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HomeMy WebLinkAbout2001-10-05 Min - Board SPECIAL MEETING October 5, 2001 In accordance with District Code Section 2 08 010 the TDPUD minutes are action oniv minutes All Board meetings are recorded on audio tapes which are preserved perpetu- ally and made available for listening to any interested party upon their request The special meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 12:15 PM in the Cottonwood Restaurant by President Maass ROLL CALL: Directors James Maass, Nelson Van Gundy and Ron Hemig were present. EMPLOYEES PRESENT: Peter Holzmeister, Steve Hollabaugh, and Scott Terrell CONSULTANTS PRESENT: None PUBLIC INPUT: There was no public input. This special meeting was a lunch meeting occasioned by the NCPA legislative tour visiting Truckee. A quorum of the board attended the lunch meeting. Director Maass welcomed the members of the tour to Truckee. General Manager Holzmeister described TPUD to the tour members. The Board took no action. ADJOURNMENT There being no further business before the Board, the meeting was adjourned at 1:45 PM TRUCKEE DONNER PUBLIC UTILITY DISTRICT J es A. Maass, President Prepared by Peter L. Holzmeister, Dis ict Clerk TRUCKEE DONNER PUBLIC UTILITY DISTRICT STRATEGIC ACTION PLAN September 20, 2000 1. KEY ISSUES FOR THE COMING YEAR (OR SO) 1. Water Master Plan — implications for growth 2. Donner Lake — acquiring a new water system GIS system condition needs work! 3. Survey of location of district facilipe 4. Integration of developer proposals — into coherent facilities system 5. Authority for telecom activity needed 6. Long term water demand vs. water supply thru buildout 7. Construct metro olitan area broadband network 8. Electric Master Plan —complete it 9. Maintain district independence & survival (include Martis Valley) 10. Financial demands — utilize property assets to help? 11. Long range power arrangements 12. Tie down & implement corporation yard 13. Financial demands high — low to cover? Maintain strict financial controls over next 2 years 14. Electric rate stabilization & power reliability 15. Maintain close communications with customers 16. Financial Master Plan — integrates whole financial picture 17. improved communications between Board & staff 18. New power contracts — at better rates 19. Maintain good relationships with neighboring agencies 20. Updated electric &water rates— need rate study 21. Staff training —to encompass new technologies 2. STRATEGIC ISSUES FOR 2000-20001 & BEYOND Issue 1. Donner Lake Issue Issue 2. Financial - High financial demands on district— how to meet? (esp. near term) - Financial Master Plan Issue 3 Power Supply Issue 4. Growth - Electric Master Plan and facilities fees - Water Master Plan and facilities fees Issue 5 Long term water supply Issue 6 Management & Operations - GIS — location of district facilities - Staff training - Communications — Board and staff Issue 7 Corporation yard Issue 8 Broadband (telecommunications) - Obtain authority to activate latent power - Make decision whether to deploy metropolitan area network Issue 9. District owned land Issue 10. PCWA 3. THE ACTION PLAN Issue 1. Donner Lake Issue: Should District acquire Donner Lake Water Company? (1200 connections) - State DOHS requires boiled water - System is deficient & unacceptable - Local residents have requested District to acquire district & fix system - Currently we are refining cost estimates - Owner is opposed to sale —would require condemnation Action: (a) Conduct disciplined analysis of what will be required - Consulting engineer - Appraise - Consultant engineer working on CEQA (b) Bring report on all of above to Board (c) Bring information on acquisition to Donner Lake property owners (d) Ditto to other PUD water customers (e) Work with present owner to achieve a smooth acquisition process Who: General Manager & staff Consultant engineers Attorney Board When: - Package to Board by end of year (2000) - Follow-up & communications (early 2001) - Complete acquisition by mid 2001. Issue 2. Financial 2.1 Hi h Financial Demands on the District Issue: In 2001-2002, purchased power costs will rise - Undesirable to raise rates, if possible, so as to remain below SPPCo rates (which are frozen) So we have a temporary (2 year) squeeze on budget Should we restrict our discretionary spending during this period? Action: (a) Postpone some capital spending (for about 2 years) to relieve budget squeeze period. Who: General Manager in 2001 budget When: Bring a conservative budget with a limited capital spending plan to the Board in November 2000 2.2 Financial Master Plan Issue: District is growing rapidly.for new and for curorentaes dents. Need to pital, and operations and maintenancegrowth review facilities fees and rates. NewLake wlities (such ater system.s corporation Cash flows &yard). eservesw broadband business and Donner must be set that match dynamic situation. Action: Develop a long-range capital plan and budget. (a) Staff recommend possible use of consultant, along with an appropriate statement of work, for development of a Financial Master Plan Who: Mary Chapman When: Second quarter of 2001 Issue 3 Power Supply Issue: The District is currently purchasing its wholesale power needs on the market. The market is too volatile. We need to secure a wholesale power supply that avoids the price spikes, and is priced close to the cost to produce power at the new plants being brought on line. We need a multi-year contract with transmission service to deliver it to Truckee with appropriate risk mitigation measures. Action: Bring a proposal to the Board for a power supply contract, or series of contracts that satisfy the above criteria. Who: Steve Hollabaugh When: Fourth quarter of 2000 Issue 4 Growth 4.1 Electric master plan Issue: The District electric system is growing due to development within our service territory. The Districts current master plan is over 5 years old, and