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HomeMy WebLinkAbout2001-11-28 Min - Board SPECIAL MEETING w. November 28, 2001 In accordance with District Code Section 2 08 010 the TDPUD minutes are action only minutes All Board meetings are recorded on audio tapes which are preserved perpetu ally and made available for listening to any interested party upon their request. The special meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 7:00 PM in the TDPUD Board room by Director Maass. ROLL CALL: Directors Joe Aguera, James Maass, Patricia Sutton, and Ron Hemig were pre- sent. Nelson Van Gundy, absent EMPLOYEES PRESENT: Ed Taylor, Peter Holzmeister, Neil Kaufman, Kathy Neus CONSULTANTS PRESENT: Steve Gross OTHERS PRESENT: Frank and Juanita Schneider, Mark Thomas PUBLIC INPUT Ms. Rene Fugazi voiced concerned about a drainage ditch near the Wolfe Estates water stor- age tank. The tank periodically overflows and the ditch has not been maintained so water flow spills into the road and creates an icing hazard. Director Maass responded that since the PUD only took over the system in May 2001, we would need time to make changes. Mr. Taylor will report back to the Board on this problem. A public hearing will be held for the purpose of receiving written and/or oral comments from members of the public regarding the District's consideration of an ordinance amending the water facilities fees. Mr. Holzmeister reported that the Board adopted an ordinance in May 2001 requiring that water facilities fees be applied to additions and conversions of non-living space in existing homes and businesses. He presented four options for the Board's consideration. Joe Burns, Executive Director of CATT, recommended adoption of option number 4 which would eliminate application of the fee to space additions and conversions. The original fee structure was intended for new structures. Conversions and additions were not considered. Mr. Clarin of Blue Sky Construction expressed the opinion that space additions and conversions will not add to the water demand. Mr. Emmetts stated that he is not adding bathrooms to his home; he is adding a family room for his kids. Consideration of an ordinance amending the District's water facilities fees Director Hemig moved and Director Aguera seconded a motion to amend the ordinance dated May 7, 2001 to incorporate option 4: that any addition of floor space to existing improvements is exempt from paying a water facilities fee. ROLL CALL: Director Maass, no; Director Van Gundy absent; all other Directors eye. SO MOVED. Director Hemig moved and Director Aguera seconded a motion that this ordinance shall have an effective date of May 7, 2001 and directing staff to refund the fee collected on space additions and conversions. ROLL CALL: Director Van Gundy absent; all other Directors eye. SO MOVED. 1 Consideration of the appeal filed by Jack Emmetts regarding water facilities fees The motion was previously made to refund fees, hence the appeal of Mr. Emmetts is moot. No action taken on this matter. Consideration of amending the District's policy regarding the one-year limit on the applicability of connection charges Mr. Holzmeister reported that Mark Steiner has requested a six-month extension past May 5, 2002 to install the water system improvements for his Riverview Townhomes project. Normal policy requires that permanent electric and water connections must be made within one year of the application for service. if permanent connection is not d fees if in fact the fee schedule had been dincreased. toper is subject to the payment of increase Mr. Gross reported that a change in the policy defining the expiration of the water connection fee can be made by a motion, but a change in policy defining the expiration of electric connection fee must be made by resolution and is not agendized for this meeting. Director Hemig moved and Director Aguera seconded to amend the policy increasing the one- year limit applicable to water connection charges to be a two-year limit. ROLL CALL: Director Van Gundy absent; all other Directors eye. SO MOVED. Donner Lake water system: Status report Mr. Taylor reported approximately 6.5 miles of water main pipe have been installed since May 21. With minor modifications to the lake pump intake, the State Department of Health Services should lift the boil water notice within the next two weeks. Consideration of a resolution accepting the Installation of Pipe and Appurtenances for the West End of Donner Lake Project as complete and authorizing the filing of the notice of completion Director Aguera moved and Director Hemig seconded a motion to accept the Installation of Pipe and Appurtenances for the West End of Donner Lake Project as complete and authorizing the filing of the notice of completion. ROLL CALL: Director Van Gundy absent; all other Directors eye. SO MOVED. Consideration of a contract change order relating to Donner Lake Pipeline Replacement Project, Phase 1, Contract A, submitted by Burdick Excavating Co. Place on future agenda Consideration of a resolution accepting Donner Lake Pipeline Replacement Project, Phase 1, Contract A, as complete and authorizing the filing of the notice of completion Place on future agenda Consideration of a contract change order relating to Donner Lake Pipeline Replacement Project, Phase 1, Contract B, submitted by Manuel Brothers Director Aguera moved and Director Hemig seconded a motion to approve contract change order number 2 in the amount of a credit of$141,436.65, relating to Donner Lake Pipeline Replacement Project, Phase 1, Contract B, submitted by Manuel Brothers. ROLL CALL: Director Van Gundy absent; all other Directors eye. SO MOVED. 