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Home My WebLink About2001-12-19 Min - Board m REGULAR MEETING December 19, 2001 In accordance with District Code Section 2.08.010 the TDPUD minutes are action only minutes All Board meetings are recorded on audio tapes which are reserved Perpetually and made available for listening to any part- upon request. The regular meeting of the Truckee Donner public Utility District was called to order at 7:05 PM in the TDPUD Board room by President Maass. ROLL CALL: Directors Joe Aguera, James Maass, Patricia Sutton, nelson Van Gundy and Ron Hemig were present. EMPLOYEES PRESENT: Stephen Hollabaugh, Alan harry, Mary Chapman, Kathy Neus, Ed Taylor, Neil Kaufman, Peter Holzmeister, James Wilson OTHERS PRESENT: Among those present in the audience were Charlie White, Juanita Schneider and Frank Schneider. PUBLIC INPUT: There was no public input ELECTION OF OFFICERS: Director Aguera moved and Director Hemig seconded the nomination of Nelson Van Gundy as President of the Board. Director Sutton moved that a unanimous ballot be cast for Nelson Van Gundy for President. On a roll call vote all voted in favor of the motion. Director Hemig thanked Director Maass for his service as President during a most busy and difficult year and President Van Gundy presented Director Maass with a plaque as outgoing President. Director Aguera moved and Director Hemig seconded the nomination of director Mass to serve as Vice-President. Director Sutton moved that a unanimous ballot be cast for Director Maass for Vice-President. On a roll call vote all voted in favor of the motion. DONNER LAKE WATER SYSTEM: a) Water Superintendent Ed Taylor reported that the boil water order applicable to Donner Lake has been rescinded by the California Department of Health Services. Administrative Services Manager Mary Chapman gave a report on the financial status of the Donner Lake Project. In response to Questions from director Sutton Ms Chapman will provide additional information clarifying portions of the financial report. b) Director Maass moved and Director Aguera seconded a motion to approve contract change order number 2 to the Donner Lake Pipeline Replacement Project, Phase 1, Contract A in the amount of a deduct of$122,415.35. Motion was unanimously approved by a roll call vote. c) Director Aguera moved and Director Hemig seconded a motion to adopt the resolution accepting the Donner nak�heipenineoR hplacement notice of completion. sMotion was Contract unanimously complete and authorizing 9 approved by a roll call vote. Action on agenda items (d) (e) and (f) was postponed. g) Director Hemig moved and Director Sutton Seconded a motion to terminate the emergency action regarding the letting of contracts at Donner Lake. Motion was unanimously approved by roll call vote. GLENSNIRE WATER SYSTEM: a) Director Maass Moved and Director Hemig seconded a motion adopting the resolution requesting approval from Nevada LAFCo to provide service outside the District's jurisdictional boundaries, thus permitting the district to provide water service3 in the territory currently served by Glenshire Mutual Water Company. Motion was passed unanimously by roll call vote. b) General Manager Holzmeister described three modifications to the draft agreement that are proposed by the Board of Directors of Glenshire Mutual Water Company. He recommended that the Board approve the agreement with the proposeden amended Director Maass moved and Director Aguera seconded a motion to approve draft agreement for the acquisition of the Glenshire water system by the Truckee Donner Public Utility District. The motion was passed unanimously by roll call vote. Prior to close of escrow the District will verify the documentation supporting the boundaries on the service territory map of the Glenshire Mutual Water Company. DONNER PARK PIPELINE CROSSING MODIFICATION PROJECT a) Director Maass moved and Director Hemig seconded a motion approving contract change order number 1 to the Donner Park Pipeline Crossing Modification Project. Motion was passed unanimously by roll call vote. b) Director Maass moved and Director Aguera seconded a motion to adopt a resolution accepting the Donner Park Pipeline Crossing Modification Project as complete and authorizing the filing of the notice of completion. Motion passed unanimously by roll call vote. AMENDING ELECTRIC CONNECTION FEE POLICY: Director Maass moved and Director Aguera seconded a motion to amend