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Home My WebLink About1998-10-21 Min - Board REGULAR MEETING October 21, 1998 In accordance with District Code Section 2.08.010 the TDPUD minutes are action only minutes. All Board meetings are recorded on audio tapes which are preserved perpetually and made available for listening to any interested party upon their request The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at approximately 7:05 PM in the TDPUD Board Room by President Maass. ROLL CALL: Directors Joe Aguera, Ron Hemig, Bob Jones, Patricia Sutton and James Maass were present. EMPLOYEES PRESENT: Susan Craig, Steve Hollabaugh, Peter Holzmeister and Kathy Neus. CONSULTANTS PRESENT: Consulting Engineer Dean Marsh and District Counsel, Steve Gross. OTHERS PRESENT: Ed and Ginny Sunnergren. PUBLIC INPUT There was no public input. CONSIDERATION OF APPROVING A CONTRACT WITH BRAITMAN AND ASSOCIATES FOR - SERVICES RELATED TO THE DISTRICT'S DEALINGS WITH PLACER AND NEVADA LOCAL AGENCY FORMATION COMMISSIONS Mr. Holzmeister and Mr. Maass met with Bob Braitman to discuss his general approach to working with a special district. It was their opinion that he will be able to represent District issues before Placer and Nevada LAFCos without conflict with his other involvement in statewide LAFCo issues. Copies of Mr. Braitman's qualifications for working in local government were provided to the Directors. Director Jones moved, and Director Hemig seconded, that the Board authorize the General Manager to utilize the professional services of Braitman &Associates at a fee of$150 per hour plus out-of- pocket expenses, in District matters before Nevada and Placer County LAFCos. ROLL CALL: all Directors, aye. SO MOVED. CONSIDERATION OF APPROVING RESOLUTIONS ACCEPTING PROJECTS AS COMPLETE AND AUTHORIZING STAFF TO FILE NOTICES OF COMPLETION RELATING TO COLD STREAM PIPELINE REPLACEMENT THE TELEMARK PLACE PIPELINE REPLACEMENT Work is complete on the Cold Stream Pipeline Replacement project. The pipeline has been pressure tested and disinfected and is tied into the District's system. Final replanting and restoration is being completed. The contractor completed the project on schedule. The contractor was allowed to reduce the depth of bury of the pipeline due to extremely unstable subgrade conditions. There was some discussion and staff was asked to verify that the depth is at an acceptable level. Staff was also asked to provide a written report as to why the undamaged pipeline under the stream was replaced. 10/21/98 Page 1 Director Hemig moved, and Director Aguera seconded, that the Board adopt Resolution No. 9825 accepting the Coldstream Pipeline Replacement Project as complete and directing the filing of the Notice of Completion. ROLL CALL: all Directors, aye. SO RESOLVED. Work is complete on the Telemark Place Pipeline Replacement project. The pipeline has been pressure tested and disinfected and is tied into the District's system. The customers on Telemark Place are on the new pipeline. The contractor completed the project on schedule. Director Hemig moved, and Director Jones seconded, that the Board adopt Resolution No. 9826 accepting the Telemark Place Pipeline Replacement project as complete and directing the filing of the Notice of Completion. ROLL CALL: Aguera, Hemig, Jones and Maass, aye; Sutton, no. SO RESOLVED. CONSIDERATION OF A RESOLUTION DECLARING CERTAIN EQUIPMENT SURPLUS AND AUTHORIZING THE GENERAL MANAGER TO DISPOSE OF IT IN ACCORDANCE WITH DISTRICT POLICY- MISCELLANEOUS OFFICE EQUIPMENT - 1980 JOHN DEERE BACKHOE Director Aguera moved, and Director Jones seconded, that the Board adopt Resolution No. 9827 declaring certain equipment surplus and issuing a call for bids. ROLL CALL: all Directors, aye. SO MOVED. The surplus includes office equipment and a 1980 John Deere 410 backhoe. It was noted that most of the office equipment is broken. CONSIDERATION OF A REPORT FROM THE DISTRICT WATER SUPERINTENDENT REGARDING WATER QUALITY ISSUES IN THE PROSSER WATER SYSTEM During the District's weekly water quality test, there was a positive presence of the indicator bacteria from the samples in the Prosser Lakeview area system. The State Health Department was notified and additional samples were collected and tested. The results of the second set of tests were taken and they tested clear of any bacterial growth. At the State's direction the District sent out a notification to all customers of the Prosser system. The system was flushed, the tanks were cleaned, but specific causes for the problem could not be determined by either the Water Department staff or State Health Department