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HomeMy WebLinkAbout2000-10-04 Min - Board w- REGULAR MEETING October 4, 2000 In accordance with District Code Section 2.08.010, the TDPUD minutes are action only minutes. All Board meetings are recorded on audio tapes which are preserved perpetu- ally and made available for listening to any interested party upon their request. The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 7:02 PM in the TDPUD Board room by President Hemig. ROLL CALL: Directors Joe Aguera, James Maass, Patricia Sutton, Nelson Van Gundy and Ron Hemig were present. EMPLOYEES PRESENT: Mary Chapman, Susan Craig, Alan Harry, Stephen Hollabaugh, Peter Holzmeister, Neil Kaufman and Scott Terrell. CONSULTANTS PRESENT: Counsel Steve Gross and Consulting Engineer Keith Knibb. OTHERS PRESENT: Charlie White, Juanita and Frank Schneider, Dorothy Burden, John Byrne and Lin Zucconi. PUBLIC INPUT Charlie White asked about the possibility of brown-outs in Truckee similar to what southern California is experiencing. District Power Supply Engineer Hollabaugh advised that Truckee is in the Nevada control area rather than the California control area. The District has a contract with Idaho Power for the next year and won't have a problem as long as the western states intertie transmission system stays up. POSSIBLE ACQUISITION AND UPGRADE OF THE DONNER LAKE WATER SYSTEM Consideration of authorizing staff to file the proposed Negative Declaration and Envi- ronmental Initial Study with the Office of the Nevada County Clerk Consideration of authorizing the circulation of the proposed Negative Declaration and Environmental Initial Study with responsible and interested agencies and with the State Clearinghouse Consideration of authorizing staff to publish a Notice of public Review Period and Public Hearing on the Proposed Negative Declaration Director Van Gundy left the room because of a possible conflict of interest. Sauers Engineering has completed the proposed Mitigated Negative Declaration and Environ- mental Initial Study for the Donner Lake Water System acquisition and rehabilitation. The documents must now be circulated to responsible and interested agencies and made available for public review. The District also needs to schedule a public hearing to receive comments. Filing the documents with the County Clerk and State Clearinghouse will trigger a 30-day review period. Some changes to the documents were suggested and will be made by Sauers Engi- neering. 10/4/00 Page 1 Mr. Knibb advised that the documents propose moving the treatment plant to the present loca- tion of the Donner Lake Water Company office. This will eliminate the possibility of Gregory Creek overflowing. There was some discussion of the use of surface water, water rights and money available through the state revolving fund. It was verified that easements and encroachment permits would be transferred to the TDPUD. Director Aguera moved, and Director Maass seconded, that the Board take the following actions with respect to acquisition and rehabilitation of the Donner Lake Water System. Authorize the filing of the proposed Mitigated Negative Declaration and Environmental Initial Study, as amended, with the office of the Nevada County Clerk Authorize the circulation of the proposed Mitigated Negative Declaration and environmental Ini- tial Study with responsible and interested agencies and with the State Clearinghouse. Authorize publication of a notice of public review period and public hearing on the proposed Mitigated Negative Declaration. Schedule a public hearing for the proposed Mitigated Negative Declaration at the November 1, 2000 meeting. (Action will not be taken until after the 30-day review period is up.) ROLL CALL: Van Gundy, absent; all other Directors, aye. SO MOVED. Director Van Gundy returned to the meeting. PRESENTATION OF THE VECTREN REPORT ON VALIDATION OF THE DISTRICT'S BROADBAND BUSINESS PLAN Telecommunications Manager Harry requested that a special meeting to discuss the broadband business plan be scheduled for October 11, 2000. Director Maass moved, and Director Van- Gundy seconded that this item be tabled to a special meeting on October 11. ROLL CALL: all Directors, aye. SO MOVED. POSSIBLE DEVELOPMENT OF DISTRICT WATER SUPPLY Consideration of a change order for ground water resource evaluation contract Consideration of a proposal from Nimbus Engineering to perform services related to drilling of test holes for water supply Nimbus Engineering is performing a ground water resource evaluation to determine the best locations to develop additional water supply for the District. It is near completion, but a question about the exact location of a geologic formation has developed. The determination of the exact location is very important in deciding where the District should drill test wells. The proposal price for this additional work is $49,772. Director Maass moved, and Director Aguera seconded, that the Board approve a change order from Nimbus Engineering for a sonic testing program to locate the edge or boundary of a geo- logic formation at a cost of$49,772. ROLL CALL: all Directors, aye. SO MOVED. The next step in the process for water source development is to drill test holes. Plans and specifications need to be developed for the bidding of the drilling work. This work can be com- 10/4/00 Page 2 pleted while the District is determining the location of the test holes. Additionally, technical