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Home My WebLink About2002-10-02 Min - Board REGULAR MEETING October 2, 2002 In accordance with District Code Section 2.08.010, the TDPUD minutes are action only minutes. All Board meetings are recorded on audio tapes which are preserved perpetu- ally and made available for listening to any interested party upon their request. The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 7:05 PM in the TDPUD Board room by President Van Gundy. ROLL CALL: Directors James Maass, Patricia Sutton, Nelson VanGundy and Ron Hemig were present. Director Joe Aguera was absent. EMPLOYEES PRESENT: Alan Harry, Neil Kaufman, Peter Holzmeister, Mary Chapman, Tami Hoedeman, Steve Hollabaugh, Ed Taylor and Barbara Cahill CONSULTANTS PRESENT: Steve Gross, Andy Morris, Keith Knibb, Don Casler and Pettit Gilwee OTHERS PRESENT: Lin Zucconi, Roger Terneuzon, Doug Sherman, Devin Koch, Ronald Grant, Bruce Douglas and two other members of the public. PUBLIC INPUT Mr. Grant, a resident of Tahoe Donner, said he recently had a problem paying his bill when out of town, and would like the ability to pay with a credit card or check by phone. Ms. Chapman said she would present the available options at a future meeting. ACTION ITEMS President Van Gundy noted the Board needs to amend agenda item 15. Conference with real property negotiator. Attorney Gross explained that in order to amend the agenda, two conditions must be met: the item the Board wants to add has come to the attention of the Board after the agenda was posted and there is a need to take immediate action. President Van Gundy ex- plained two additional offers were received. Director Hemig moved and Director Maass seconded, a motion to amend Agenda Item 15 based on findings of two additional Letters of Intent. Negotiating parties to include: the District and Thomas Grossman; the District and American Communities; and the District and Lakemont Homes. ROLL CALL: Director Aguera, absent; All other Directors, aye. SO MOVED. CONSIDERATION OF APPOINTING A FIRM TO PERFORM AUDIT SERVICES FOR THE DISTRICT. Director Maass moved and Director Hemig seconded, motion to authorize staff to employ the services of KPMG LLP, Sacramento, Ca. to perform the District's 2002 audit for a base fee of $45,000, plus expenses of$4,000, with the option to employ KPMG to perform the 2003 and 2004 District audits. ROLL CALL: Director Aguera, absent; Director Sutton, no; All other Directors, aye. SO MOVED. 1 CONSIDERATION OF BIDS RECEIVED AND POSSIBLE AWARD OF A CONTRACT FOR THE SALE OF SURPLUS MATERIAL. Director Maass moved and Director Hemig seconded, a motion to award the bid to Billie Green for one IBM PC 330 computer system and two printers for a total of$12, and to direct staff to destroy all remaining items and to dispose of the same after review of possible donation to other entities that may have a program to rehabilitate the equipment. ROLL CALL: Director Aguera, absent; All other Directors, aye. SO MOVED. CONSIDERATION OF ADOPTION OF THE STRATEGIC PLAN FOR 2003. Director Maass moved and Director Hemig seconded, a motion to adopt the strategic plan for 2003, with a change to the date on page 6, Number 11, Board Processes, to read: to be scheduled. ROLL CALL: Director Aguera, absent; Director Sutton, abstain; All other Directors, aye. SO MOVED. CONSIDERATION OF A POLICY RELATED TO AMENDMENT OF THE DISTRICT'S CON- FLICT OF INTEREST CODE WHEN NEW POSITIONS ARE CREATED OR EXISTING POSI- TIONS ARE MODIFIED. Director Hemig moved and Director Sutton seconded, a motion to adopt a policy adding a Section 4.12.030 to the District Code of Policies: Whenever a new position is created, or an existing job description is revised, such that the position would be required to file a Statement of Economic Interest under the terms of State law, the General manager shall recommend to the Board that