staff. The State Health Department has directed the District to chlorinate the water supplied in this system as part of the treatment for water delivery. Since the customers of the system have not experienced chlorination on a routine basis in the past, staff believes it is advisable to send an information mailer to the customers discussing chlorination. There is chlorination equipment installed at the wells in the Prosser system and staff has begun feeding trace amounts of chlorine into the system to disinfect the water sources. There was discussion by the Board and staff was asked to request that the State lift the chlorination requirement after the District has flushed the lines, cleaned the tanks and shows consistent negative samples. CONSIDERATION OF A CONTRACT BETWEEN THE DISTRICT AND PLACER COUNTY WATER AGENCY RELATING TO OPERATION AND MAINTENANCE OF THE PCWA ZONE 4 WATER SYSTEM AT LAHONTAN The Board was provided with a draft contract between the Truckee Donner PUD and Placer County Water Agency. Under its terms, the District would provide operation, maintenance and emergency 10/21/98 Page 2 repair services at the Lahontan water system. We would be compensated a flat rate of$2,840 per month for routine operations and maintenance and we would be compensated on a time and materials basis for repairs. Special Counsel Dennis DeCuir's comments and concerns have been incorporated into the draft. After brief discussion, Director Jones moved, and Director Aguera seconded, that the Board approve the draft contract between TDPUD and PCWA for operation and maintenance of the PCWA Zone No. 4 water system (Lahontan). All Directors, aye, by voice vote. SO MOVED. CONSIDERATION OF A RQUEST FROM MARKETSHARE, INC. TO LEASE LAND FROM THE DISTRICT FOR PLACEMENT OF A SIGN RELATING TO THE STONEWOOD AT TAHOE DEVELOPMENT Marketshare, Inc. is asking to lease land from the District on which to install a sign approximately 4' by 8' mounted on two 4" by 4" posts, announcing the Stonewood at Tahoe development. The development is currently under construction on Palisades Drive south of the Palisades Townhouses, The District is not in the habit of leasing land for commercial purposes. Director Jones moved, and Director Hemig seconded, that the request of Marketshare to lease property for installation of a sign be rejected. All Directors, aye, by voice vote. SO MOVED. CONSIDERATION OF A REQUEST FROM NEXTEL TELECOMMUNIATIONS FOR A RIGHT-OF- WAY AGREEMENT TO CROSS LAND OWNED BY THE DISTRICT TO GAIN ACCESS TO LAND THEY ARE LEASING FROM THE TRUCKEE DONNER RECREATION AND PARK DISTRICT ". Nextel Telecommunications is requesting a non-exclusive right-of-way agreement to cross TDPUD land to reach land owned by the Recreation and Park District upon which their telecommunications pole and facilities will be located. The TDPUD land is crossed regularly by everyone to reach Recreation and Park District property. After review and discussion by the Board, Director Aguera moved that the Board approve entering into a right-of-way agreement with Nextel Telecommunications subject to the form of agreement being approved by District Counsel and subject to Nextel paying a fee to be equal to the cost of staff and counsel time to process the request plus 10%. Director Jones seconded the motion. ROLL CALL: Aguera, Hemig, Jones and Maass, aye; Sutton, no. SO MOVED. REVIEW OF MONTHLY ACTIVITY REPORTS Staff reports were briefly reviewed. CONSIDERATION OF THE MINUTES OF SEPTEMBER 2 AND 16, 1998; POSSIBLE APPROVAL Director Jones moved, and Director Hemig seconded, that the Board approve the minutes of September 2 and September 16, 1998 as corrected. All Directors, aye, by voice vote. SO MOVED. MONTHLY TREASUREWR REPORT -APPROVAL OF THE MONTHLY REPORT -APPROVAL OF DISBURSEMENTS Director Hemig moved, and Director Aguera seconded, that the Board approve the monthly Treasurer's report. The motion was seconded by Director Aguera. All Directors, aye, by voice vote. SO MOVED. 10121/98 Page 3 Director Jones moved, and Director Aguera seconded, that the Board approve the disbursements. ROLL CALL: all Directors, aye, with the exception of Director Sutton who voted no. SO MOVED. MISCELLANEOUS It was mentioned that petitions for two small annexations into the District's water area have been submitted to Placer County LAFCo. Mr. Braitman will be getting involved in the process and the Board will be kept informed. ADJOURNMENT There being no further business before the Board, the meeting was adjourned at 8:05 PM. TRUCKEE DONNER PUBLIC UTILITY DISTRICT t}4es A. Maass, dent j t Prepared by Susan M. Craig, Deputy District Clerk smc S 10/21/98 Page 4