the electric connection fee policy District Code Section 5.20.060 providing that electric connection fees paid shall be effective for a period of two years (current policy is one year) from the date of application. Applicant shall be subject to payment of increased electric connection fees if the permanent connection has not been made within two years of the date of application and the District's connection fee schedule has been amended during that two-year period. Motion was passed unanimously by roll call vote. ORDINANCE AMENDING THE CONVERSIONS: WATER FACILITIES FEE RELATING TO SPACE ADDITIONS AND S A public hearing was conducted at the last Board meeting regarding the application of the water facilities fee to additions of space to existing structures or the conversion of non-living space to living space. Director Aguera moved and Director Hemig seconded a motion approving an ordinance amending ordinance 2001-0? Eliminating space additions and space conversions from payment of a water facilities fee. Motion passed unanimously by a roil call vote. STRATEGIC PLAN FOR 2002: General Manager Holzmeister presented the draft strategic plan for 2002. He explained that during the August workshop not all strategic issues were set forth in an action plan; some were completed by staff. Director Sutton expressed concern that a vote to approve the strategic plan not be considered an endorsement for everything in the plan. She reserves the right to object elan need to come back to the Board for ffulrtherr discusrector sion stated that all matters n p and action. Director Maass moved and Director Hemig seconded a motion to approve the Strategic Plan for 2002 as presented. Motion passed unanimously by roll call vote. POLICY ON DEVELOPMENT AGREEMENTS: No action was taken on this matter. TREASURER'S REPORT: a) Director Hemig moved and Director Aguera seconded a motion to approve the Treasurer's report for the month ended October 312, 2001. Motion passed unanimously by roll call vote. b) Director Hemig moved and Director Maass seconded a motion to approve the disbursements for the month ended October 31, 2001. Motion passed by a roll call vote with Directors Aguera, Maass, Hemig and Van Gundy voting yes and Director Sutton voting no. WORKSHOP ITEMS DISCUSSION OF THE BUDGET FOR 2002: General Manager Holzmeister conducted a power point presentation of the draft budget for 2002. Budget contains a recommendation for n electric rate increase and an increase in the water zone charges that averages $1.61 per month. Assistant General manager Steve Hollabaugh presented an analysis of the current power supply market. Power costs have continued to drop, but they will rise again. There was discussion of blend and extend of contract years 2003 and 2004. There was discussion of the appropriate electric rate increase to position the District for the future. " Director Sutton asked for further clarification of the rate options, and the Districts existing 2001 and 2002 rates. The board by consensus elctr cr hearings on rate increase the draft budgt, the forJanuary 2e2002.possible water rate increase, and the possible le DISCUSSION OF THE PROVISION OF NOTICE TO THE PUBLIC WHEN RATES AND CHARGES ARE CHANGING: General Manager Holzmeister expressed concern about criticism that we do not give adequate notice to the public when District rate and charges are being changed. We give notice in the newspaper as required by law. Other options are to send out a first class letter, printing notice on our bills, using a separate bill stuffer, advertising on Channel 6, posting on our web page. Directors did not appear to support a first class letter. Bill yt reading the loce a al newspaper. Use of Web page and some notic month to implement. Citizens have a e on be informed by read g Channel 6 appeared to be favored. No direction given. MONTHLY STAFF REPORTS: There were no questions CLOSED SESSION: Conference with legal counsel —existing litigation pursuant to Government Code Section 54956.9(a), pending litigation, two cases: TDPUD vs. USA Media and USA Media vs. TDPUD. The Board adjourned to closed session at 9:15 PM RETURN TO OPEN SESSION The Board returned to open session at 9:35 PM. There was no action reported as a result of closed session. ADJOURNMENT There being no further business before the Board, the meeting was adjourned at 9:45 PM. TRUC EE DONNER PUBLIC UTILITY DISTRICT Nelson Van undy, Presid It Prepared by Peter L. Holzmeister, D*i � erk