are action only minutes. All Board meetings are recorded on audio tapes which are preserved perpetually and made available for listening to any interested party upon their reauest The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at approximately 7:15 PM in the TDPUD Board Room by President Hemig. ROLL CALL: Directors Ron Hemig, Bob Jones, Patricia Sutton and James Maass were present; Director Joe Aguera was absent. EMPLOYEES PRESENT: Susan Craig, Peter Holzmeister, Bob Quinn and Ed Taylor. CONSULTANTS PRESENT: Consulting Engineer Keith Knibb and District Counsel, Steve Gross, OTHERS PRESENT: There were no others present in the audience. PUBLIC INPUT There was no public input. ADMINISTRATION OF THE OATH OF OFFICE FOR RECENTLY ELECTED DIRECTORS Directors Pat Sutton and Ron Hemig were re-elected to the District Board. Mr. Holzmeister, Clerk of the Board, administered the oath. ELECTION OF BOARD OFFICERS Director Hemig nominated Bob Jones for president. Director Sutton moved that nominations be closed. The Board cast an unanimous ballot for Mr. Jones. Director Jones nominated Ron Hemig for vice president. Director Sutton moved that nominations be closed. The Board cast an unanimous ballot for Mr. Hemig. PUBLIC HEARING ON THE DRAFT 1999 BUDGET The public hearing was opened at 7:20 PM. There was no public present and the hearing was closed. CONSIDERATION OF APPROVING THE BUDGET FOR 1999 AND POSSIBLE ADOPTION OF BUDGET OVERHEAD RATES Manager Holzmeister presented an overview of the electric and water budgets and the budget priorities. The total electric budget is $9,873,467; the total water budget is $5,433,467. Copies of the presentation material is attached to these minutes for reference. 12/2/98 Page 1 After some discussion, Director Maass moved that the Board adopt Resolution No. 9828 approving the 1999 budget and budget overheads. The motion was seconded by Director Hemig. ROLL CALL: Aguera, absent; all other Directors, aye. SO RESOLVED, BIENNIAL REVIEW OF THE DISTRICT'S CONFLICT OF INTEREST CODE; POSSIBLE DIRECTION Every two years the District is required to review its conflict of interest code and amend it if necessary. Since the last amendments were adopted, the District has created the position of Power Supply Engineer, a position currently held by Steve Hollabaugh. The procedure to be followed is as follows: 1) Notify the FPPC that we will be amending the code within 90 days. 2) Prepare a draft amendment and submit it to the effected employee and to the public for review. 3) Conduct a public hearing and adopt the amendment. 4) Submit the amended code to the FPPC. The Board asked that the new position of Water System Engineer be included in the amendment also. Director Maass moved, and Director Sutton seconded, that the Manager be directed to prepare an amended conflict of interest code adding the position of Power Supply Engineer and Water System Engineer, submit it to any effected employees and advertise a public hearing to be held on December 16, 1998. All Directors, aye, by voice vote. SO MOVED. CONSIDERATION OF BIDS RECEIVED AND POSSIBLE AWARD OF SURPLUS ITEMS TO SUCCESSFUL BIDDERS -OFFICE EQUIPMENT - BACKHOE - METERS Five bids for the surplus office equipment and the John Deere backhoe were opened on November 10, 1998. There was one bid for the opening held November 25 for surplus meters and related equipment. All the bids received were in order and accompanied by the appropriate deposit and hold harmless certificate. After reviewing the bid summary, Director Maass moved, and Director Hemig seconded, that the awards for surplus office equipment, backhoe, meters and related items be made to the high (or only)bidders. All Directors, aye, by voice vote. SO MOVED. For the record it was noted that one of the successful bidders is an employee of the District. CONSIDERATION OF ADJUSTING CERTAIN MANAGEMENT SALARIES FOR 1999 The District employees represented by IBEW will receive a three percent raise effective January 1, 1999. The Manager recommended that the Board consider increasing management salaries by that same amount effective January 1, 1999. Director Maass moved, and Director Hemig seconded, that the Board adopt the revised salary schedule, copy attached, for management employees incorporating the three percent increase effective January 1, 1999. ROLL CALL: all Directors, aye. SO MOVED. CONSIDERATION OF A POLICY RELATING TO THE CONVERSION OF CUSTOMER ELECTRIC SERVICE PANELS IN CONJUNCTION WITH UNDERGROUNDING OF PORTIONS OF THE DISTRICTS ELECTRIC DISTRIBUTION SYSTEM The District recently upgraded and undergrounded the electric distribution system in the Jibboom 12/2/98 Page 2 Street alley because the old overhead system was in poor condition, was a constant maintenance _ problem and was undersized for current customer needs. The services to the existing customers are set up for an overhead service. There needs to be a conversion of the customer panels to accept underground service. There are several options to consider in converting service panels. The cost could be bome by the District, by the property owner, or the cost could be shared in some way. There currently is no District policy that determines the question. After some discussion, Director Maass moved that staff be directed to prepare a draft policy and findings of fact taking the approach that the District initiated the project and has, therefore, created the need to upgrade service panels and should pay. There should be the option that if, in the future, a customer initiates undergrounding a portion of the distribution system, the customer would pay to convert service panels. Director Hemig seconded the motion. All Directors, aye, by voice vote. SO MOVED. CONSIDERATION OF THE TERMS OF PROVIDING WATER SERVICE TO THE TRUCKEE FALLS GOLF COURSE PROJECT Staff asked that this matter be put over to future meeting. CONSIDERATION OF A REPORT ON THE RESULTS OF GROUNDWATER MONITORING AT THE DISTRICT HEADQUARTERS BUILDING; CONSIDERATION OF A RELATED LETTER FROM LAHONTAN REGIONAL WATER QUALITY CONTROL BOARD AND POSSIBLE DIRECTION TO STAFF Lahontan ordered the District to again test for groundwater contamination at the headquarters building site. The services of SRK were retained to perform the actual sampling and prepare the report. Mr. Holzmeister presented the results of the tests on Wells 1, 2 and 3. Lahontan is now asking that the District prepare a modified sampling work plan and install monitoring wells on the south side of Donner Pass Road on property owned by the school district. Director Sutton moved, and Director Maass seconded, that the Manager be authorized to consult with SRK Consulting (Westech) relating to groundwater contamination at the headquarters building and Lahontan's request for installation of an additional monitoring well and preparation of a modified sampling work plan. All Directors, aye, by voice vote. SO MOVED. CONSIDERATION OF THE MINUTES OF NOVEMBER 4 AND 18, 1998; POSSIBLE ADOPTION Director Maass moved, and Director Hemig seconded, that the Board approve the minutes of November 4 and 18, 1998 as presented. All Directors, aye, by voice vote. SO MOVED. MONTHLY TREASURER'S REPORT -APPROVAL OF THE MONTHLY REPORT -APPROVAL OF DISBURSEMENTS Director Maass moved, and Director Hemig seconded, that the Board approve the monthly Treasurer's report. All Directors, aye, by voice vote. SO MOVED, Director Maass moved, and Director Hemig seconded, that the Board approve the disbursements. ROLL CALL: Aguera, absent; Hemig, Maass and Jones, aye; Sutton, no. SO MOVED. 122/98 Page 3 _ ADJOURNMENT There being no further business before the Board, the meeting was adjourned at 8:50 PM TRUCKEE DONNER PUBLIC UTILITY DISTRICT 5ainos A. Maass, President f Prepared Susan M. Craig, Deputy District Clerk smc 12098 Page 4