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Home My WebLink About2002-11-06 Min - Board REGULAR MEETING November 6, 2002 In accordance with District Code Section 2.08.010, the TDPUD minutes are action only minutes. All Board meetings are recorded on audio tapes which are preserved perpetually and made available for listening to any interested party upon their request. The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 7:05 PM in the TDPUD Board room by Vice President Maass. ROLL CALL: Directors James Maass, Patricia Sutton and Ron Hemig were present. Directors Joe Aguera and Nelson VanGundy were absent. EMPLOYEES PRESENT: Ed Taylor, Mary Chapman, Tammie Hoedeman, Mark Thomas, Steve Hollabaugh, Peter Holzmeister and Barbara Cahill CONSULTANTS PRESENT: Keith Knibb, Steve Gross and Andy Morris OTHERS PRESENT: Charlie White and one other member of the public. PUBLIC INPUT There was no public input. ACTION ITEMS CONSIDERATION OF A RESOLUTION OF SUPPORT OF THE PRINCIPAL LAFCO HAVING THE EXCLUSIVE JURISDICTION OVER THE SPHERE OF INFLUENCE FOR THE MULTI-COUNTY DISTRICTS Director Sutton voiced her hesitation to adopt the resolution until the court passes down a decision regarding the MOU between the Placer and Nevada County LAFCo's. Vice President Maass so ordered to table the motion. No action taken. CONSIDERATION OF APPOINTING A BROKER OF RECORD RELATING TO THE DISTRICT'S INSURANCE PROGRAM. Ms. Chapman explained she would like the District to perform a risk assessment on the liability insurance. This would determine if changes could be made to the policy to keep the premium under control. Director Hemig moved and Director Maass seconded, a motion to appoint Rob Hubbard of Marsh USA Risk & Insurance Services as the Broker of Record for the District to perform brokerage services as outlined in the proposal; such services will be performed for a flat fee of $35,000 annually and will only change based on changes in the consumer price index unless other services in the proposal are requested. This arrangement may be cancelled by either party upon 90 days written notice. ROLL CALL: Directors Aguera and Van Gundy, absent; Director Sutton, no (the District staff should p advertise a request for proposals for an insurance broker before making a selection). All other Directors, aye. MOTION FAILED. 1 DONNER LAKE WATER SYSTEM a) Consideration of drainage issues in the vicinity of the Greenpoint Springs facility Donner Lake resident Ms. Kashtan emailed Mr. Holzmeister her concern over the Greenpoint Springs area. Mr. Taylor and Mr. Thomas inspected this area and determined the hillside has a number of springs which cause the majority of the water run off. Mr. Taylor said the current tank at this site will need to be repaired until it is rebuilt or taken off line. Donner Lake resident Mr. White read a letter from Ms. Kashtan with additional questions: • prospective storage tank sites. Mr. Taylor said staff would be evaluating tank sites and design. • lake filtration system. Mr. Taylor has worked with State Department of Health on a long term solution of a ground water source. In the mean time, the lake water source currently meets the standard with chlorine treatment. • land sold. Mr. Taylor responded that there as been none to sell. No action was taken b) Consideration of a close out contract change order relating to the Installation of Services for the West-End of Donner Lake Project No action taken, item to be placed on future agenda. c) Consideration of a resolution accepting the Installation of Services for the West-End of Donner Lake Project as complete and authorizing the filing of the Notice of Comple- tion. No action taken, item to be placed on future agenda. GLENSHIRE TRANSMISSION PIPELINE PROJECT a) Status report b) Consideration of a close out contract change order No action taken, item to be placed on future