the District Conflict of Interest Code be amended to add said position. ROLL CALL: Director Aguera, absent; All other Directors, aye. SO MOVED. CONSIDERATION OF A CALENDAR FOR PREPARATION OF THE DISTRICT BUDGET FOR 2003. Director Hemig moved and Director Maass seconded, a motion to adopt the calendar schedule for preparation of the 2003 budget. ROLL CALL: Director Aguera, absent; All other Directors, aye. SO MOVED. INFORMATION AND DISCUSSION OF POSSIBLE MODIFICATION THAT COULD REDUCE THE COST OF THE BROADBAND PROJECT. Mr. Devin Koch of CLOUDX, a local Truckee business, described a wireless system his com- pany has deployed in Truckee. He felt this wireless system could be constructed quicker, pro- vide a faster payback to the District and be less expensive to install for the end user. Mr. Harry was directed to prepare a report for the Board to consider at its next meeting evaluating the wireless option within the District's broadband business plan. BROADBAND BUSINESS PLANNING PROCESS a) Consideration of an agreement for services related to the sale or lease of District owned conduits. The Board decided not to recommend award of a Brokerage agreement to Aggregate Networks, but to request staff to advertise for a broker to sell and/or lease a portion of the conduits. 2 -- Director Sutton moved and Director Hemig seconded, a motion to direct staff to advertise for proposals from qualified parties to provide services in the lease or sale of District owned telecommunications facilities. ROLL CALL: Director Aguera, absent; All other Directors, aye. SO MOVED. b) Consideration of requesting LAFCo for an extension of time to comply with their con- ditions for activation of latent powers. Director Maass moved and Director Hemig seconded, a motion to approve and direct staff to transmit a letter to SR Jones of Nevada County Local Agency Formation Commission (LAFCo) requesting a one-year extension to comply with LAFCo conditions for activation of latent powers. ROLL CALL: Director Aguera, absent; All other Directors, aye. SO MOVED. ROUTINE BUSINESS MINUTES OF SEPTEMBER 4, 2002, REGULAR MEETING Director Hemig moved, and Director Maass seconded, that the Board approve the minutes of September 4, 2002, regular meeting. Director Aguera, absent; All Directors aye, by voice vote. SO MOVED. MINUTES OF SEPTEMBER 18, 2002, SPECIAL MEETING Director Hemig moved, and Director Maass seconded, that the Board approve the minutes of September 18, 2002, special meeting. Director Aguera, absent; All Directors aye, by voice vote. SO MOVED. TREASURER'S REPORT Approval of the report: Director Maass moved, and Director Hemig seconded, that the Board approve the month ended August 31, 2002. ROLL CALL: Director Aguera, absent; All Directors aye, by voice vote. SO MOVED. Approval of disbursements: Director Maass moved, and Director Hemig seconded, that the Board approve August 2002 disbursements report. ROLL CALL: Director Aguera, absent; Director Sutton, no; All other Directors aye; SO MOVED. CLOSED SESSION CONFERENCE WITH LEGAL COUNSEL— EXISTING LITIGATION PURSUANT TO GOV- ERNMENT CODE SECTION 54956.9 (A), TWO CASES: TDPUD VS. USA MEDIA, AND USA MEDIA VS. TDPUD. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION PURSUANT TO GOV- ERNMENT CODE SECTION 54956.9 (A), TWO CASES: IDACORP ENERGY L.P. VS. TDPUD AND TDPUD VS. IDACORP ENERGY L.P. CONFERENCE WITH REAL PROPERTY NEGOTIATOR— PROPERTY: APN 19-450-41; NE- GOTIATING PARTIES: THE DISTRICT AND THOMAS GROSSMAN; THE DISTRICT AND AMERICAN COMMUNITIES; THE DISTRICT AND LAKEMONT HOMES; UNDER NEGOTIA- TION: PRICE AND TERMS OF PAYMENT 3 RETURN TO OPEN SESSION No reportable action. ADJOURNMENT There being no further business before the Board, the meeting was adjourned at 9:47 PM TRU KEE DONN ,7 PUBLIC UTILITY DISTRICT 'L MAI-4 aj(, 6 el Nelson Van Gundy, Oresidefit Prepared by U10 Gt Barbara Cahill ,executive Secretary bhc 4