2 Consideration of a resolution accepting Donner Lake Pipeline Replacement Project, Phase 1, Contract B, as complete and authorizing the filing of the notice of completion Director Aguera moved and Director Hemig seconded to accept Donner Lake Pipeline Replacement Project, Phase 1, Contract B, as complete and authorizing the filing of the notice of completion. ROLL CALL: Director Van Gundy absent; all other Directors eye. SO MOVED. Consideration of a request by Donner Tract for exemption from assessments on common area parcels Mr. Gross excused himself from participation in the meeting during this agenda item and he left the room because his law firm represents Donner Tract on other issues. Mr. Holzmeister reported he Board would grant exception onto the Donner definingicy terms under which Donnr Lake assessment. Donner Tract and Wolfe Estates are requesting assessment exemptions. Standards need to be set in place to accommodate property owners to apply for an exemption and live by the terms of the policy. The District attorney will draft a letter and prepare a deed restriction document. No action taken. Consideration of a request by Wolfe Estates for exemption from assessments on common area parcels Ms. Renee Fugazi of Wolfe Estates feels there should be some method where the restriction on a parcel can be released and the exemption from assessment can be reversed. No action taken. Place on future agenda Consideration of discontinuing the emergency action Mr. Taylor reported that the construction projects involved in the declaration of emergency have now been completed, and the emergency can now be rescinded. There was concern expressed that we not discontinue the emergency action until the state lifts the boil water order. No action taken. Consideration of an agreement for acquisition of the Glenshire water system Mr. Holzmeister explained there are currently three contract configurations being considered by the Glenshire Mutual Water Board of Directors. No action taken. Place on future agenda Consideration of a contract change order relating to the Donner State Park Interchange Pipeline Project No action taken. Neil Kauffman requested this item be placed on a future agenda. Consideration of bids received for snow removal equipment and possible award of a contract Ms. Neus explained the equipment is needed to perform snow removal at the water facilities and electric substations. This was not a budgeted item, but that some budgeted items have not been purchased leaving cash that can be applied to this purpose. She explained that we do not have enough space to push snow; we need to blow it out of our way. Director Aguera moved and Director Hemig seconded to award the bid to Snoquip of West Sacramento for one articulated tractor for snow removal in the amount of$66,135.56, including tax. ROLL CALL: Director Van Gundy absent; all other Directors eye. SO MOVED. 3 Discussion of the status of the Airport Well; possible action. Mr. Taylor reported that the steel well shaft snapped. A deviation test was performed which determined that the well casing is not plumb from top to bottom. A two-way bend creates stress on the shaft. The best option continues to be to replace the pump. The District needs the 2300 gpm this well produces for the next few years until new wells come on line. Another option is to install a submersible pump, but production would drop to 1800 gpm. Mr. Taylor will bring a recommendation at the next Board meeting. No action taken Treasurer's report Approval of the monthly report A motion was mart by Director Hemig and seconded by Director Aguera to approve the for the month ended Septembers 30, 2001. ROLL CALL Director Treasurer's Repo Van Gundy absent; all other Directors eye. SO MOVED. Approval of the disbursements Director Aguera moved and Director Hemig seconded a motion to approve the disbursements. ROLL CALL: Director Van Gundy absent; Director Sutton no; all other Directors eye. SO MOVED. WORKSHOP ITEMS Discussion of the draft budget for 2002 Mr. Holzmeister led the Board through a discussion of the draft budget. No action was taken Discussion of the seventy-fifty anniversary of the District Mr. Terrell led the Board through a discussion of the 75th anniversary of the District, and possible programs for celebration. No action was taken. Monthly staff reports Monthly staff reports were reviewed. No action was taken. CLOSED SESSION Conference with legal counsel—existing litigation pursuant to Government Code Section 54956.9(a), pending litigation, two cases: TDPUD vs. USA Media and USA Media vs. TDPUD. No closed session was held. ADJOURNMENT There being no further business before the Board, the meeting was adjourned at 10:20 PM TRUCKEE DONNER PUBLIC UTILITY DISTRICT Ja s A. Maass, President Pre p ared by "ulu Barbara C ill, Executive Secretary bhc 4