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HomeMy WebLinkAbout2002-01-16 Min - Board Regular MEETING January 16, 2002 In accordance with District Code Section 2 08 010 the TDPUD minutes are action only min- utes All Board meetings are recorded on audio tapes which are preserved perpetually and made available for listenina to any interested party upon their request. The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 7:00 PM in the TDPUD Board room by President Van Gundy. ROLL CALL: Directors Joe Aguera, James Maass, Patricia Sutton, Nelson VanGundy and Ron Hemig were present. EMPLOYEES PRESENT: Neil Kauffman, Peter Holzmeister, Ed Taylor, Mary Chapman CONSULTANTS PRESENT: Steve Gross OTHERS PRESENT: Charlie White, George Blanz, Juanita and Frank Schneider PUBLIC INPUT Charlie White asked if a letter would be going out soon to the Donner Lake residents regarding the summer 2002 construction schedule of the PUD and Southwest Gas pipeline project. Neil Kauff- man said he will be meeting with Southwest Gas in the next week and they will be putting together a tentative schedule. Peter Holzmeister said he would try to get a letter out to Donner Lake resi- dents in March with a schedule. George Blanz wanted an update on the broadband infrastructure and cable services. He feels PUD should keep the residents of Truckee informed since they showed support at the LAFCO meeting. Information could be in the form of a mailing or an article on the web site. Consideration of a resolution determining unpaid assessments in Donner Lake Assessment District Number 00-1. Ms. Chapman has identified unpaid parcels as of November 9, 2001 and defined the dollar amount. Two types of issues remain unresolved: common areas and motels. These property own- ers have asked the assessments to be revisited. Mr. Holzmeister is working with Donner Track and Wolf Estate to resolve their issue. He will review the formula for assessments on motels. Director Hemig moved and Director Maass seconded, that the Board adopt Resolution No. 2002- 02, determining unpaid assessments on the Donner Lake Assessment District Number 00-1. ROLL CALL: all Directors, aye. SO RESOLVED. Consideration of a contract with Sauers Engineering to perform engineering services re- lated to design and preparation of contract documents for construction of the Falcon Point Pump Station project. Mr. Taylor recapped the two phases in the Sauers Engineering proposal for services for the Falcon Point Pump Station project. Phase 1 is the environmental review, survey, project design and con- struction bidding and would be a fixed fee of $19,000. Phase 2 deals with construction engineering and inspection and would not exceed $12,400. President Van Gundy moved and Director Maas seconded to approve the contract with Sauers Engineering to perform engineering services related to design and preparation of contract docu- ments for construction of the Falcon Point Pump Station project. ROLL CALL: all Directors, aye. SO MOVED. Broadband business planning a) Consideration of retaining the services of a financial advisor b) Consideration of retaining the services of bond counsel Mr. Harry has a preliminary work estimate from Third Networks/FSG for the construction of a hybrid coax system. Mr. Harry would like authorization to enter into an agreement with E. Wagner and Associates as advisers to help locate financing for the District broadband system. He is also requesting authoriza- tion to enter into agreement with Foley and Lardner for bond council. E. Wagner and Associates work involves two phases. Phase 1 is creating and preparing a package to submit to interested investors (cost approximately $25,000). Phase 2 involves working with un- derwriters relating to the actual money borrowed (fee based on amount borrowed). Phase 2 fee is only paid if the financing is successful. Foley & Lardner wold perform services on an hourly fee basis. The estimated cost for the PUD would not exceed $200,000. After discussion, the Board decided to link the bond council dollars to Phase 1 of the financial advi- sor with a total of$50,000. Then at a later date the Board would decide whether to approve Phase 2. President Van Gundy made a motion to approve retention of E. Wagner and Associates as advi- sors for the broadband system financing, not exceed $25,000 for Phase 1, and Director Aguera seconded. ROLL CALL: Director Sutton, no; all other Directors, aye. SO MOVED. President Van Gundy made a motion to approve retention of Foley & Lardner as bond council with the broadband system financing, not exceed $25,000 during Phase 1, and Director Maass sec- onded. ROLL CALL: Director Sutton, no; all other Directors, aye. SO MOVED. Consideration of amending the organization chart of the District, and adjusting the com- pensation of management and exempt employees of the District. Mr. Holzmeister presented a draft Organization Chart designed to restructure job positions of exist- ing management and exempt positions, plus add new staff to assist management. The purpose of the chart is to redistribute work load. Mr. Holzmeister also presented a compensation package. A salary survey was done using local area public agencies with comparable positions. Mr. Holzmeister asked the Board to review the findings and adopt the new Management and Exempt Employee Salary Scale. Director Hemig made a motion to approve the draft organization chart subject to additions as the new organization chart for the PUD and Director Maass seconded. ROLL CALL: Director Sutton, no; all other Directors, aye. SO MOVED. Director Maass made a motion to adopt the new Management and Exempt Employee Salary Scale and Director Hemig seconded. ROLL CALL: Director Sutton, no; all other Directors, aye. SO MOVED. Director Hemig made a motion to authorize the General Manager to place staff on the salary scale based on their qualifications and Director Maass seconded. ROLL CALL: all Directors, aye. SO MOVED. Discussion of request of School District to use TDPUD land acquired from B. Cross for Community School Mike DePugh of the Placer County office of Education explained that since 1996, over 100 "at-risk" 71h to 12th grade students have been attending class as part of an extension program. The existing facility is inadequate. Mr. DePugh is requesting use of a portion of the Meadow Lane property. By consensus the Board expressed its willingness to enter into an agreement under the terms of which the School district would be able to use the property. The General Manager was asked to prepare a draft statement of terms and conditions of a lease and list this as a future agenda item Monthly Staff Reports Mr. Terrell spoke with local marketing groups about signs and logos for the 75th Anniversary. He wants to pick a marketing group now to create a logo design and bring the Board an action item at the next meeting. Closed session Conference with legal counsel-existing litigation pursuant to Government Code Section 54956.9 (a), two cases: TDPUD vs. USA Media, and USA Media vs. TDPUD. Public Employee performance evaluation-Government Code Section 54957 (e): General Manager, Assistant General Manager, Administrative Services Manager, Water Superinten- dent, Electric Superintendent, Water System Engineer, Electric System Engineer, Support Services Manager, Planning Director, GIS Coordinator, Telecommunications Manager The Board went into closed session at 9:25 Return to open session The Board returned to open session at 9:52 PM. There was no reportable action. ADJOURNMENT There being no further business before the Board, the meeting was adjourned at 9:53 PM TRUCKEE DONNER UBLIC ILITY DISTRICT Nelson VfiVftundy, resident Prepared by Barbara Cahill,�Executive Secretary bhc