geo- logic services during the exploration drill need to be provided to evaluate where to drill the pro- duction wells. Director Van Gundy moved, and Director Maass seconded, that the Board approve the proposal from Nimbus Engineering for hydrogeologic services in drilling of test holes for a new water supply in an amount not to exceed $99,338 and that the agreement for the proposed services be executed. ROLL CALL: all Directors, aye. SO MOVED. CONSIDERATION OF APPROVING A LETTER OF UNDERSTANDING THE DISTRICT AND PLACER COUNTY WATER AGENCY Staff has been discussing the possibility of entering into an agreement by which the District and Placer County Water Agency share responsibility for water provision in the Martis Valley. The Board reviewed a draft letter form PCWA that will serve as a statement of intent and form the basis for further discussions. Director Maass moved, and Director Aguera seconded, that the Board authorize execution of the letter of understanding with the Placer County Water Agency regarding regional water re- source planning in Martis Valley. ROLL CALL: all Directors, aye. SO MOVED. CONSIDERATION OF THE INTERSTATE 84 PIPELINE REHABILITATION PROJECT On June 21, 2000 the Board approved going to bid for the Interstate 80 pipeline rehabilitation project. No bids were received and, subsequently, the Board gave approval for staff to negotiate with contractors for the project. The District has received a proposal from Hydrotech Inc. for performing the pipeline rehabilita- tion work. The rehabilitation methodology involves pulling a folded polyethylene liner into the pipeline and then reforming back into its original shape. Director Maass moved, and Director Van Gundy seconded, that the Board approve the proposal from Hydrotech with a contract price of$76,346 for the Interstate 80 pipeline rehabilitation proj- ect. ROLL CALL: all Directors, aye. SO MOVED. CONSIDERATION OF A RESOLUTION DISPENSING WITH COMPETITIVE BIDDING AND AUTHORIZING STAFF TO PURCHASE A REMITTANCE PROCESSOR On November 6 the District's billing system will be converted from OrCom to NISC. Staff would like to implement the remittance processing equipment right after the conversion. This will speed up the preparation of the deposit and entering payments into the system. The remittance processor system is an NCR machine. Omega Systems is a company that provides the remit- tance processing software that works on the machine. NISC provides the interface software that communicates with the Omega System software and the NISC billing system software. Director Maass moved, and Director Aguera seconded, that the Board adopt Resolution No. 2000-19 dispensing with bidding and authorizing staff to proceed with the purchase and installa- tion of the remittance processing system. ROLL CALL: all Directors, aye. SO MOVED. 10/4100 Page 3 CONSIDERATION OF ADOPTING A CALENDAR FOR PREPARATION OF THE DISTRICT BUDGET FOR THE YEAR 2001 The Board reviewed a calendar that will guide the budget preparation and review. Director Maass moved, and Director Aguera seconded, that the Board adopt the budget calendar for preparation of the 2001 budget. ROLL CALL: all Directors, aye. SO MOVED. CONSIDERATION OF A PROPOSAL TO PROVIDE ASSISTANCE FROM THE DISTRICT'S PUBLIC BENEFITS PROGRAM TO THE TRUCKEE FIRE PROTECTION DISTRICT FOR IM- PLEMENTATION OF ENERGY EFFICIENCY MEASURES Energy Masters International recently completed a comprehensive energy analysis for the Truckee Fire Protection District. The final energy measures recommended for the Fire District are energy-efficient lighting for the five fire stations; programmable thermostats for a few sta- tions; possible water heating upgrades. The total cost to complete the installation of these measures is estimated to be about $23,000. If all these measures are implemented, the Fire District is expected to save between $3,000 and $5,000 per year. Director Maass moved, and Director Van Gundy seconded, that the Board authorize an expen- diture of$10,000 or one-third of the total project costs, whichever is less, to fund a portion of the energy measures recommended for implementation by the Truckee Fire Protection District. ROLL CALL: all Directors, aye. SO MOVED. CONSIDERATION OF A PROCLAMATION DESIGNATING PUBLIC POWER WEEK Director Van Gundy moved, and Director Aguera seconded, that the Board adopt a proclama- tion designating October 1 through 7, 2000 as the 14t' annual Public Power Week. ROLL CALL: all Directors, aye. SO RESOLVED. TREASURER'S REPORT — APPROVAL OF THE MONTHLY REPORT — APPROVAL OF DISBURSEMENTS Director Maass moved, and Director Van Gundy seconded, that the Board approve the monthly Treasurer's report. All Directors, aye, by voice vote. SO MOVED. Director Maass moved, and Director Aguera seconded, that the Board approve the disburse- ments. ROLL CALL: Sutton, no; all other Directors, aye. SO MOVED. CLOSED SESSION Conference with legal counsel —existing litigation pursuant to Government Code Section 54956.9(a), pending litigation, two cases: TDPUD vs. USA Media and USA Media vs. TDPUD The Board adjourned to closed session at 8:30 PM. RETURN TO OPEN SESSION The Board returned to public session at 8:37 PM. There was no reportable action. 10/4/00 Page 4 ADJOURNMENT There being no further business before the Board, the meeting was adjourned at 8:38 PM. TRUCKEE DONNER PUBLIC UTILITY DISTRICT J es A. Maass, Pr ident epared b Susan M. Craig, Deputy District Clerk smc 10/4/00 Page 5