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HomeMy WebLinkAbout2002-02-20 Min - Board REGULAR MEETING February 20, 2002 In accordance with District Code Section 2.08.010, the TDPUD minutes are action only minutes. All Board meetings are recorded on audio tapes which are preserved perpetu- ally and made available for listening to any interested party upon their request. The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 7:03 PM in the TDPUD Board room by Vice President Maass. ROLL CALL: Directors Joe Aguera, James Maass, Patricia Sutton, and Ron Hemig were pre- sent. Director Van Gundy was absent due to illness . EMPLOYEES PRESENT: Peter Holzmeister, Ed Taylor, Neil Kaufman, Kathy Neus, Mary Chapman CONSULTANTS PRESENT: Andy Morris OTHERS PRESENT: Frank and Juanita Schneider PUBLIC INPUT: There was no public input. Consideration of approving an interagency agreement between the District and Truckee Sanitary District relating to contract paving Neil Kaufman described conversations he has had with staff of Truckee Sanitaryr District. Each agency has insufficient amount of paving to attract contractors to bid and respond in a timely manner to our patch paving needs. Bu combining the paving needs of both agencies we may get a better response from paving contractors. There was a brief discussion of whether Director Sutton has a conflict of interest in this matter and should withdraw from the discussion. The matter was put over to a future agenda pending an opinion from counsel on the conflict of inter- est issue. Consideration of approving plans, specifications and contract documents and issuing a call for bids for the Tahoe Donner Pipeline Replacement 2002 project Neil Kaufman described the continuing leaks in the Tahoe Donner distribution system. He de- scribed that we have developed a multi-year program for replacing high priority portions of the system. Director Hemig moved and Director Aguera seconding a motion approving plans, specifications and contract documents and issuing a call for bids for the Tahoe Donner Pipeline Replacement 2002 project and authorizing staff to choose the bid opening date. ROLL CALL: all Directors present aye, SO MOVED. Donner Lake water system a) Consideration of approving plans, specifications and contract documents and issuing a call for bids for the Installation of Services for the West-End of Donner Lake Neil Kaufman described that the District installed water mains in the west-end last year but did not install service laterals. This contract would install the services. A motion was made by Di- rector Hemig and seconded by Director Sutton approving plans, specifications and contract documents and issuing a call for bids for the Installation of Services for the West-End of Donner Lake. Staff is authorized to choose the bid opening date. ROLL CALL: all Directors present aye, SO MOVED. b) Consideration of approving plans, specifications and contract documents and issuing a call for bids for Installation of Pipelines and Appurtenances for the North Shore of Donner Lake Neil Kaufman described that we are prepared to replace the water distribution system on the North Shore roads at Donner Lake. We will do this as a joint venture with Southwest Gas. Di- rector Aguera moved and Director Hemig seconded a motion approving plans, specifications and contract documents and issuing a call for bids for Installation of Pipelines and Appurte- nances for the North Shore of Donner Lake. Staff is authorized to choose the bid opening date. ROLL CALL: all Directors present aye, SO MOVED. c) Consideration of approving contract documents and issuing a call for bids for Donner Lake Materials Purchase 2002 project. The District will purchase materials for the use by the contractor who installs the distribution sys- tem on the North Shore. Director Aguera moved and Director Hemig seconded a motion ap- proving contract documents and issuing a call for bids for Donner Lake Materials Purchase 2002 project. ROLL CALL: all Directors present aye, SO MOVED. Consideration of a report on bids received for the purchase of vehicles and possible award of a contract Kathy Neus described that non of the bidders are responsive to the request for bids, either be- cause they did not provide a bid bond or because the quoted time for delivery was beyond what was requested in the specifications. Director Hemig moved and Director Aguera seconded a motion to reject all bids as being unresponsive and authorizing staff to negotiate the purchase of vehicles. VOICE VOTE: All Directors voted aye, SO MOVED Discussion of the audit of the District's financial records for 2001 There was a discussion of the continued use of Arthur Anderson for auditing services. General manager Holzmeister stated that the audit is already under way and it would be most difficult to change auditors at this time. By consensus the Board expressed the wish to continue with the audit using Arthur Anderson for 2001. Staff is to prepare a Request For Proposals for audit ser- vices for 2003 and beyond and bring it to the board for action in June or July. Consideration of restructuring the power purchase contract No action was taken on this agenda item. Monthly staff reports The monthly staff reports were reviewed. Comments were made about the Glenshire pumping zones. It was suggested that we educated our customers in the newsletter about how our water rates work Closed session There was no closed session ADJOURNMENT There being no further business before the Board, the meeting was adjourned at 8:01 PM TRUCKEE D*W. NER PUBLIC UTILITY DISTRICT O 07-1 r--,,e4 Nelson Van Gum ddyy,, P sident Prepared by /.2e� 844:�� Peter L. Holzmeister, District Clerk I