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Home My WebLink About2002-10-16 Min - Board REGULAR MEETING October 16, 2002 In accordance with District Code Section 2.08.010, the TDPUD minutes are action only minutes. All Board meetings are recorded on audio tapes which are preserved perpetu- ally and made available for listening to any interested party upon their request. The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 7:04 PM in the TDPUD Board room by President Van Gundy. ROLL CALL: Directors Joe Aguera, James Maass, Patricia Sutton, Nelson VanGundy and Ron Hemig were present. EMPLOYEES PRESENT: Alan Harry, Mark Thomas, Tami Hoedeman, Mary Chapman, Neil Kaufman, Scott Terrell, Steve Hollabaugh, Peter Holzmeister and Barbara Cahill CONSULTANTS PRESENT: Steve Gross, Andy Morris and Keith Knibb OTHERS PRESENT: Sandra Harmon, Roger Terneuzen, Jody Sweet and one other member of the public. PUBLIC INPUT Sandra Harmon, representing Donner Summit PUD, expressed concerned about the financial burden to small multi-county districts to perform multiple sphere studies because Placer LAFCo terminated the Joint Powers agreement with Nevada LAFCo. She is requesting the Truckee Donner PUD's to pass a resolution in support of the "Principal LAFCo Position" President Van Gundy agreed this issue needs to be agendized for a future Board meeting. BROADBAND a) Consideration of a report on use of wireless technology within the business plan Mr. Harry presented a list of wireless network advantages from Devin Koch of CLOUDX, and a list of disadvantages from James Salter of Atlantic Engineering Group. Brief discussion fol- lowed. Security and large-scale experience with a wireless network remained issues. No action taken. b) Consideration of an agreement for services related to the sale or lease of District owned conduits Director Maass moved and Director Hemig seconded, a motion to authorize staff to enter into a Brokerage Agreement with Aggregate Networks for the sale and/or lease of a portion of the District's Broadband Conduit to receive a commission equivalent to four (4%) of the total value received by the Sublessor. ROLL CALL: Director Sutton, no; All other Directors, aye. SO MOVED. 1 c) Broadband business CEQA process 1) Adoption of the final negative declaration 2) Approval of the project for purposes of CEQA 3) Authorization to file the Notice of Determination with the Office of Nevada County Clerk, the Office of the Placer County Clerk, and the Governor's Office of Planning and Research 4) Adoption of the DeMinimis Impact Finding and authorize the filing of the Certificate of Fee Exemption with the Nevada County Clerk 5) Adoption of a finding that the draft documents as circulated and the negative declara- tion reflect the District's independent judgment Colin Gilboy wrote a letter in response to the Broadband CEQA. This letter was not received by Sauers Engineering in time to enclose a response for the Board packet. Therefore, the evening of the Board meeting, Mr. Knibb distributed revised comments and responses to the Fiber Optic Installation Project. Director Sutton moved to table the motion on the CEQA process and delay action to the next scheduled Board meeting because the new response was not available to the Board. ROLL CALL: Directors Aguera and Sutton, aye; Directors Hemig, Maass and Van Gundy, no; Motion failed. Director Maass moved and Director Hemig seconded, a motion to: a) Adopt the Final Negative Declaration b) Approve the project for purposes of CEQA c) Authorize staff to file the Notice of Determination with the Nevada County Clerk, the Office of the Placer County Clerk and the Governor's Office of Planning and Research d) Adopt a finding that the draft documents circulated and the Negative Declaration reflect the District's independent judgment ROLL CALL: Directors Maass, Hemig and Van Gundy, Aye; Directors Aguera and Sutton no; SO MOVED. CONSIDERATION OF A CONTRACT CHANGE ORDER RELATING TO THE FALCON POINT PUMP STATION PROJECT Director Aguera moved and Director Maass seconded, a motion to authorize Contract Change Order Number 1 in the amount of $14,475.39 to Longo Construction Inc. for the Falcon Point Booster Station Project. The original contract was $155,475. ROLL CALL: All Directors, aye. SO MOVED. CONSIDERATION OF REPORTS ON BIDS RECEIVED AND POSSIBLE AWARD OF CON- TRACTS FOR THE PURCHASE OF a) Pump and motor for Glenshire Drive Well Director Maass moved and Director Hemig seconded, a motion to award the contract for well pump and motor in the amount of$59,445.00 to Flowserve Corporation of Chico, California. ROLL CALL: All Directors, aye. SO MOVED. b) Pumps and motors for Ski Lodge and Ski Run Booster Stations Director Maass moved and Director Aguera seconded, a motion to award the contract for booster pump and motor in the amount of$41,702.00 to Flowserve of Chico, California. ROLL CALL: All Directors, aye. SO MOVED. 2 CONSIDERATION OF PROPOSALS FOR PREPARATION OF A FINANCE MASTER PLAN Director Sutton wanted the minutes to note she has concerns with staff assuming responsibility in interviewing financial planners, whereas the Board had an opportunity to interview auditors. Director Maass moved and Director Aguera seconded, a motion to accept the proposal from Muni-Financial to prepare and develop a Financial Master Plan for the Truckee Donner PUD, for a sum cost of$50,390. ROLL CALL: Director Sutton, no; All other Directors, aye. SO MOVED. CONSIDERATION OF PLANS, SPECIFICATIONS, CONTRACT DOCUMENTS AND AU- THORIZATION FOR DISTRICT STAFF TO SOLICIT BIDS FOR INSTALLATION OF ENERGY EFFICIENT LIGHTING RETROFIT AT THE DISTRICT HEADQUARTERS BUILDING. Director Aguera moved and Director Hemig seconded, a motion to approve plans, specifications and contract documents and authorize District staff to solicit bids for installation of an energy efficient lighting retrofit at the District headquarters building. ROLL CALL: All Directors, aye. SO MOVED. MONTHLY STAFF REPORTS No Comments. President Van Gundy wanted to remind the Board and staff of the LAFCo meeting in Truckee on October 17, 2002. Three important TDPUD items agendized: sphere of influence to incorporate Donner Lake and Glenshire, approve the annexation of Glenshire Territory and extension of the time to complete Broadband. CLOSED SESSION CONFERENCE WITH LEGAL COUNSEL— EXISTING LITIGATION PURSUANT TO GOV- ERNMENT CODE SECTION 54956.9 (A), TWO CASES: TDPUD VS. USA MEDIA, AND USA MEDIA VS. TDPUD CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION PURSUANT TO GOV- ERNMENT CODE SECTION 54956.9 (A), TWO CASES: IDACORP ENERGY L.P. VS. TDPUD AND TDPUD VS. IDACORP ENERGY L.P. CONFERENCE WITH REAL PROPERTY NEGOTIATOR— PURSUANT TO GOVERNMENT CODE SECTION 54956.8, PROPERTY: APN 19-450-41; NEGOTIATING PARTIES: THE DIS- TRICT AND OFFERS OF BACK-UP PROPOSALS; UNDER NEGOTIATION: PRICE AND TERMS OF PAYMENT. RETURN TO OPEN SESSION The Board has entered into a contract to with Tom Grossman for the sale of the Southside property with unanimous approval. 3 ADJOURNMENT There being no further business before the Board, the meeting was adjourned at 9:02 PM. TRU E ONNE PUB UTILITY ISTRICT 7aifit Nelson Van Gundy resident / Prepared by 6d(g(J �� Barbara Cahn Executive Secretary bhc 4