most of the projects identified have been completed. It is now time to prepare an updated electric master plan. There ielect need c system facilities dnleleded to onal facilities fees from developers to pay for serve developments. Action: Submit a draft electric master plan and proposed facilities fee schedule to the Board of Directors. Who: Steve Hollabaugh and Bob Quinn When: First quarter of 2001 4.2 Water master plan Issue: The District water system is growing due to development within our service territory. The District's current master plan is over 5 years old. It is now time to prepare an updated water master plan. There is a need to generate additional facilities fees from developers to pay for water system facilities needed to serve developments. Action: Submit a draft water master plan and proposed facilities fee schedule to the Board of Directors. Who: Neil Kaufman When: Fourth quarter of 2000 Issue 5 Lon 1 Term Water SuppI Issue: There is substantial groundwater in the basin, but not sufficient number of wells. Firm yield in basin has been established — but Placer County has half of basin May need to revisit safe yield of basin - Golf courses create a substantial demand, as does growth Change in environmental rules impact supply picture Action: possible recharge (a) consultant assist in revisiting basin safe yield, p areas, develop model of groundwater basin (b) Work with PCWA on such project— may include other stakeholders in the basin. Develop principles of agreement (c) Water Master Plan will provide information on demand. Who: General Manager and water staff (Ed Taylor and Neil Kaufman) Groundwater consultant When: Fall 2000 — Spring 2001 Issue 6 Management and Operations 6.1 GIS — location of District facilities Issue: The District is in the process of developing bilty It is not clear to Directors and staff what capabilities Action: Present Board workshop and demonstration w of GIS, explaining what we are planning to do, and what benefits produce. Who: Staff (Ian Fitzgerald) When: January 2001 6.2 Staff training Issue: GIS brings substantial new capabilitiesto the of the or trio. do To g,and full GIS benefit of GIS it needs to be used by staff at all levels needs to be coordinated with other District technology. District staff needs to be trained to use these new technologies. Action: Conduct a broad based training program and related District techno o'gie utilization Staff to f software and hardware associated with G develop a training program and submit is to the General Manager. Who: Steve Hollabaugh and Ian Fitzgerald. When: First quarter of 2001 6.3 Communications — Board and staff Issue: voters as well as make wise decisions.Vital that Board understand what staff is doing so it can explain this to Actions: (a) Consider a facilitated workshop on the roles and responsibilities o Board and staff, to clarify roles. (b) Consider pruning Board agendas to focus more on key policy areas, with less "hands on" technical information. (c) Consider well-planned tour of district departments and facilities. Staff present to Board what they do. (d) Use the monthly staff reports to keep Board informed regarding significant employee actions, such as hires, separation, employee disabilities, etc. Issue 7 Corporation Yard Action: Prepare a conceptual plan of what the new facility would be, rough costs, benefits, etc. Who: Staff (Kathy Neus), with assistance from a consultant When: Third quarter of 2001 Issue 8 Broadband (telecommunication 8.1 Obtain authority to activate latent power Issue. The District is evaluating whether to offer broadband services to the community. We need approval from LAFCo to do so. It is difficult to go further in our evaluation until we have a decision from LAFCo's. Action: Submit Vectren report to LA Completehe LAFCo process leading to approval or denial of activation o the latentPower Who: General Manager and Alan Harry When: Fourth quarter of 2000 8.2 make decision whether to deploy metropolitan area network ervic Issue: The Board of Directors is evaluating made to wer to offer broadand can proceed ob to urinate eJ to the community. A decision mu further action. Action: Staff will bring the Broadband issue to the Board at a series of meetings at which the Board will deal with the many individual elements in the decision process. Who: General Manager, Alan Harry, with help from consultants. When: Fourth quarter of 2000 and first quarter of 2001 Issue 9. District owned land Issue: - District has substantial land assets - Desire policy decision on whether to liquidate some of these properties to obtain revenue - Note: must follow process of offering surplus property to other public agencies, then negotiating with private buyers Action: (a) GENERAL MANAGER will bring to send, why sell when to sell related , not sell, disposing of excess land: whether etc. (b) Prepare an inventory of these lands (c) Board consider what its interests are in sale of property, & adopt a policy with respect to disposition of property (d) Prepare a (rough) appraisal of the value of the various properties Who: General Manager Attorney Consultants (appraiser) When: December 2000 — GENERAL MANAGE will brie da package of informational materials related to above to Board forIssue 10 Placer County Water Agenc Issue: TDPUD and PCWA are neighboring water gen des contract O&M serviies. We share use ces the Martis Valley groundwater basin. TDPUD p at the Lahontan water system owned by PCW.T wishes ishes mai tam and its presence in Martis Valley in Placer County. P CWA ongoing presence in the Martis Valley. Both agencies are interested in developing a closer working relationship to gain mutual benefits. Action: Enter into a formal arrangement by which each agency pursues its interests without damaging the interests of the other agency. Staff to bring a contract to the Board for discussion and adoption. Who. General Manager When: Fourth quarter of 2000 and first quarter of 2001.