HomeMy WebLinkAbout2003-11-05 Min - Board REGULAR MEETING
November 5, 2003
In accordance with District Code Section 2.08.010, the TDPUD minutes are action only
minutes. All Board meetings are recorded on audio tapes which are preserved perpetu-
ally and made available for listenina to any interested party upon their request.
The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was
called to order at 7:02 PM in the TDPUD Board room by President Hemig.
ROLL CALL: Directors Joe Aguera, Ron Hemig, James Maass and Patricia Sutton were
present. Director Nelson VanGundy was absent.
EMPLOYEES PRESENT: Steve Hollabaugh, Alan Harry, Neil Kaufman, Ed Taylor, Mary Chap-
man, Tammie Hoedeman, Peter Holzmeister and Barbara Cahill.
CONSULTANTS PRESENT: David Carlson
OTHERS PRESENT: Barbara Terry, Juanita Schneider, Jody Sweet, Katrina Paz, Steve
Hester, John Nagel and one other member of the public.
PUBLIC INPUT
Barbara Terry voiced her frustration to the Board about an additional billing of$1,106.31 due to
a malfunction of the District's electric radio transmission device for the past two years. Director
Maass suggested staff meet with Ms. Terry on November 6 to see if they can resolve this issue
and for staff to report back to the Board.
ACTION ITEMS
BROADBAND BUSINESS IMPLEMENTATION — CONSIDERATION OF A LETTER IN IN-
TENT WITH EAGLE BROADBAND FOR THE PROVISION OF BROADBAND CONTENT
SERVICES
Director Maass moved and Director Aguera seconded, a motion to approve the Letter of Intent
with Eagle Broadband, and direct staff to enter contract negotiations for the purchase of
Broadband services and associated capital expenditures that will enable TDPUD to provide
voice, video and data services to TDPUD fiber network.
ROLL CALL: Director Van Gundy, absent; Director Sutton, no (believes the District does not
have authority to enter into the letter of intent because it was solicited without a public proposal
process); All other Directors, aye. SO MOVED.
BROADBAND BUSINESS IMPLEMENTATION — CONSIDERATION OF ISSUING A CALL
FOR BIDS FOR CONSTRUCTION OF A FIBER TO THE HOME SYSTEM.
Director Maass moved and Director Aguera seconded, a motion to authorize staff to advertise
for, accept and open bids for the Construction of the District's FTTU Broadband System with a
bid opening date of December 16, 2003.
4 ROLL CALL: Director Van Gundy, absent; Director Sutton, no (has not had opportunity to review
plans and specs, and believes the District does not have authority to construct the system); All
other Directors, aye. SO MOVED.
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GEOLOGIC EXPLORATION BOREHOLES PROGRAM — CONSIDERATION OF A REPORT
ON THE FINDINGS OF THE PROGRAM
Director Aguera moved and Director Maass seconded, a motion to accept the Ground Water
Exploration Drilling Report prepared by Aqua Hydrogeologic Consulting.
ROLL CALL: Director Van Gundy, absent; All other Directors, aye. SO MOVED.
GEOLOGIC EXPLORATION BOREHOLES PROGRAM — CONSIDERATION OF CONTRACT
CHANGE ORDER NUMBER 1 AND A RESOLUTION ACCEPTING THE PROJECT AS
COMPLETE AND AUTHORIZING THE FILING OF THE NOTICE OF COMPLETION.
Director Aguera moved and Director Maass seconded, a motion to approve a contract change
order Number 1 to the Geologic/Exploration Boreholes Program Project; and adopt a resolution
accepting the Geologic/Exploration Boreholes Program Project as complete and authorizing the
filing of the notice of completion.
ROLL CALL: Director Van Gundy, absent; All other Directors, aye. SO MOVED.
CONSIDERATION OF A LETTER OF ENGAGEMENT FROM KPMG FOR AUDIT AND
RELATED SERVICES FOR THE DISTRICT FINANCIAL REPORTS FOR 2003.
Director Maass moved and Director Aguera seconded, a motion to authorize Peter Holzmeister
to execute the engagement letter from KPMG hiring them to perform the 2003 annual audit; and
to authorize KPMG to assist the District's staff to meet the new GASB 34 accounting and
reporting requirements in an amount not to exceed $10,240.
ROLL CALL: Director Van Gundy, absent; Director Sutton, no; All other Directors, aye. SO
MOVED.
CONSIDERATION OF A POLICY RELATING TO THE REPAIR OF LEAKING WATER LINES
ON THE CUSTOMER SIDE OF THE WATER SERVICE BOX.
No action taken. The Board requested this item to be rescheduled as a workshop item.
CONSIDERATION OF ADOPTING THE STRATEGIC PLAN FOR 2004
Director Maass moved and Director Aguera seconded, a motion to adopt the 2004 Strategic
Plan.
ROLL CALL: Director Van Gundy, absent; Director Sutton, no; All other Directors, aye. SO
MOVED.
CONSIDERATION OF TWO CHANGE ORDERS RELATING TO SERVICE CONTRACTS
BETWEEN THE DISTRICT AND MUNI-FINANCE
No action taken. Agenda item postponed to next Board meeting.
ROUTINE BUSINESS
CONSIDERATION OF THE MINUTES OF SEPTEMBER 10, 2003.
Director Maass moved, and Director Aguera seconded, that the Board approve the minutes of
September 10, 2003, regular meeting.
ROLL CALL: Director Van Gundy, absent; All other Directors aye, by voice vote. SO MOVED.
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CONSIDERATION OF THE MINUTES OF SEPTEMBER 17, 2003.
Director Maass moved, and Director Aguera seconded, that the Board approve the minutes of
September 17, 2003, regular meeting.
ROLL CALL: Director Van Gundy, absent; All other Directors aye, by voice vote. SO MOVED.
CONSIDERATION OF THE MINUTES OF OCTOBER 1, 2003.
Director Maass moved, and Director Aguera seconded, that the Board approve the minutes of
October 1, 2003, regular meeting.
ROLL CALL: Director Van Gundy, absent; All other Directors aye, by voice vote. SO MOVED.
CONSIDERATION OF THE MINUTES OF OCTOBER 14, 2003.
Director Maass moved, and Director Aguera seconded, that the Board approve the minutes of
October 14, 2003, regular meeting.
ROLL CALL: Director Van Gundy, absent; All other Directors aye, by voice vote. SO MOVED.
TREASURER'S REPORT
Approval of the report: Director Maass moved, and Director Aguera seconded, that the Board
approve the financial report for the month ended September 30, 2003.
ROLL CALL: Director Van Gundy, absent; All other Directors aye, by.voice vote. SO MOVED
Approval of disbursements: Director Aguera moved, and Director Maass seconded, that the
Board approve September 2003 disbursements report.
ROLL CALL: Director Van Gundy, absent; Director Sutton, no; All other Directors, aye. SO
MOVED.
ADJOURNMENT
There being no further business before the Board, the meeting was adjourned at 8:40 PM.
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
Jam A. Maass, President
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Prepared by �% J4C t"tid ( 6
Barbara Cahill, Deputy District Clerk
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