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HomeMy WebLinkAbout2004-01-14 Min - Board SPECIAL MEETING January 14, 2004 In accordance with District Code Section 2.08.010, the TDPUD minutes are action only minutes. All Board meetings are recorded on audio tapes which are preserved perpetually and made available for listening to any interested party upon their request. The special meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 7:03 PM in the TDPUD Board room by President Maass. ROLL CALL: Directors Joe Aguera, Ron Hemig, James Maass, Patricia Sutton and Nelson VanGundy were present. EMPLOYEES PRESENT: Ed Taylor, Mark Thomas, Steve Hollabaugh, Mary Chapman, Neil Kauf- man, Peter Holzmeister, Kathy Neus and Barbara Cahill CONSULTANTS PRESENT: Keith Knibb OTHERS PRESENT: Frank and Juanita Schneider, Bill Quisnel, Emilie Kashtan, Paul Raymore and Al Ferrantine. PUBLIC INPUT There was no public input. CONSIDERATION OF A CHANGE ORDER TO THE CONTRACT WITH AQUA HYDROGEOLOGIC CONSULTING RELATED TO DEVELOPMENT OF THE PROSSER VILLAGE WELL Director Hemig moved and Director Van Gundy seconded, a motion to approve a contract change order in the amount of $41,000, bringing the new total project cost to $119,870 for AquaHydrogeologic Consulting related to the development of the Prosser Village Well. ROLL CALL: All Directors, aye. SO MOVED. CONSIDERATION OF A CONTRACT CHANGE ORDER RELATED TO THE WELL ABANDOW MENT PROJECT Director Hemig moved and Director Van Gundy seconded, a motion to approve a contract change order Number One to the Well Abandonment Program reducing the contract in the amount of $1,636.00, with a revised contract amount of$89,217.00. ROLL CALL: All Directors, aye. SO MOVED. CONSIDERATION OF A RESOLUTION ACCEPTING THE WELL ABANDONMENT PROJECT AS COMPLETE AND ISSUING A NOTICE OF COMPLETION Director Aguera moved and Director Van Gundy seconded, a motion to adopt a resolution accepting the Well Abandonment Program as complete and authorizing the filing of the notice of completion. ROLL CALL: All Directors, aye. SO MOVED. 1 WORKSHOP ITEM DISCUSSION OF THE STATUS OF THE DONNER LAKE WATER SYSTEM RECONSTRUCTION PROJECT Ed Taylor distributed the Donner Lake Reconstruction worksheet. System reconstruction projects: tanks, pipelines & services, pump stations/hydro and engineering/environmental were summarized for initial budget $12,324,540, expended through 2003 $9,318,008 and remaining costs $3,416,000. Two budget options were presented, differing in the inclusion or exclusion of source and unanticipated maintenance. The budget option adopted would affect the monthly surcharge to the Donner Lake residents to cover the overage. Emilie Kashtan commented that the initial estimate to reconstruct the Donner Lake water system has come close to the total projected cost. She asked the Board about the status of the State Revolving Fund (SRF). Peter Holzmeister explained that once the board adopts a resolution of intent to sur- charge the Donner Lake residents to cover the overage, the state has assurance of payback and the SRF should be approved. The board favored the option that removes a charge for source and the charge for unanticipated maintenance items from the amount charged to the assessment district and expressed its interest in adopting a resolution of intent to enact a rate surcharge. Staff was directed to agendize this matter. DISCUSSION OF ISSUES INVOLVING SALE OF DISTRICT OWNED LAND Peter Holzmeister reported to the board that various properties have gotten some public interest. He wants guidance from the board. ➢ South River Street ➢ McGlashan- off Northwoods Boulevard ➢ Hilltop- off Palisades Road ➢ Steele- off Sha Neva and Euer Valley Roads ➢ A property on Cedar Point Drive The board expressed its interest in selling the property listed and in acquiring the Cedar Point Drive property. Staff was asked to agendize these matters as necessary to move forward ROUTINE BUSINESS CONSIDERATION OF THE MINUTES OF JULY 29, 2003. Director Van Gundy moved, and Director Aguera seconded, that the Board approve the minutes of July 29, 2003, regular meeting. ROLL CALL: All Directors aye, by voice vote. SO MOVED. CONSIDERATION OF THE MINUTES OF NOVEMBER 5, 2003. Director Van Gundy moved, and Director Sutton seconded, that the Board approve the minutes of November 5, 2003, regular meeting, with correction of the word "radial' to "radio" transmission in Public Input. ROLL CALL: All Directors aye, by voice vote. SO MOVED. CONSIDERATION OF THE MINUTES OF NOVEMBER 19, 2003. Director Aguera moved, and Director Hemig seconded, that the Board approve the minutes of November 19, 2003, regular meeting. ROLL CALL: All Directors aye, by voice vote. SO MOVED. 2 CONSIDERATION OF THE MINUTES OF NOVEMBER 25, 2003. Director Hemig moved, and Director Van Gundy seconded, that the Board approve the minutes of November 25, 2003, regular meeting. ROLL CALL: All Directors aye, by voice vote. SO MOVED. CONSIDERATION OF THE MINUTES OF DECEMBER 3, 2003. Director Van Gundy moved, and Director Aguera seconded, that the Board approve the minutes of December 3, 2003, regular meeting. ROLL CALL: All Directors aye, by voice vote. SO MOVED. CONSIDERATION OF THE MINUTES OF DECEMBER 17, 2003. Director Sutton moved, and Director Hemig seconded, that the Board approve the minutes of Decem- ber 17, 2003, regular meeting, with correction to change the phrase "third party payer" to "credit reporting agency" under the agenda item Use of Equifax Service. ROLL CALL: All Directors aye, by voice vote. SO MOVED. TREASURER'S REPORT Approval of the report: Director Van Gundy moved, and Director Hemig seconded, that the Board approve the month ended November 30, 2003. ROLL CALL: All Directors aye, by voice vote. SO MOVED Approval of disbursements: Director Van Gundy moved, and Director Aguera seconded, that the Board approve November 2003 disbursements report. ROLL CALL: Director Sutton, no; All other Directors, aye. SO MOVED. CLOSED SESSION CONFERENCE WITH LEGAL COUNSEL— EXISTING LITIGATION. Under Subdivision (a) of Section 54656.9 of the Government Code. Name of Case: Craig v TDPUD RETURN TO OPEN SESSION No reportable action. ADJOURNMENT There being no further business before the Board, the meeting was adjourned at 9:07 PM. TRUCKEE DONNER PUBLIC UTILITY DISTRICT Ja s A. Maass, President / Prepared by Barbara Cahill, Deputy District Clerk bhc 3