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Home My WebLink About2002-12-04 Min - Board REGULAR MEETING December 4, 2002 In accordance with District Code Section 2.08.010, the TDPUD minutes are action only minutes. All Board meetings are recorded on audio tapes which are preserved perpetu- ally and made available for listening to any interested party upon their request. The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 7:02 PM in the TDPUD Board room by President Van Gundy. ROLL CALL: Directors Joe Aguera, Ron Hemig, James Maass, Patricia Sutton and Nelson VanGundy were present. EMPLOYEES PRESENT: Mark Thomas, Mary Chapman, Ed Taylor, Jim Wilson, Tammi Hoedeman, Alan Harry, Neil Kaufman, Steve Hollabaugh, Peter Holzmeister and Barbara Cahill. CONSULTANTS PRESENT: Steve Gross and Keith Knibb OTHERS PRESENT: Frank and Juanita Schneider, Jody Sweet, Lin Zucconi and one other member of the public. PUBLIC INPUT Ms. Schneider thanked the District electrical staff for getting her power back on so quickly at Donner Lake. SPECIAL BUSINESS OATH OF OFFICE FOR DIRECTORS BEGINNING NEW TERMS President Van Gundy administered the oath of office to Pat Sutton and Ron Hemig. ELECTION OF BOARD OFFICERS Director Sutton moved and Director Aguera seconded the nomination of Ron Hemig as Presi- dent of the Board. Director Sutton moved that a unanimous ballot be cast for Ron Hemig for President. On a roll call vote, all voted in favor of the motion. Director Aguera moved and Director Van Gundy seconded the nomination of Director Mass to serve as Vice-President. Director Sutton moved that a unanimous ballot be cast for Director Maass for Vice-President. On a roll call vote, all voted in favor of the motion. ACTION ITEMS CONSIDERATION OF A REVISED BROADBAND BUSINESS CASE PROFORMA. Mr. Harry explained how the Broadband Business Unit Proforma will be sent to potential finan- cial organizations for the construction of the District's Broadband system. Aggregate Networks and staff prepared the proforma with the assumptions on pages 1 and 2 that lead to the revenue and expenditures on pages 3 and 4. 1 Director Maass moved and Director Van Gundy seconded, a motion to approve the Broadband Business Unit Proforma, and direct Telecommunications Director Alan Harry to authorize Aggregate Networks to submit this Proforma to potential lenders for review. ROLL CALL: Director Sutton, no (the Board did not have the opportunity to review the entire Proforma document, only a summary); All other Directors, aye. SO MOVED. WORKSHOP ON THE BUDGET FOR 2003, POSSIBLE ACTION Mr. Holzmeister told the Board this budget should be treated as an interim budget because there are some unknowns that create a large impact, such as the power contract and comple- tion of Financial Master Plan. He would like to revisit and revise the budget in June or July, 2003. An interim budget is important as it gives the District boundaries and a clear path to stay on track. Director Maass moved and Director Aguera seconded, a motion to schedule a public hearing on December 18, 2002 relating to the 2003 budget, and possible electric and water rate increases. ROLL CALL: Director Sutton, abstain (concerned about holding a public hearing on December 18, 2002 as it does not allow enough timing for the community); All other Directors, aye. SO MOVED GLENSHIRE TRANSMISSION PIPELINE PROJECT Mr. Kaufman said the project is complete and water is moving through the pipeline. a) Consideration of a close-out change order Director Maass moved and Director Van Gundy seconded, a motion to authorize Contract Change Order#1, in the amount of a $163,331.88 payment to Vulcan Construction form the District for the Glenshire Transmission Pipeline project., with an original contract amount of $1,497,218.00. ROLL CALL: All Directors, aye. SO MOVED b) Consideration of a resolution accepting the project as complete and authorizing the filing of the notice of completion. Director Maass moved and Director Aguera seconded, a motion to adopt a Resolution accepting the Glenshire Transmission Pipeline Project as complete and authorizing the filing of the notice of completion, with additional wording to include "WHEREAS, The District's Water System Engineer, Neil Kaufman, certifies the completion of the project". ROLL CALL: All Directors voted aye. SO MOVED. ROUTINE BUSINESS CONSIDERATION OF THE MINUTES OF APRIL 3, 2002. No action taken. CONSIDERATION OF THE MINUTES OF NOVEMBER 6, 2002. No action taken. 2 CONSIDERATION OF THE MINUTES OF NOVEMBER 12, 2002. Director Van Gundy moved, and Director Aguera seconded, that the Board approve the minutes of November 12, 2002, regular meeting. ROLL CALL: All Directors aye, by voice vote. SO MOVED. CONSIDERATION OF THE MINUTES OF NOVEMBER 20, 2002. No action taken. TREASURER'S REPORT Approval of the report: Director Maass moved, and Director Aguera seconded, that the Board approve the month ended October 31, 2002. ROLL CALL: All Directors aye, by voice vote. SO MOVED. Approval of disbursements: Director Maass moved, and Director Aguera seconded, that the Board approve October 2002 disbursements report. ROLL CALL: Director Sutton, no; All other Directors aye;. SO MOVED. CLOSED SESSION CONFERENCE WITH LEGAL COUNSEL— EXISTING LITIGATION PURSUANT TO GOV- ERNMENT CODE SECTION 54956.9 (A), THREE CASES: TDPUD VS. USA MEDIA, USA MEDIA VS. TDPUD, AND HARRIS VS TDPUD CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION PURSUANT TO GOV- ERNMENT CODE SECTION 54956.9 (A), TWO CASES: IDACORP ENERGY L.P. VS. TDPUD AND TDPUD VS. IDACORP ENERGY L.P. RETURN TO OPEN SESSION No reportable action. ADJOURNMENT There being no further business before the Board, the meeting was adjourned at 8:40 PM. TRUC DO R PUBLIC 4UL DISTRICT n He ig, President /� Prepared by ; La-cu��J Barbara Cahill, Deputy District Cfbrk bhc 3