agenda. CONSIDERATION OF A REPORT ON BIDS RECEIVED AND POSSIBLE AWARD OF A CON- TRACT FOR PURCHASE OF ELECTRIC METERS. Director Hemig moved and Director Sutton seconded, a motion to approve Wesco Distribution for the purchase of three-phase, class 200 meters with radio for the District's electric system in an amount not to exceed $30,528.00. ROLL CALL: Director Aguera and Van Gundy, absent; All other Directors, aye. SO MOVED. CONSIDERATION OF A RESOLUTION RESCINDING RESOLUTION NUMBER 2002-12 AND APPROVING A NEW AGREEMENT TO FINANCE THE CONSTRUCTION OF THE GLENSHIRE WATER SYSTEM IMPROVEMENTS. Ms. Chapman explained the new agreement is a result of the change from two pump stations to one pump station, upgrade of Glenshire Drive Well and the loan rate. Director Hemig moved and Director Maass seconded, a motion to approve the attached resolution rescinding resolution 2002-12 and approving a new lease agreement to finance the construction of the new water transmission pipeline, one pump station and the upgrading of the Glenshire Drive Well in the amount of$1,740,000; authorize the Board President and the District Clerk to execute the attached Municipal Project lease and Option Agreement#1552 for construction of a new water transmission pipeline, one pump station and the upgrading of the Glenshire Drive Well after approval 2 of the documents by legal counsel; and to authorize the General manager to sign draw requests and acceptance certificates. ROLL CALL: Directors Aguera and Van Gundy, absent; Director Sutton, no (the document had flawed wording, did not reflect the sinking fund and did not state the cost of the project); All other Di- rectors, aye. MOTION FAILED. CONSIDERATION OF A RESOLUTION AMENDING THE DISTRICT CODE OF POLICIES RELAT- ING TO THE SEASONAL DISCONTINUANCE OF WATER SERVICE. Mr. Holzmeister explained that customers who have their water turned off for the winter create an unfair allocation of costs to the year-round paying customers. No action taken, item to be placed on future agenda. ROUTINE BUSINESS MINUTES OF JULY 17, 2002 (FINANCING CORPORATION ANNUAL MEETING) No action taken, to be placed on annual agenda for the Financing Corporation Meeting MINUTES OF OCTOBER 1, 2002 Director Hemig moved, and Director Maass seconded, that the Board approve the minutes of Octo- ber 1, 2002, special meeting. Director Aguera and Van Gundy, absent; All Directors aye, by voice vote. SO MOVED. MINUTES OF OCTOBER 2, 2002 Director Hemig moved, and Director Sutton seconded, that the Board approve the minutes of Octo- ber 2, 2002, regular meeting. Director Aguera and Van Gundy, absent; All Directors aye, by voice vote. SO MOVED. MINUTES OF OCTOBER 16, 2002 Director Hemig moved, and Director Sutton seconded, that the Board approve the minutes of Octo- ber 16, 2002, regular meeting. Director Aguera and Van Gundy, absent; All Directors aye, by voice vote. SO MOVED. TREASURER'S REPORT a) Approval of the monthly report for September, 2002 b) Approval of disbursements No action taken, items to be placed on future agenda. CLOSED SESSION CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION PURSUANT TO GOVERN- MENT CODE SECTION 54956.9 (A), TWO CASES: TDPUD VS. USA MEDIA, AND USA MEDIA VS. TDPUD CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION PURSUANT TO GOVERN- MENT CODE SECTION 54956.9 (A), TWO CASES: IDACORP ENERGY L.P. VS. TDPUD AND TDPUD VS. IDACORP ENERGY L.P. CONFERENCE WITH LABOR NEGOTIATOR— PURSUANT TO GOVERNMENT CODE SECTION 54957.6. AGENCY NEGOTIATOR: PETER HOLZMEISTER. EMPLOYEE ORGANIZATION: IN- TERNATIONAL BROTHERHOOD OF ELECTRICAL WORKERS LOCAL 1245 3 RETURN TO OPEN SESSION No action taken. ADJOURNMENT There being no further business before the Board, the meeting was adjourned at 9:10 PM. TRUCKEE DONNER PUBLIC UTILITY DISTRICT Jan6s A. Maass, V' e-President Prepared by^.^, �6-& Barbara Cahilt�eputy District Clerk bhc 4