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HomeMy WebLinkAbout2002-12-18 Min - Board REGULAR MEETING December 18, 2002 In accordance with District Code Section 2.08.010, the TDPUD minutes are action only min- utes. All Board meetings are recorded on audio tapes which are preserved perpetually and made available for listening to any interested party upon their request. The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 7:10PM in the TDPUD Board room by President Hemig. ROLL CALL: Directors Joe Aguera, James Maass, Patricia Sutton, Nelson VanGundy and Ron Hemig were present. EMPLOYEES PRESENT: Ed Taylor, Steve Hollabaugh, Tammi Hoedeman, Jim Wilson, Mark Thomas, Neil Kaufman, Peter Holzmeister and Barbara Cahill CONSULTANTS PRESENT: Steve Gross OTHERS PRESENT: Frank and Juanita Schneider, Jody Sweet, Katrina Paz, Roger Terneuzen, Ann Grogan and Joe Burns PUBLIC INPUT Ms. Schneider thanked the District staff for their continued hard work this past week during the outages from the storm. Mr. Wilson and Mr. Hollabaugh gave a summary of storm damage to the District's power system, a status report of the current outages, what is being done to deal with the ongoing outages and the method used to set priorities, and the future outlook of getting District customers back on line. President Hemig presented a years of service award to Director James Maass and an award to Nelson Van Gundy for his term of President of the Board for the year 2002. PUBIC HEARINGS — 7:00 PM (or as soon thereafter as possible) Mr. Holzmeister distributed budget information on electrical and water increases. He emphasized this is an interim budget due to the fact there are items pending: revision of the power supply con- tract, review of the Water and Electric Master Plans and facilities fees, SRF funding for Donner Lake water system, sale of District-owned land and completion of a new Financial Master Plan. Mr. Holzmeister also presented information to the Board to consider preliminarily paying off the Headquarters Building. Early payoff would reduce annual debt and could change the water and electric rate increases. A PUBIC HEARING WILL BE HELD FOR THE PURPOSE OF RECEIVING WRITTEN AND OR ORAL COMMENTS FROM MEMBERS OF THE PUBLIC REGARDING THE DISTRICT'S CON- SIDERATION OF A DRAFT BUDGET FOR 2003. Mr. Joe Burns voiced his frustration with the flat water rate when his use is minimal compared to other households. He also asked questions concerning the raise in electrical rates. There were no other public comments. President Hemig declared the public hearing closed. 1 A PUBIC HEARING WILL BE HELD FOR THE PURPOSE OF RECEIVING WRITTEN AND OR ORAL COMMENTS FROM MEMBERS OF THE PUBLIC REGARDING THE DISTRICT'S CON- SIDERATION OF AN ORDINANCE INCREASING THE RETAIL ELECTRIC RATES. There were no public comments. President Hemig declared the public hearing closed. A PUBIC HEARING WILL BE HELD FOR THE PURPOSE OF RECEIVING WRITTEN AND OR ORAL COMMENTS FROM MEMBERS OF THE PUBLIC REGARDING THE DISTRICT'S CON- SIDERATION OF AN ORDINANCE INCREASING THE RETAIL WATER RATES. There were no public comments. President Hemig declared the public hearing closed. ACTION ITEMS CONSIDERATION OF A RESOLUTION ADOPTING A BUDGET FOR 2003 Director Maass moved and Director Van Gundy seconded, a motion to approve the resolution adopting the budget and overhead rates for 2003. ROLL CALL: Director Sutton, abstain (concern that not a sufficient workshop had been held); All other Directors, aye. SO MOVED. CONSIDERATION OF AN ORDINANCE ADOPTING A RETAIL ELECTRIC RATE SCHEDULE Director Van Gundy moved and Director Aguera seconded, a motion to adopt an ordinance increasing the District's electric rates by 9.1%. ROLL CALL: All Directors, aye. SO MOVED. CONSIDERATION OF AN ORDINANCE ADOPTING A RETAIL WATER RATE SCHEDULE Director Sutton moved and Director Aguera seconded, a motion to remove Section 4, Construction Water Rate, in the Ordinance Establishing Water Rates, and to place this item as a workshop item on a future agenda. ROLL CALL: All Directors, aye. SO MOVED. Director Van Gundy moved and Director Maass seconded, a motion to adopt an ordinance increasing the retail water rates of the District, omitting Section 4, Construction Water Rate. ROLL CALL: All Directors, aye. SO MOVED. CONSIDERATION OF A CONTRACT CHANGE ORDER AND RESOLUTION ACCEPTING THE 6160 BRIDGE STREET WATER STORAGE TANK PROJECT AS COMPLETE, AUTHORIZING THE FILING OF THE NOTICE OF COMPLETION Director Van Gundy moved and Director Aguera seconded, a motion to approve Contract Change Order No. 2 for the Bridge Street 6160 Water Tank for an increase of$106,745.35 and a time extension of 30 days, bringing the total contract to $1,512,632.55 and to adopt the Resolution of Acceptance and authorize the filing of the Notice of Completion. ROLL CALL: All Directors, aye. SO MOVED. 2 CONSIDERATION OF CONTRACT CHANGE ORDER NUMBER 3 TO THE INSTALLATION OF SERVICES FOR THE WEST END OF DONNER LAKE PROJECT Director Aguera moved and Director Maass seconded, a motion to authorize Change Order No. 3, in the amount of$6,248.00 owed by the District to Jaeger Construction for the Installation of Services for the West End of Donner Lake, bringing the contract total to $1,056,751.90. ROLL CALL: All Directors, aye. SO MOVED. MONTHLY STAFF REPORTS No action taken. CONSIDERATION OF THE SALE AND/OR LEASE OF DISTRICT-OWNED CONDUIT No action taken, item to be placed on future agenda. CLOSED SESSION CONFERENCE WITH LEGAL COUNSEL— EXISTING LITIGATION PURSUANT TO GOVERN- MENT CODE SECTION 54956.9 (A), THREE CASES: TDPUD VS. USA MEDIA, USA MEDIA VS. TDPUD, AND HARRIS VS TDPUD CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION PURSUANT TO GOVERN- MENT CODE SECTION 54956.9 (A), TWO CASES: IDACORP ENERGY L.P. VS. TDPUD AND TDPUD VS. IDACORP ENERGY L.P. RETURN TO OPEN SESSION No reportable action ADJOURNMENT There being no further business before the Board, the meeting was adjourned at 9:50 PM. TRUCKE DON R PUBLIC UTI I DISTRICT J Hemig, President A Prepared by u 4 Barbara Cahill,Executive Secretary bhc 3