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HomeMy WebLinkAbout2001-10-03 Min - Board REGULAR MEETING October 3, 2001 In accordance with District Code Section 2.08.010 the TDPUD minutes are action only minutes. All Board meetings are recorded on audio tapes which are preserved perpetu- ally and made available for listening to anv interested party upon their request The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 7:06 PM in the TDPUD Board room by Director Hemig. ROLL CALL: Directors Patricia Sutton, Nelson Van Gundy and Ron Hemig were present; Joe Aguera was absent; James Maass was expected. EMPLOYEES PRESENT: Mary Chapman, Susan Craig, Steve Hollabaugh, Peter Holzmeister, Neil Kaufman and Ed Taylor. CONSULTANTS PRESENT: Attorneys Andy Morris and Steve Gross; Engineer Keith Knibb. OTHERS PRESENT: Among those present in the audience were Juanita and Frank Schneider, Dorothy Burden, Laura and Lenard Wait, Marty Woods and Jack Emmetts. PUBLIC INPUT Jack Emmetts requested a reduction in facilities fees. He noted he would have applied for his building permit before the increase if he had been aware of the impending change. The fee increase was brought to public attention in the Sierra Sun through the Contractors'As- sociation and Engineers' Association. a public hearing was also advertised and held. Me. Holzmeister noted he extended the new fee implementation by a week to allow as many people as possible to apply for permits and pay the old rate. Since the new fees went into effect about 100 applications have been processed. This item will appear on the next agenda for discussion and possible action. Steve Hollabaugh read into the record a California Assembly resolution acknowledging public power week and honoring the District for its many years of public service. DONNER LAKE WATER Status report 10/3/01 Page 1 Financial status report Consideration of accepting the lake intake project as complete and authorizing the filing of the notice of completion Consideration of a contract change order relating to the lake intake project Consideration of a contract change order to the Donner Lake pipeline replacement pro- ject, Phase 1, Contract B Consideration of continuing the emergency action Water Superintendent Taylor reported that most of the main transmission line has been in- stalled. Crews are presently hooking up services. Soon staff will start coordinating next year's projects with Southwest Gas. Possible tank sites are being explored. Donner State Park is going to participate with the District in looping the entire Donner Lake transmission line. Mary Chapman provided the Board with a financial status report on the Donner Lake water sys- tem. The $7,000,000 loan.with_US Bank closed on October 1. The first withdrawal will be for $2,800,000 payable to the District's general fund. To date, The District has spent$1,875,467 of District funds and has received another$800,000 in invoices. Assessment prepayments through September 27 are $842,375; the balance due from tax rolls is $12,056,486. Director Sutton noted that she voted against the lake intake project since there was no environ- mental review and suggested putting items 4c, d and a over to later in the meeting when Direc- tor Maass arrives (so there would be enough favorable votes for approval). Discussion of the District's long term power supply Mr. Hollabaugh discussed the long-term wholesale power supply issues and possible new gen- eration with UAMPS (the Payson Project). He gave a summary of the rate stabilization fund, ex- plained swaps, estimated the surplus power deficits and made note of strategies to mitigate the surplus power deficits. A copy of the presentation on the Payson Combined Cycle Generating Project is attached to these minutes. Director Maass arrived at this point in the meeting, 8:06 PM. 10/3/01 Page 2 DONNER LAKE Consideration of accepting the lake intake project as complete and authorizing the filing of the notice of completion Consideration of a contract change order relating to the lake intake project Consideration of a contract change order to the Donner Lake pipeline replacement pro- ject Phase 1, Contract B Consideration of continuing the emergency action Under emergency conditions, the contract for construction of the Donner Lake intake replace- ment was awarded to F& M Engineering. Water Superintendent Ed Taylor is requesting a con- tract change order for additional work required by Lahontan Regional Water Qualify Control Board, high water level in the lake and delays caused by activities at the lake or conditions found at the lake intake pump house. -_ Director Van Gundy moved, and Director Hemig seconded, that the Board authorize-Contract Change Order No. 2 to F& M in the amount of $45,733.31. ROLL CALL: Aguera, absent; Sut- ton, no; all other Directors, aye. SO MOVED. a - Director Van Gundy moved, and Director Hemig seconded, that the Board adopt Resolution No. 2001-29 authorizing the acceptance of the Donner Lake Intake Project and directing filing of the Notice of Completion. ROLL CALL: Aguera, absent; Sutton, no; all other Directors, aye. SO RESOLVED. Neil Kaufman is requesting a change order to the Manuel Brothers contract for construction of the Donner Lake Pipeline Replacement Project, Phase 1, Contract B. After some discussion, Director Hemig moved, and Director Van Gundy seconded, that the Board approve Contract Change Order No. 1 in the amount of$89,070.02 to Manuel Brothers. ROLL CALL: Aguera, ab- sent; Sutton, no; all other Directors, aye. SO MOVED. Director Van Gundy moved, and Director Hemig seconded, that the Board continue the emer- gency action relating to the Donner Lake water system. ROLL CALL: Aguera, absent; all other Directors, aye. SO MOVED. 10/3/01 Page 3 DISCUSSION OF A REQUEST FROM EAST WEST PARTNERS THAT THE DISTRICT CON- SIDER CREATION OF A MELLO ROOS COMMUNITY FACILITIES DISTRICT The District has been asked by East West Partners to consider establishing a Mello-Roos Community Facilities District as a mechanism to finance the infrastructure related to their devel- opments in Truckee. Manager Holzmeister noted that there would be costs to establish a Mello- Roos district and some level of burden is shifted from East West Partners to TDPUD in the process. After brief discussion, the Board agreed not to add this kind of burden to the District. TREASURER'S REPORT Approval of the monthly report Approval of disbursements Director Hemig moved, and Director Van Gundy seconded, that the Board approve the Treas- urer's report. All Directors, aye, by voice vote. SO MOVED. Director Hemig moved, and Director Van Gundy seconded, that the Board approve the dis- bursements. ROLL CALL: Aguera, absent; Sutton, no; all other Directors, aye. SO MOVED. CLOSED SESSION There was no closed session. ADJOURNMENT There being no further business before the Board, the meeting was adjourned at 9:14 PM. TRUCKEE DONNER PUBLIC UTILITY DISTRICT J es A. Maass President Prepared by 6 Peter L. Holzmeister, District Clerk smc 10/3/01 Page 4